Verified Job
Event Management
Personal Assistant
Event Management
#723009
Remote / WFH
DfT Operator South East London Full-time DfT Operator
Job Description
Primary Purpose of Job:
Provide an efficient and effective personal support service to the Director(s) and their team to support the delivery of their objectives.
Key Responsibilities:
Proactively manage and maintain the Director’s diary, ensuring effective scheduling and prioritisation of commitments.
Administer and monitor the Director’s personal budget, maintaining accurate and up-to-date financial records at all times.
Coordinate and organise functions, conferences, visits, and meetings, handling all logistical arrangements efficiently and supporting successful events that drive forward objectives.
Prepare and distribute agendas and supporting documentation for executive meetings, and support the tracking and completion of follow-up actions.
Oversee and coordinate workloads for the clerical support team in collaboration with functional managers to ensure consistent service delivery.
Maintain an efficient and well-organised filing system, with particular focus on records of standing meetings, statutory documentation, and authorisations.
Utilise financial and procurement systems effectively, undertaking responsibilities as a Local Purchasing Agent where required.
Review incoming accounts and process invoices in line with internal control procedures, ensuring accuracy and compliance.
Maintain and update weekly personnel records, ensuring all data is accurate and appropriately recorded
Knowledge, Skills, Experience Technical Qualifications:
Essential
Excellent organisation skills
Experience of working with senior management
Excellent time manager
Ability to work under pressure
Good MS Office skills
Vacancy Details:
Duration: Fixed Term contract/secondment Upto 31st October 2027
Location: London Waterloo
Salary: Competitive
Closing date: 17th July 2026
DFTO Benefits:
Annual Leave: Starting at 25 days and rising to an additional day per year of service completed within the first 5 completed years up to a maximum of 5 additional (30 days)
DC Pension Scheme: 10% Employer contribution, 5% Employee contribution
Opportunities to learn and network across the wider industry
Additional Information…
Disclaimer: Candidates applying for this position on a secondment basis must inform their line manager prior to submitting their application. This is to ensure transparency and facilitate any necessary discussions regarding workload and responsibilities.
About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance.
Contact: If you have any questions or reasonable adjustments, please contact [email protected]
Please do not email any CV's to us, your application must be made by clicking the 'Apply' button.
Provide an efficient and effective personal support service to the Director(s) and their team to support the delivery of their objectives.
Key Responsibilities:
Proactively manage and maintain the Director’s diary, ensuring effective scheduling and prioritisation of commitments.
Administer and monitor the Director’s personal budget, maintaining accurate and up-to-date financial records at all times.
Coordinate and organise functions, conferences, visits, and meetings, handling all logistical arrangements efficiently and supporting successful events that drive forward objectives.
Prepare and distribute agendas and supporting documentation for executive meetings, and support the tracking and completion of follow-up actions.
Oversee and coordinate workloads for the clerical support team in collaboration with functional managers to ensure consistent service delivery.
Maintain an efficient and well-organised filing system, with particular focus on records of standing meetings, statutory documentation, and authorisations.
Utilise financial and procurement systems effectively, undertaking responsibilities as a Local Purchasing Agent where required.
Review incoming accounts and process invoices in line with internal control procedures, ensuring accuracy and compliance.
Maintain and update weekly personnel records, ensuring all data is accurate and appropriately recorded
Knowledge, Skills, Experience Technical Qualifications:
Essential
Excellent organisation skills
Experience of working with senior management
Excellent time manager
Ability to work under pressure
Good MS Office skills
Vacancy Details:
Duration: Fixed Term contract/secondment Upto 31st October 2027
Location: London Waterloo
Salary: Competitive
Closing date: 17th July 2026
DFTO Benefits:
Annual Leave: Starting at 25 days and rising to an additional day per year of service completed within the first 5 completed years up to a maximum of 5 additional (30 days)
DC Pension Scheme: 10% Employer contribution, 5% Employee contribution
Opportunities to learn and network across the wider industry
Additional Information…
Disclaimer: Candidates applying for this position on a secondment basis must inform their line manager prior to submitting their application. This is to ensure transparency and facilitate any necessary discussions regarding workload and responsibilities.
About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance.
Contact: If you have any questions or reasonable adjustments, please contact [email protected]
Please do not email any CV's to us, your application must be made by clicking the 'Apply' button.
