Verified Job
Real Estate
Office Manager / Executive Support
Real Estate
#687662
Remote / WFH
Job Description
About the Job
Office Manager / Executive Support (Full-Time In Person)
Jennings Real Estate Corporation is a fully integrated commercial real estate company headquartered and operating in Ottawa. Specializing in commercial real estate management and development, Jennings Real Estate Corporation manages a rapidly growing portfolio of commercial properties. Visit our website for more information: www.jre.ca
Job Overview
This role provides executive and operational support, ensuring the CEO, President and office are organized, informed, and able to operate efficiently. It combines high‑level administrative coordination with office management, to keep the organization running smoothly. The position requires discretion, communication skills, and attention to detail in a fast‑paced, dynamic environment.
Core Duties & Responsibilities
1. Executive Support (CEO / President)
Manage calendar, scheduling, and prioritization of executive key tasks
Coordinate internal & external meetings (investors, partners, lenders, legal, etc.)
Prepare meeting materials, agendas, briefing notes, and follow-ups
Screen and manage incoming communications (email, phone, mail)
Draft and edit correspondence on behalf of executives
Track action items and ensure timely completion
Book travel (flights, hotels, transport) and manage itineraries
Expense reporting and credit card reconciliation
Maintain confidentiality of sensitive information
Coordinate final document execution on behalf of the CEO/President (DocuSign, etc.)
Maintaining contact database
Assist with preparation of presentation
Coordinate website updates
Maintain brand materials and templates across company and property portfolio
Assist with social media or external communication
2. Office Operations Management
Oversee day-to-day office operations
Manage office supplies and overall office maintenance
Coordinate IT support and equipment needs
Maintain filing systems (digital & physical)
Implement and improve office systems and workflows
Ensure professional office environment at all times
Liaise with building management (maintenance, access, parking)
Coordinate onboarding of new employees
Organize team events and meetings
Key Competencies and Values
High discretion & confidentiality
Strong organization and execution
Advanced calendar management
Professional written communication
Detail-oriented
Ability to prioritize in fast-paced environment
Always improving
Solution oriented
Understand the value of reputation
Do the right thing
Core Qualifications
Experience in business administration, office management, and/or communications.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital filing systems, DocuSign, and basic IT troubleshooting.
Strong written and verbal communication skills.
Experience Requirements
Experience in an Executive Assistant, Office Manager, Administrative Coordinator, or a combined role.
Experience with investor, client, or stakeholder coordination, ideally in real estate, finance, or professional services environments.
Office Manager / Executive Support (Full-Time In Person)
Jennings Real Estate Corporation is a fully integrated commercial real estate company headquartered and operating in Ottawa. Specializing in commercial real estate management and development, Jennings Real Estate Corporation manages a rapidly growing portfolio of commercial properties. Visit our website for more information: www.jre.ca
Job Overview
This role provides executive and operational support, ensuring the CEO, President and office are organized, informed, and able to operate efficiently. It combines high‑level administrative coordination with office management, to keep the organization running smoothly. The position requires discretion, communication skills, and attention to detail in a fast‑paced, dynamic environment.
Core Duties & Responsibilities
1. Executive Support (CEO / President)
Manage calendar, scheduling, and prioritization of executive key tasks
Coordinate internal & external meetings (investors, partners, lenders, legal, etc.)
Prepare meeting materials, agendas, briefing notes, and follow-ups
Screen and manage incoming communications (email, phone, mail)
Draft and edit correspondence on behalf of executives
Track action items and ensure timely completion
Book travel (flights, hotels, transport) and manage itineraries
Expense reporting and credit card reconciliation
Maintain confidentiality of sensitive information
Coordinate final document execution on behalf of the CEO/President (DocuSign, etc.)
Maintaining contact database
Assist with preparation of presentation
Coordinate website updates
Maintain brand materials and templates across company and property portfolio
Assist with social media or external communication
2. Office Operations Management
Oversee day-to-day office operations
Manage office supplies and overall office maintenance
Coordinate IT support and equipment needs
Maintain filing systems (digital & physical)
Implement and improve office systems and workflows
Ensure professional office environment at all times
Liaise with building management (maintenance, access, parking)
Coordinate onboarding of new employees
Organize team events and meetings
Key Competencies and Values
High discretion & confidentiality
Strong organization and execution
Advanced calendar management
Professional written communication
Detail-oriented
Ability to prioritize in fast-paced environment
Always improving
Solution oriented
Understand the value of reputation
Do the right thing
Core Qualifications
Experience in business administration, office management, and/or communications.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital filing systems, DocuSign, and basic IT troubleshooting.
Strong written and verbal communication skills.
Experience Requirements
Experience in an Executive Assistant, Office Manager, Administrative Coordinator, or a combined role.
Experience with investor, client, or stakeholder coordination, ideally in real estate, finance, or professional services environments.
