Verified Job
Clerical - Administrative
Project Administrator (Part Time), ACT
Clerical - Administrative
#745923
Remote / WFH
Umwelt
Job Description
Amplify Your Career with Umwelt
Join us and make a positive impact for our clients, our people, and the world around us – working on diverse and interesting projects that matter.
Whether you’re a recent graduate just starting out in your career, or an experienced professional looking for new opportunities, we’d love to hear from you.
Joining our team means working with people who care deeply about what they do and why they do it. You’ll learn from their experience and insights, while contributing your own unique perspective and skills to our projects.
We Invest In You
We seek to work with people who are energetic and passionate. In return, we’ll offer you opportunities to build your career in a business that is respectful and encouraging. Our people are our number one asset, and we are dedicated to creating a workplace that supports you.
In addition to offering competitive salaries, you’ll be rewarded with a range of additional benefits
We’d love to hear from you. If you would like to send us an expression of interest, if you need assistance with an application or if you’d like to organise a confidential discussion with one of our friendly Recruitment Specialists, simply contact us on HRManagement@umwelt.com.au
Project Administrator (Part Time), ACT
Location: Canberra
This role provides high level administrative support to the Canberra Regional Manager while coordinating the day to day operations of the Canberra office. We are seeking a proactive, organised and resourceful professional with the ability to deliver effective administrative support, manage office coordination and undertake a range of project administration tasks. A strong focus on identifying and implementing process improvements across office operations and administrative functions is essential to enhance efficiency and productivity.
As part of our national administration team, you will play a key role in supporting project and administrative activities across the organisation. You will build strong working relationships and collaborate with a broad range of stakeholders, including employees at all levels, internal teams, clients, and external service providers.
Key Responsibilities:
Word processing tasks, including proof reading, editing and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates
Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes
Liaise with employees, vendors, clients and suppliers regarding all administration information
Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
Assisting with special projects, such as process improvements
Provide assistance to staff, managers, and senior level officers as needed
Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
Diary management for senior leader in the Canberra office
Scheduling, attending and taking minutes in team meetings
Expense and timesheet allocation
Travel bookings and mobilisation assistance including induction requirements
Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager
Undertake data entry, mail merge tasks and PowerPoint presentations
About You
The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas:
Minimum 3+ years of experience in a similar role preferrable within a professional services firm
Strong attention to detail with excellent verbal and written communication
Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
Advanced skills in Microsoft applications: Word, PowerPoint, Excel, Co-Pilot and Outlook
Advanced proficiency in Adobe Acrobat
Join the Team
If you believe you meet the criteria for this opportunity, . Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.
To be eligible for this position you must have legal work rights to work in Australia.
Diversity and Inclusion is Valued and Supported
At Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion. We’re all responsible in creating a diverse, inclusive, and accountable culture where team members from all backgrounds and lifestyles feel a sense of belonging and mutual respect. Our team are privileged to work closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan. We strongly encourage Aboriginal and Torres Strait Islander peoples to apply for all of our advertised roles. We’re also actively transitioning to the next stage of our RAP journey (from Reflect to Innovate).
Fostering a diverse and inclusive environment isn’t only about enriching our workplace culture. It also drives innovation and excellence in all that we do.
Join us in our mission to create a supportive and equitable workplace where everyone’s unique perspectives and contributions are valued.
A Focus on Your Career Pathway
Your growth and professional development is greatly valued by the Umwelt team. We strive to be a preferred employer that attracts and retains our people. That’s why we offer comprehensive training programs, ongoing professional development opportunities, and a functioning mentorship system to help you flourish in your chosen field, wherever you’re at in your career.
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Join us and make a positive impact for our clients, our people, and the world around us – working on diverse and interesting projects that matter.
Whether you’re a recent graduate just starting out in your career, or an experienced professional looking for new opportunities, we’d love to hear from you.
Joining our team means working with people who care deeply about what they do and why they do it. You’ll learn from their experience and insights, while contributing your own unique perspective and skills to our projects.
We Invest In You
We seek to work with people who are energetic and passionate. In return, we’ll offer you opportunities to build your career in a business that is respectful and encouraging. Our people are our number one asset, and we are dedicated to creating a workplace that supports you.
In addition to offering competitive salaries, you’ll be rewarded with a range of additional benefits
We’d love to hear from you. If you would like to send us an expression of interest, if you need assistance with an application or if you’d like to organise a confidential discussion with one of our friendly Recruitment Specialists, simply contact us on HRManagement@umwelt.com.au
Project Administrator (Part Time), ACT
Location: Canberra
This role provides high level administrative support to the Canberra Regional Manager while coordinating the day to day operations of the Canberra office. We are seeking a proactive, organised and resourceful professional with the ability to deliver effective administrative support, manage office coordination and undertake a range of project administration tasks. A strong focus on identifying and implementing process improvements across office operations and administrative functions is essential to enhance efficiency and productivity.
As part of our national administration team, you will play a key role in supporting project and administrative activities across the organisation. You will build strong working relationships and collaborate with a broad range of stakeholders, including employees at all levels, internal teams, clients, and external service providers.
Key Responsibilities:
Word processing tasks, including proof reading, editing and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates
Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes
Liaise with employees, vendors, clients and suppliers regarding all administration information
Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
Assisting with special projects, such as process improvements
Provide assistance to staff, managers, and senior level officers as needed
Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
Diary management for senior leader in the Canberra office
Scheduling, attending and taking minutes in team meetings
Expense and timesheet allocation
Travel bookings and mobilisation assistance including induction requirements
Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager
Undertake data entry, mail merge tasks and PowerPoint presentations
About You
The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas:
Minimum 3+ years of experience in a similar role preferrable within a professional services firm
Strong attention to detail with excellent verbal and written communication
Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
Advanced skills in Microsoft applications: Word, PowerPoint, Excel, Co-Pilot and Outlook
Advanced proficiency in Adobe Acrobat
Join the Team
If you believe you meet the criteria for this opportunity, . Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.
To be eligible for this position you must have legal work rights to work in Australia.
Diversity and Inclusion is Valued and Supported
At Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion. We’re all responsible in creating a diverse, inclusive, and accountable culture where team members from all backgrounds and lifestyles feel a sense of belonging and mutual respect. Our team are privileged to work closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan. We strongly encourage Aboriginal and Torres Strait Islander peoples to apply for all of our advertised roles. We’re also actively transitioning to the next stage of our RAP journey (from Reflect to Innovate).
Fostering a diverse and inclusive environment isn’t only about enriching our workplace culture. It also drives innovation and excellence in all that we do.
Join us in our mission to create a supportive and equitable workplace where everyone’s unique perspectives and contributions are valued.
A Focus on Your Career Pathway
Your growth and professional development is greatly valued by the Umwelt team. We strive to be a preferred employer that attracts and retains our people. That’s why we offer comprehensive training programs, ongoing professional development opportunities, and a functioning mentorship system to help you flourish in your chosen field, wherever you’re at in your career.
Show less
