Verified Job
Event Management
Event Manager
Event Management
#761477
Remote / WFH
Belmont University
Job Description
Event Manager
We are now accepting applications for a qualified Event Manager at Belmont University.
Employment Type
Staff
Internal Job Category
Exempt (Staff)
Full-Time
Department
Strategic Venues & Event Svcs
Hours
37.5
Primary Duties and
Responsibilities:
Position purpose:
The Event Manager position is responsible for managing
events and clientele within the Office of Strategic Venues & Event
Services.
Essential Functions: This position is designed to help facilitate the efficient
operation of the Office of Strategic Venues & Event Services by supporting
the event needs of internal and external clients through the management of
events, preparation and maintenance of contracts, data, and schedules.
1. Serve as the turn-key liaison for managing client relationships as it pertains to scheduled events hosted on the Belmont University campus. Perform event manager duties, which include, but are not limited to, advance events and procure applicable event details, conduct facility walk-throughs with clients as needed, and communicate event needs to OSVES staff and University campus partners. Serve as Manager on Duty for assigned campus events.
2. Assist with student workers and student employment program development.
3. Prepare contracts and event estimates for clients. Secure event contracts, including lease agreements, usage policies, expense estimates, house policies, certificates of insurance and deposit payments.
4. Coordinate and schedule Front of the House staffing for events on campus, including, but not limited to: house managers, ushers, vendor ushers, emergency medical services, security, and housekeeping.
5. Manage and maintain client account and database. Manage and maintain accurate billing information for each event, and assist with vendor invoice verification. Coordinate with Business Operations & Finance Specialist to ensure client invoices are received and paid.
6. Assist in the development and distribution of materials relative to coordination, execution, sales or operations. Conduct accurate researches and concisely summarize information.
7. Other duties as assigned.
Required Qualifications:
Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:
Form diverse leaders of character;Equip people to solve the world’s complex problems through teaching, research and service;And be radical champions for helping people and communities flourish.
Qualifications (Knowledge, Skills and Abilities):
• High degree of self-motivation, optimism, innovation, and creativity.
• Demonstrated ability to manage multiple projects and systems.
• Ability to improve processes and efficiencies.
• Strong organizational, time management, attention to detail, and problem-solving skills.
• Works effectively in team environment by cooperating with other members to achieve common goals.
• Highly developed interpersonal skills, a team player who possesses the ability to work well at all levels.
• Calm and analytical with a solutions-driven mindset when confronted with unexpected situations.
• Familiarity with the operation of a performance arts or event center and event life cycle from booking to post event wrap up; ability to answer inquiries about available dates, estimate client expenses, explain usage policies, contract the event, and fully execute the needs of the event including production, technical support, facilities, etc.
• Exceptional oral and written communication skills.
• Knowledge or ability to learn room-scheduling software such as EMS.
• Availability to work flexibly to cover nights, weekends, and/or holidays as needed.
• Strong working knowledge of Microsoft Office especially Word, Excel, and Outlook.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.
Required Education
Bachelor’s degree with course of study in business, finance, communications, hospitality management, sports administration, or performing arts or equivalent experience 2 to 1.
Required Experience
One year experience in arena, theater, convention center or hospitality operations/sales. Equivalent education may be substituted.
The selected candidate will be required to complete a background check satisfactory to the University.
Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
We are now accepting applications for a qualified Event Manager at Belmont University.
Employment Type
Staff
Internal Job Category
Exempt (Staff)
Full-Time
Department
Strategic Venues & Event Svcs
Hours
37.5
Primary Duties and
Responsibilities:
Position purpose:
The Event Manager position is responsible for managing
events and clientele within the Office of Strategic Venues & Event
Services.
Essential Functions: This position is designed to help facilitate the efficient
operation of the Office of Strategic Venues & Event Services by supporting
the event needs of internal and external clients through the management of
events, preparation and maintenance of contracts, data, and schedules.
1. Serve as the turn-key liaison for managing client relationships as it pertains to scheduled events hosted on the Belmont University campus. Perform event manager duties, which include, but are not limited to, advance events and procure applicable event details, conduct facility walk-throughs with clients as needed, and communicate event needs to OSVES staff and University campus partners. Serve as Manager on Duty for assigned campus events.
2. Assist with student workers and student employment program development.
3. Prepare contracts and event estimates for clients. Secure event contracts, including lease agreements, usage policies, expense estimates, house policies, certificates of insurance and deposit payments.
4. Coordinate and schedule Front of the House staffing for events on campus, including, but not limited to: house managers, ushers, vendor ushers, emergency medical services, security, and housekeeping.
5. Manage and maintain client account and database. Manage and maintain accurate billing information for each event, and assist with vendor invoice verification. Coordinate with Business Operations & Finance Specialist to ensure client invoices are received and paid.
6. Assist in the development and distribution of materials relative to coordination, execution, sales or operations. Conduct accurate researches and concisely summarize information.
7. Other duties as assigned.
Required Qualifications:
Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:
Form diverse leaders of character;Equip people to solve the world’s complex problems through teaching, research and service;And be radical champions for helping people and communities flourish.
Qualifications (Knowledge, Skills and Abilities):
• High degree of self-motivation, optimism, innovation, and creativity.
• Demonstrated ability to manage multiple projects and systems.
• Ability to improve processes and efficiencies.
• Strong organizational, time management, attention to detail, and problem-solving skills.
• Works effectively in team environment by cooperating with other members to achieve common goals.
• Highly developed interpersonal skills, a team player who possesses the ability to work well at all levels.
• Calm and analytical with a solutions-driven mindset when confronted with unexpected situations.
• Familiarity with the operation of a performance arts or event center and event life cycle from booking to post event wrap up; ability to answer inquiries about available dates, estimate client expenses, explain usage policies, contract the event, and fully execute the needs of the event including production, technical support, facilities, etc.
• Exceptional oral and written communication skills.
• Knowledge or ability to learn room-scheduling software such as EMS.
• Availability to work flexibly to cover nights, weekends, and/or holidays as needed.
• Strong working knowledge of Microsoft Office especially Word, Excel, and Outlook.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.
Required Education
Bachelor’s degree with course of study in business, finance, communications, hospitality management, sports administration, or performing arts or equivalent experience 2 to 1.
Required Experience
One year experience in arena, theater, convention center or hospitality operations/sales. Equivalent education may be substituted.
The selected candidate will be required to complete a background check satisfactory to the University.
Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
