Verified Job
Event Management
Volunteer and Events Coordinator
Event Management
#32015
Remote / WFH
West Vancouver Community Arts Council
Job Description
RESPONSIBILITIES:
Volunteer coordination:
Recruitment & Screening: Develop outreach strategies, create volunteer marketing materials, and conduct interviews and background checks.
Onboarding & Training: Implement orientation programs and ensure volunteers understand their duties, safety guidelines, and the organization's mission.
Placement & Scheduling: Assign volunteers to shifts and roles that match their availability and skillset, maintaining an organized database of records.
Retention & Recognition: Plan appreciation events, send regular newsletters, and ensure volunteers feel valued and engaged.
Compliance & Support: Monitor volunteer performance, address concerns, and ensure all activities adhere to health, safety, and legal regulations.
Updating Volunteer desk manual
Events Support:
Assist in executing performances, live events, and presentations with set-up, online and in-person ticket sales, front of house and revenue reports
Use CRM to process and generate reports for WVCAC memberships
Have or Acquire Serving It Right certification
Respond quickly to evolving event needs with resourceful, on-the-spot problem-solving
Essential Qualifications, Skills and Requirements:
Interpersonal Skills: Exceptional communication, conflict resolution, and the ability to motivate and lead diverse groups of people. Empathy with volunteers and an understanding of their needs and motivations.
Organization: Strong organizational and time management skills, with the ability to plan, prioritize, and manage multiple tasks with a meticulous eye for detail.
3+ years of proven experience in managing or coordinating projects and volunteers. A proactive approach with the ability to use their initiative.Ability to work a flexible schedule, including occasional evenings, weekends, and holidays as required by event schedule.
Tech-Savvy: Proficiency with office software (MS Office, Google Docs) and event management/registration software.
Flexibility: Ability to work a flexible schedule, including occasional evenings, weekends, and holidays as required by event schedule.
HOW TO APPLY:
To apply for this position, please submit your cover letter and resume by email to westvanartscouncil@shaw.ca by June 19, 2026. Subject line: Volunteer and Events Coordinator
West Vancouver Community Arts Council offers a welcome and safe space for all who engage with it. We provide opportunities and places of connection for a diverse community. We encourage applications from underrepresented members of groups, including, but not limited to:
Indigenous Peoples (First Nation, Métis, and Inuit).
People of colour.
2SLGBTQIA+ community.
Other groups who experience systemic barriers to participation.
Thank you for your interest in working with the West Vancouver Community Arts Council.
Note: only those selected for an interview will be contacted.
DEADLINE: June 19, 2026
Pay: $21.00 per hour
Benefits:
Casual dress
Company events
Flexible schedule
Work Location: In person
Volunteer coordination:
Recruitment & Screening: Develop outreach strategies, create volunteer marketing materials, and conduct interviews and background checks.
Onboarding & Training: Implement orientation programs and ensure volunteers understand their duties, safety guidelines, and the organization's mission.
Placement & Scheduling: Assign volunteers to shifts and roles that match their availability and skillset, maintaining an organized database of records.
Retention & Recognition: Plan appreciation events, send regular newsletters, and ensure volunteers feel valued and engaged.
Compliance & Support: Monitor volunteer performance, address concerns, and ensure all activities adhere to health, safety, and legal regulations.
Updating Volunteer desk manual
Events Support:
Assist in executing performances, live events, and presentations with set-up, online and in-person ticket sales, front of house and revenue reports
Use CRM to process and generate reports for WVCAC memberships
Have or Acquire Serving It Right certification
Respond quickly to evolving event needs with resourceful, on-the-spot problem-solving
Essential Qualifications, Skills and Requirements:
Interpersonal Skills: Exceptional communication, conflict resolution, and the ability to motivate and lead diverse groups of people. Empathy with volunteers and an understanding of their needs and motivations.
Organization: Strong organizational and time management skills, with the ability to plan, prioritize, and manage multiple tasks with a meticulous eye for detail.
3+ years of proven experience in managing or coordinating projects and volunteers. A proactive approach with the ability to use their initiative.Ability to work a flexible schedule, including occasional evenings, weekends, and holidays as required by event schedule.
Tech-Savvy: Proficiency with office software (MS Office, Google Docs) and event management/registration software.
Flexibility: Ability to work a flexible schedule, including occasional evenings, weekends, and holidays as required by event schedule.
HOW TO APPLY:
To apply for this position, please submit your cover letter and resume by email to westvanartscouncil@shaw.ca by June 19, 2026. Subject line: Volunteer and Events Coordinator
West Vancouver Community Arts Council offers a welcome and safe space for all who engage with it. We provide opportunities and places of connection for a diverse community. We encourage applications from underrepresented members of groups, including, but not limited to:
Indigenous Peoples (First Nation, Métis, and Inuit).
People of colour.
2SLGBTQIA+ community.
Other groups who experience systemic barriers to participation.
Thank you for your interest in working with the West Vancouver Community Arts Council.
Note: only those selected for an interview will be contacted.
DEADLINE: June 19, 2026
Pay: $21.00 per hour
Benefits:
Casual dress
Company events
Flexible schedule
Work Location: In person
