Student Assistant – State Architect Digital Imaging Assistant

The Department of General Services (DGS) and the Division of State Architect is recruiting six (6) student assistants to provide scanning services to reduce holdings of files and construction plans being stored at the State Records Center. Students will convert archival materials to digital format, producing a final record set of plans, and providing priority scanning services for Public Record Act requests so that responses and production of documents to customer is timely, per PRA policies using optical scanning equipment. Students will ensure quality control of documents by viewing each document during the indexing process and resolve any problems to ensure that all documents are readable following departmental guidelines. Student Assistants will gain valuable experience working in a fast-paced, professional environment.


Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.


Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf


Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.


Majors/Fields of Study

Architecture, Business Administration, Computer Information Systems, Computer Science and Engineering, Records Management, Library Science and Digital Media


Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.


Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).


Minimum Qualifications

Strong attention to detail for quality assurance and accuracy.
Ability to work independently and manage priorities.
Strong organizational and communication skills.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

Provides scanning services to assist DSA in reducing holdings of files and roll plans being stored at the State Records Center by converting archival materials to digital format, producing a final record set of plans, and providing priority scanning services for Public Record Act requests so that responses and production of documents to customer is timely, per PRA policies using optical scanning equipment to ensure quality control of documents by viewing each document during the indexing process and resolve any problems to ensure that all documents are readable following departmental guidelines.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.


Working Conditions

Work is performed in an office environment.


Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Apply by: 7/26/2025


The Division of the State Architect (DSA) provides design and construction oversight for K–12 schools, community colleges, and various other state-owned and state-leased facilities to ensure that they comply with all structural, accessibility, and fire and life safety codes. To promote consistent knowledge and application of the California Building Codes, as well as information for successful plan review and construction of projects under DSA’s jurisdiction, DSA offers classes through its DSA Academy.

To learn more visit: Division of the State Architect Read more