Receptionist

We are seeking a professional and organized Receptionist to serve as the first point of contact for our office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office management tools. This role involves managing front desk operations, handling multi-line phone systems, and providing exceptional customer service to clients and visitors. The Receptionist will support daily administrative functions to ensure smooth office operations and maintain a welcoming environment. We are seeking someone who is interested in growing with our salon and becoming a dependable part of our team.

Responsibilities

Greet visitors and clients in a courteous and professional manner
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments and manage calendar coordination for staff and executives
Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software
Handle incoming and outgoing correspondence, including emails and mail distribution
Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
Support office management tasks such as supply inventory and organization of office space
Provide customer support via phone, email, or in person with excellent phone etiquette
Proofread documents for accuracy before distribution
Maintain confidentiality of sensitive information and ensure compliance with company policies
Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Strong organizational skills with the ability to multitask efficiently
Excellent communication skills, both verbal and written; bilingual abilities are a plus
Experience with multi-line phone systems and front desk operations
Office management or administrative experience preferred; clerical experience is advantageous
Knowledge of QuickBooks, data entry, filing systems, and basic bookkeeping is desirable
Strong attention to detail with proofreading skills
Ability to handle customer service interactions professionally and courteously
Time management skills to prioritize tasks effectively
Familiarity with medical or dental receptionist duties is a plus but not required; personal assistant experience is beneficial
Computer literacy including typing speed and familiarity with office software applications
Job Type: Full-time

Pay: From $16.00 per hour

Work Location: In person