Verified Job
Clerical - Administrative
Office Scheduler
Clerical - Administrative
#738071
Remote / WFH
Bethany Cares Home Health Agency
Job Description
Benefits
Pulled from the full job description
Health insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Full job description
Position Summary:
Performs clerical/scheduling activities that facilitate agency operations. These activities include coordination of employee schedules with client wants/needs, processing intake information, and communication with referral sources.
Qualifications:
High School graduate; advanced education desirable
Current staffing experience, preferably staffing for a temporary agency or in home health
Knowledge of medical terminology or a general medical background desirable
Demonstrates strong verbal, written, and interpersonal communication skills
Computer literate or willing to be trained on a personal computer
Speaks, reads, writes, and comprehends English
Demonstrates time management, organizational skills, and ability to function with minimal direction
Essential Functions/Areas of Accountability
1. Maintains schedule for services requested and provided to agency clients.
a. Assures that cases are filled within established time frames.
b. Completes documentation.
c. Provides appropriate notification of schedule to employee, client, contract agency, supervisor, and others as appropriate.
d. Monitors overtime records of employees.
e. Responds to emergency calls and arranges schedule accordingly.
2. Provides direction to direct care employees and communicates with supervisors as needed to assure safe and effective coverage of client needs.
a. Assigns agency staff to clients as directed by the licensed professional staff, care plan and service request.
b. Assures employees receive complete and accurate directions and information about client needs as directed by licensed professional staff, care plan and service request.
c. Reports any scheduling changes and/or client concerns to supervisor. Notifies client of changes and monitors employee performance in areas of dependability, responsiveness, timeliness, and client concerns.
d. Participates in the evaluation and performance review of field staff.
e. Verifies time records with schedules.
f. Follows up with employee on scheduling problems encountered by the on-call staff.
3. Participates in determining hiring needs.
a. Minimizes substitution of employees and maximizes permanent coverage.
b. Maintains adequate numbers of available staff.
c. Notifies Supervisor/Human Resource Department of staff needs.
d. Meets with nursing and marketing staff to anticipate needed coverage (new clients’ increased needs)
4. Maintains confidentiality in all aspects of the job
a. Respects the confidentiality of information in client and employee records.
b. Shares information in accordance with agency policy.
c. Protects documents in a manner that prevents unauthorized access.
5. Performs job in compliance with agency policies and procedures as well as community and professional standards.
a. Assures compliance with applicable state and federal guidelines.
b. Attends meetings and educational programs as required.
c. Accepts responsibility for personal and professional development.
d. Participates in the agency’s ongoing quality improvement activities.
6. Performs other related duties and responsibilities as deemed necessary.
This position is M-F 8a-4p in office with on-call rotation after hours and the weekend.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
Dental insurance
Disability insurance
Health insurance
Life insurance
Vision insurance
Work Location: In person
Pulled from the full job description
Health insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Full job description
Position Summary:
Performs clerical/scheduling activities that facilitate agency operations. These activities include coordination of employee schedules with client wants/needs, processing intake information, and communication with referral sources.
Qualifications:
High School graduate; advanced education desirable
Current staffing experience, preferably staffing for a temporary agency or in home health
Knowledge of medical terminology or a general medical background desirable
Demonstrates strong verbal, written, and interpersonal communication skills
Computer literate or willing to be trained on a personal computer
Speaks, reads, writes, and comprehends English
Demonstrates time management, organizational skills, and ability to function with minimal direction
Essential Functions/Areas of Accountability
1. Maintains schedule for services requested and provided to agency clients.
a. Assures that cases are filled within established time frames.
b. Completes documentation.
c. Provides appropriate notification of schedule to employee, client, contract agency, supervisor, and others as appropriate.
d. Monitors overtime records of employees.
e. Responds to emergency calls and arranges schedule accordingly.
2. Provides direction to direct care employees and communicates with supervisors as needed to assure safe and effective coverage of client needs.
a. Assigns agency staff to clients as directed by the licensed professional staff, care plan and service request.
b. Assures employees receive complete and accurate directions and information about client needs as directed by licensed professional staff, care plan and service request.
c. Reports any scheduling changes and/or client concerns to supervisor. Notifies client of changes and monitors employee performance in areas of dependability, responsiveness, timeliness, and client concerns.
d. Participates in the evaluation and performance review of field staff.
e. Verifies time records with schedules.
f. Follows up with employee on scheduling problems encountered by the on-call staff.
3. Participates in determining hiring needs.
a. Minimizes substitution of employees and maximizes permanent coverage.
b. Maintains adequate numbers of available staff.
c. Notifies Supervisor/Human Resource Department of staff needs.
d. Meets with nursing and marketing staff to anticipate needed coverage (new clients’ increased needs)
4. Maintains confidentiality in all aspects of the job
a. Respects the confidentiality of information in client and employee records.
b. Shares information in accordance with agency policy.
c. Protects documents in a manner that prevents unauthorized access.
5. Performs job in compliance with agency policies and procedures as well as community and professional standards.
a. Assures compliance with applicable state and federal guidelines.
b. Attends meetings and educational programs as required.
c. Accepts responsibility for personal and professional development.
d. Participates in the agency’s ongoing quality improvement activities.
6. Performs other related duties and responsibilities as deemed necessary.
This position is M-F 8a-4p in office with on-call rotation after hours and the weekend.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
Dental insurance
Disability insurance
Health insurance
Life insurance
Vision insurance
Work Location: In person
