Personal Assistant, APAC Legal

Job description
About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:

BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking Services for the Group’s commercial personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment Protection Services for savings, investment, and protection solutions; and Corporate Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business line/Function:

APAC LEGAL, with more than 130 lawyers dedicated to CIB, 2S, WM, Cardif, Asset Management, provide legal support to business lines and functions across the region in 13 countries. In India, the ISPL LEGAL SUPPORT team assist the Onshore LEGAL Teams located in Hong Kong, Singapore and Australia in documentation support, corporate secretarial, administrative and secretarial tasks

Job Title:

Personal Assistant, APAC Legal

Date:

2025

Department:

Legal

Location:

Mumbai

Business Line / Function:

Legal

Reports to:

(Direct)

Grade:

(if applicable)

(Functional)

Number of Direct Reports:

Directorship / Registration:

N/A

POSITION PURPOSE

Personal assistant providing secretarial and administrative support to LEGAL Teams in Hong Kong, Singapore and Australia (“The Onshore LEGAL Teams”) in co-operation with the other personal assistants located in Hong Kong and Singapore.

Responsibilities

DIRECT RESPONSIBILITIES
• Arranging business trips and expense claims with the use of the online system
• Processing and record keeping of legal bills (through T360 and PDAP)
• Preparing accrual legal fees schedules to be submitted to the Finance Control Department at the end of each month
• SharePoint/applications data upload
• Maintaining general records for administration of the Department, including leave record and all other useful administrative documents
• Organizing meetings held with internal and external parties and reserve meeting rooms
• Ordering books and special equipment required by the Onshore LEGAL Teams
• Backing up other assistants in their duties during leave / absence
• other miscellaneous administrative tasks

CONTRIBUTING RESPONSIBILITIES

Assisting the Onshore LEGAL Teams and liaising with the other personal assistants in Hong Kong and Singapore

TECHNICAL BEHAVIORAL COMPETENCIES

1. Working knowledge of Microsoft office applications.

2. Excellent written and spoken English.

SPECIFIC QUALIFICATIONS (IF REQUIRED)

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Ability to collaborate / Teamwork

Attention to detail / rigor

Organizational skills

Communication skills - oral written

Transversal Skills: (Please select up to 5 skills)

Ability to develop others improve their skills

Ability to manage / facilitate a meeting, seminar, committee, training…

Education Level:

Secondary Education

Experience Level (junior)

At least 3 years

Other/Specific Qualifications (if required)

NA Read more