Sponsor Relations Coordinator (Events)

WTWH Media is seeking an experienced candidate for the position of Coordinator, Sponsor Relations to join our Events team. This role will be responsible for end-to-end execution and project management of sponsorship deliverables across the live events business. This is a highly visible role that requires strong project management skills, and the ability to support multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, resourceful, and comfortable operating with evolving processes.,. This role regularly interfaces with internal stakeholders and external sponsors.

This Sponsor Relations Coordinator will travel onsite to events 10-15 times per year.

KEY RESPONSIBILITIES

Coordinate and execute sponsor onboarding process using timeline and actions lists.
Sponsor Lead and key point of contact for sponsor-related needs both pre-event and on-site at events
Internal POC between sales, marketing, content, and event operations teams
Track sponsorship contracts and execution of deliverables through internal tracking process using cvent, salesforce and other internal systems. ,
Coordinate floor plan assignments and manage booth/ table inventory availability
In partnership with event operations lead, support fulfilment of sponsor deliverables both pre-event and onsite.
In partnership with marketing specialists, support sponsor marketing deliverables pre-event to include sponsor logo management and signage.
Requirements:
Degree in hospitality, communications, or related field
2 + years of relevant event, sponsorship, or client-facing experience within the events industry.
Ability to travel 10–15 times per year
Experience with Salesforce or other CRM systems
Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Suite
Strong written and verbal communication skills
Proven ability to manage multiple projects simultaneously and meet deadlines
Ability to adapt quickly, think critically, and operate effectively in a fast-paced, dynamic environment
Preferred Qualifications

Prior experience in a support or coordination role within events
Experience coordinating and supporting conferences and tradeshows
Experience with event tech suites , floor plan and registration tools

WHAT WE OFFER YOU

Competitive salary and remote work environment
Premium medical, dental, vision and other health plans – you choose what fits your needs
Full vested 401(k) match to help you prepare for your retirement future
Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays and flexible working hours
Supportive work/life balance and paid parental leave
Dynamic, dedicated, fun and hard-working environment
Collaborative work environment in a growing market, consistently ranked as a Top Workplace and included on the Forbes 5000 Fastest Growing Companies for 5+ years
ABOUT WTWH MEDIA

WTWH Media (www.wtwhmedia.com) is an award-winning, digital first B2B media and marketing company that connects brand marketers with targeted, hard-to-reach audiences. WTWH Media serves three core industry verticals, including (i) Engineering, (ii) Healthcare & Life Sciences, and (iii) Foodservice, Retail, and Hospitality. The company’s content is delivered through an omnichannel strategy consisting of websites, e-newsletters, sponsored content, social media management, in-person events, virtual events and webinars, podcasts, and nine brand to demand print publications. Founded in 2006, WTWH Media LLC, a multi-year Inc. 5000 honoree and repeat Best Workplace winner. WTWH recognizes two main drivers in the marketplace, among many others, that set the pace and tone of its businesses: media consumption has changed forever, and continues to evolve at an extremely fast pace & marketers must have increasing ROI to justify marketing investment.

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