Project Assistant (TSTS)

Job description
B+H Architects is seeking a highly organized and detail-oriented Project Assistant (TSTS) to join our architecture team. This role is for someone who is organized, willing to learn, and interested in supporting a busy architecture studio. You don’t need previous experience in architecture - just a positive attitude, a willingness to grow, and a respect for culture and community. This position is hybrid but we are flexible to accommodate remote work.

As our Project Assistant, you’ll help with everyday office tasks that keep things running smoothly. You’ll work closely with architects, designers, and managers, and have a chance to learn more about the world of design and construction. The ideal candidate has a keen eye for detail, strong organizational skills, and an appreciation for design and the creative process.

As a Project Assistant (TSTS), you will be responsible for:
• Serve as a point of contact for clients, consultants, and project team members
• Manage calendars, schedule meetings, and coordinate internal and external stakeholders
• Assist with project documentation, including formatting, printing, emails and reports
• Organize and maintain electronic filing systems, including project folders
• Handle correspondence and communication on behalf of team members
• Support the creation of marketing materials (e.g. formatting documents, preparing presentations, assisting with social media or website updates)
• Help coordinate internal training sessions and studio events like team meetings, lunches, and cultural gatherings
• Assist with event planning for team meetings, client presentations, and studio events
• Maintain databases for clients, vendors, and project information

Qualifications:
• High school diploma or equivalent required; bachelor’s degree preferred
• Any administrative experience, preferably in an architecture, design, or construction environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with Adobe Creative Suite (InDesign, Photoshop) a plus
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment

Preferred Attributes:
• Interest in architecture, design, or the built environment (not required, but welcomed)
• Good communication skills and willingness to ask questions
• Ability to work collaboratively with a creative team
• Discretion with confidential and sensitive information

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS OF WORKING AT B+H

People represent our most valued asset. By investing in our employees, we are also investing in the ongoing success of our company. We pride ourselves on offering a comprehensive, People First benefits package to promote health and wellness, enhance work/life balance and ensure long-term stability for our employees and their families.

• Hybrid work arrangements with a combination of working in our Toronto Studio and remotely

• Competitive pay

• An excellent employer paid Extended Health Dental Benefit, Life, and ADD

• Referral bonus program

• Company’s perks/discounts (i.e Goodlife, perkopolis etc.)

• You will be exposed to an open, continuous-learning environment where professional development and career progression is encouraged

• You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team

• And lots of fun studio events

OUR FIRM

B+H is a global, award-winning, full-service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large-scale projects. A legacy of 70 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world.

We are committed to delivering high-performance and sustainable communities, buildings and environments that exceed client expectations, contribute to human well-being, and enhance the health of our planet. We believe in the power of design to elevate people’s lives and we are committed to doing everything necessary to deliver environments that outperform our clients’ expectations, now and in the future.

Collaborating across ten studios in Toronto, Vancouver, Seattle, Shanghai, Hong Kong, Singapore Ho Chi Minh City, B+H’s architects, interior designers, planners, landscape architects, organizational design specialists, experience designers, researchers, analysts, and brand strategists combine strategic thinking, bold design, and advanced technology with the creative human energy of an interdisciplinary, multi-generational team. B+H delivers strategic consulting and high-value design solutions that shape spaces, communities, and economies.

At B+H we push the limits of creativity by acknowledging the humanity in the creative process. We believe in letting things get a little messy while we let our minds explore the bounds of what’s possible. Once we’ve found something truly new, then we reassemble it into the clean, well-executed project our clients expect from us. Join us if you’re willing to try new things, to go bold, and to let the best idea win. If you’re willing to stretch yourself and you want to create something that’s never existed before, we want you.

For more information, please visit https://bharchitects.com/en/

Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds. B+H is an Equal Employment Opportunity Employer. Individual accommodation will be provided for applicants with disabilities who meet required qualifications. Please advise us at any time during the recruitment process. Read more