Project Manager, Physician Learning Program, Continuing Medical Education

Description

The Physician Learning Program in the Office of Continuing Medical Education in the Cumming School of Medicine invites applications for a Project Manager. This Full-time Fixed Term position is for approximately 11 months (based on length of grant funding), with the possibility of extension.

The Physician Learning Program (PLP) is a collaborative initiative jointly operated by the University of Alberta Faculty of Medicine and Dentistry, through the Office of Lifelong Learning, and the University of Calgary Cumming School of Medicine through Continuing Medical Education and Professional Development. PLP is dedicated to improving healthcare by supporting physicians and their teams with meaningful, evidence-informed data and tools for reflective practice.

The Project Manager will contribute to the PLP's mission by managing projects from initiation to completion, building strategic partnerships, and supporting the spread of initiatives. They will ensure physicians have access to actionable data and learning resources to drive clinical improvements across acute care, primary care, long-term care, rural health care, and mental health and addictions.

Reporting to the Managing Director, the Project Manager will manage project lifecycles, support physician engagement, promote knowledge translation, and facilitate reflective practice across various healthcare sectors.

This position is a maternity leave.

Summary of Key Responsibilities (job functions include but are not limited to):

Project Management

Manage 2 - 5 concurrent healthcare QI projects through all stages of the project life cycle (intake, initiation, planning, execution, monitoring, and closure)
Work with the Managing Director, Medical Directors, and PLP Team Members to engage physician groups in developing and supporting PLP projects
Support project development and planning, stakeholder engagement, risk/resource management, and working group coordination, including preparation of meeting materials, coordination, and management of agendas/minutes
Develop and monitor project protocols, materials, feedback reports, and evaluation tools
Prepare ethics submissions, project proposals, data reports, progress updates, and stakeholder communications
Oversee project timelines, deliverables, and outcomes using project management software and best practices
Maintain effective project documentation and archives throughout the project life cycle
Identify operational challenges and recommend improvements to enhance project outcomes
Engagement Collaboration

Engage with physicians, clinical teams, and health system stakeholders to co-create initiatives
Promote awareness and uptake of PLP programs and outcomes
Facilitate feedback sessions, focus groups, and knowledge translation activities
Act as an ambassador for PLP, building strategic partnerships and supporting interdisciplinary collaboration
Knowledge Translation

Develop ethics submissions, research proposals, data reports, conference materials, and scholarly outputs
Contribute to evaluation strategies to assess project impact and sustainability
Represent PLP at meetings, conferences, and stakeholder events
Coordinate knowledge dissemination through reports, presentations, and publications
Data Management and Analysis

Lead and support data management, qualitative and quantitative analysis, and data reporting processes
Design physician-facing reports, dashboards, and learning tools using analytics software (e.g., SPSS, SAS, NVivo)
Conduct background research, literature searches, and critical appraisals to support project goals
Qualifications / Requirements:

Bachelor's degree in a health science-related field required; Master's degree preferred
PMP certification or equivalent project management training preferred
Minimum of 3 years of relevant experience in health research or quality improvement environments
Experience in QI/QA methodologies, program evaluation, and knowledge translation
Experience conducting literature reviews to support project design and implementation
Experience liaising with healthcare professionals, stakeholder organizations, and academic teams
Knowledge of Alberta's healthcare system and quality improvement initiatives is an asset
Proficiency in quantitative and qualitative data analysis (e.g., SPSS, SAS, NVivo)
Proficiency with data analysis and visualization tools (e.g., SPSS, SAS, NVivo, MS Excel)
Proficient in Microsoft 365 applications (Word, Excel, PowerPoint, MS Teams)
Excellent written and verbal communication skills
Strong organizational, problem-solving, and relationship management skills
Ability to manage multiple projects concurrently
Ability to work independently and collaboratively across multi-stakeholder environments
Knowledge of healthcare systems and quality improvement frameworks
Strong understanding of quality improvement and implementation science frameworks
Professionalism, confidentiality, and compliance with regulatory and institutional guidelines
Application Deadline: May 16, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1+66, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

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