Senior Human Resources Administrator

JOB DESCRIPTION

Position Sr. Executive

Department HR & Administration

Education Any Graduate, MSW / MPM / MBA (HR)

Experience 5-7 Years (Manufacturing / Trading)

Reporting Director

Location Pune

Current Job Occupant

Roles:

To manage corporate office Human Resource functions in line with corporate policy guidelines. Also oversee the plant HR functions of all the group companies.

Responsibility:

RECRUITMENT:

• To manage recruitment and selection process of Staff / Employees through manpower planning, Budget etc.

• To search and screen candidates resumes, conduct preliminary interview and recommend selected candidates to the management.

• Organize interviews of shortlisted candidates with HOD’s and Directors.

• Fix salary of selected candidates and prepare job offer after CTC approval.

• Issues job offer to the candidate and be in touch with the candidate for early joining.

• Arrange pre-employment medical test of candidates.

• Carry out joining formalities and prepare personal record file.

• Organize induction and Orientation programme at corporate office and plant.

• Issue appointment letter after joining.

• Organize performance review meeting of probationers and issue confirmation letter.

PERFORMANCE MANAGEMENT SYSTEM:

• To set the goals of employees every year in consultation with their HODs and Director

• Organize periodical performance reviews

• Organize annual appraisal process

• Work out annual revisions based on performance ratings

• PMS record maintenance

• Work out performance improvements plan for non/poor performers and take necessary actions.

PAYROLL RELATED ACTIVITIES:

• To check monthly attendance report of Head office, Factory and field office staff deputed at various customers.

• Compute payable days based on attendance, Leave, OD etc.

• Process monthly Salary and Wages, get approval and submit to Accounts for payments.

• Create monthly payroll file hard copy and soft copy including Paysheet, Payslip, Statutory compliance reports etc.

• Prepare monthly invoice for field staff and send it to customers in the 1st week of every month.

• Ensure salary payment to field staff as per the payment cycle.

• Create PF & ESIC number of new joined employees.

• Provide salary details to Consultant for preparing challans after this submit to Accounts for payments.

• Issue monthly pay slips to Staff

TRAINING & DEVELOPMENT:

• Identify the training needs from PMS and HODs suggestions

• Prepare training calendar for the year

• Prepare monthly training plan

• Identify trainers, Faculty for conducting trainings.

• Organize training programme as per schedule

• Carry out training effectiveness quarterly

• Training record maintenance

INSURANCE:

• Renew Group Mediclaim Policy and Group Personal Accident Policy with good Insurance service provider.

• Addition and deletion on monthly basis

• Issue cashless card to employees

• Provide support in case of Claims settlements

• Ensure company vehicle insurance, company assets insurance, Godown, Fire policy insurance.

LEGAL COMPLIANCES:

• Monitor Legal Compliance calendar every month

• Take action on various renewals in time with proper documentation and approval

• Attend Govt. offices in case there is a need

• Attend Audits and inspections in office and Factory

• Resolve issues related to Legal Compliance

• Maintain all Licenses, Documents in file and update

• Prepare monthly MIS on Legal Compliance for HO and Factory.

ADMINISTRATION:

• Monitor local visits and conveyance of staff for official visits

• Recommend various reimbursements to the management for the payments by every Saturday.

• Oversee Safety, First-Aid, Water, Canteen, Housekeeping, Telephone, Internet etc.

• Responsible for Security supervision and transport arrangements.

• Arrange various events such as annual get-together, Women’s day, Birthday and other functions.

• Allot Sim card, ID card, visiting card, Laptop, Uniform, safety shoes, etc. to employees whoever needed and maintain record for the same.

• Maintain office Assets and records

• IATF Compliance with the support of plant HR and Safety

• To look after Office Stationery & Printing- Purchase, Stock, Issuance, Reports

• CCTV Management

• CSR management with the support of plant HR

• Diwali sweets distribution

• Property tax

• Office Fire Extinguishers management

• Carry out all other activities given by the management (which are not mentioned here).

SEPERATIONS:

• Carry out full and final settlements of left employees

• Settle their PF and other claims

• Issue them Service Certificate

• Conduct exit Interview

• Ensure no dues and clearance certificate

• Maintain left employees personal files

DISCIPLINE:

• Observe absenteeism of Staff on daily basis.

• Warn them for improvements if needed.

• Prepare records such as Warning letter, Show cause letter etc.

• Provide training for Behavioral improvements.

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FUNCTIONAL C0MPETENCIES

• Human Resource Functional Knowledge.

• Labor laws Knowledge

• Knowledge of MS Office.

• Documentation skills (filing, report writing, mail/letter drafting, record maintenance)

BEHAVIOURAL COMPETENCIES

• Communication Skills

• Presentation Skills

• Planning & Prioritizing

• Interpersonal skills

• Team Management

• Coordination Skills

• Problem Solving Skills