Personal Assistant

Location
Melbourne VIC 3004
 
Benefits
Pulled from the full job description
Health insurance
Salary packaging
 
Full job description
Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

Permanent Full Time position (76 hours per fortnight)
Managers and Administrative Workers Grade 3 (HS3)
Great Staff Benefits!
Located at The Alfred
The Department

Alfred Health Endocrinology Diabetes unit comprises a multidisciplinary team of Endocrinologists, Diabetes Nurse Educators, Pharmacists, Podiatrists, Psychologists and Dietitians who bring expertise and excellent, compassionate care to our patients. We provide patients with the best and most current treatments, methods, materials and equipment to ensure that patients receive the highest quality of service. We believe that patients come first. Teamwork is highly valued and encouraged within the practice to promote a harmonious and productive environment. We place great importance on ethical and responsible behaviour as being essential to maintain the trust and loyalty of our patients and staff.

The Role

The role is responsible for supporting the Director of Endocrinology and Diabetes and the Endocrinology and Diabetes Service Manager with all personal assistant administration functions, as well as those reasonably delegated by them. This is inclusive of electronic diary management, agenda and minute taking, event organisation, assistance with reporting as well as being the first point of contact for the Endocrine and Diabetes unit enquiries. This role will provide administrative support to the wider Endocrine and Diabetes unit, including Medical/Nursing Workforce rostering into Kronos, as well as supporting both roles with set-up for onboarding new staff and completing leave approvals as directed. This role is a key stakeholder for the entire Endocrine and Diabetes service, as well as the wider Alfred Specialty Medicine Program.

Experience and Qualifications Required

Essential

Post-School certificate in secretarial studies or equivalent
Experience as personal assistant or secretarial duties
Experience in the use of Microsoft 365 suite
Have experience in working with a wider variety of stakeholders, internal and external to the direct working environment
Have an interest in health and be willing to learn medical terminology
Desirable

Diploma in Secretarial Skills or Business or Office Administration or equivalent
Some experience at senior secretarial level preferred
Key Skills

Critical thinking skills
Strong interpersonal and communication skills
Ability to work collaboratively within the team
Open, flexible and innovative
Commitment to attention to detail
Process and efficiency focused
Staff Benefits

Salary packaging novated leasing through Maxxia
Flexible health insurance coverage through HCF Health Insurance
Onsite car and bike parking opportunities, deducted pre-tax!!
Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
Childcare services at The Alfred managed by KU Children’s Services
If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this role, please contact Michelle Gribble, Manager of Endocrine Diabetes Services at mi.gribble@alfred.org.au or 0429 773 468.

Applications close 11pm AEST, Thursday 31st July 2025.

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

Website: www.alfredhealth.org.au


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