Verified Job
Clerical - Administrative
Office Manager/Administrative Assistant
Clerical - Administrative
#724666
Remote / WFH
Reifler Sharps Schuetz Ltd
Job Description
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong multitasking skills to handle a variety of responsibilities in a fast-paced environment. This paid position offers an exciting opportunity to contribute to a professional setting while honing your organizational and administrative expertise.
Duties
Oversee daily office operations, including managing supplies, equipment, and maintenance requests to ensure an efficient work environment
Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
Handle data entry tasks accurately, maintain filing systems—both digital and physical—and ensure all records are up-to-date and easily accessible
Provide exceptional customer support via phone, email, and in person, addressing inquiries promptly and professionally while maintaining excellent phone etiquette
Photocopy, assembly and mail of clients, tax returns, financial statements
Support administrative functions such as proofreading documents, managing correspondence, and performing clerical tasks like copying, scanning, and filingSkills
Proven experience in office management or administrative roles with strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and productivity software for efficient task completion
Technical proficiency with multi-line phone systems
Excellent communication skills with strong phone etiquette; bilingual abilities are a plus for serving diverse clients or staff
Demonstrated ability to prioritize tasks effectively using time management techniques to meet deadlines in a busy environment
Experience in clerical duties such as proofreading documents, filing systems management, and calendar coordination
Customer service orientation with a friendly demeanor; previous experience as a front desk
Ability to handle sensitive information discreetly while maintaining professionalism at all times
This role is perfect for someone eager to bring energy and efficiency into an office setting while supporting team success through organized workflows. If you thrive on multitasking, excel at communication, and are passionate about delivering top-notch administrative support—this opportunity is designed for you!
Pay: $45,000.00 - $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Work Location: In person
Duties
Oversee daily office operations, including managing supplies, equipment, and maintenance requests to ensure an efficient work environment
Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
Handle data entry tasks accurately, maintain filing systems—both digital and physical—and ensure all records are up-to-date and easily accessible
Provide exceptional customer support via phone, email, and in person, addressing inquiries promptly and professionally while maintaining excellent phone etiquette
Photocopy, assembly and mail of clients, tax returns, financial statements
Support administrative functions such as proofreading documents, managing correspondence, and performing clerical tasks like copying, scanning, and filingSkills
Proven experience in office management or administrative roles with strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and productivity software for efficient task completion
Technical proficiency with multi-line phone systems
Excellent communication skills with strong phone etiquette; bilingual abilities are a plus for serving diverse clients or staff
Demonstrated ability to prioritize tasks effectively using time management techniques to meet deadlines in a busy environment
Experience in clerical duties such as proofreading documents, filing systems management, and calendar coordination
Customer service orientation with a friendly demeanor; previous experience as a front desk
Ability to handle sensitive information discreetly while maintaining professionalism at all times
This role is perfect for someone eager to bring energy and efficiency into an office setting while supporting team success through organized workflows. If you thrive on multitasking, excel at communication, and are passionate about delivering top-notch administrative support—this opportunity is designed for you!
Pay: $45,000.00 - $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Work Location: In person
