Verified Job
Clerical - Administrative
Office Admin Assistant
Clerical - Administrative
#58075
Remote / WFH
Joseph Gallagher Limited
Job Description
Location: Leeds Design Office
Contract: Full Time
Hours: Monday to Friday 8am to 5pm
Salary: Competitive (DOE)
Benefits: Discretionary bonus, life Assurance (x4 salary), generous pension, best practice awards / vouchers, employee assistance programme, an array of perks via JGG benefits platform, 31 days annual leave (inc bank holidays)
Purpose of Role
Provide administrative support to project teams and office staff, ensuring the smooth day-to-day running of the office and supporting the delivery of engineering projects.
Key Responsibilities
Office Administration
Answer and direct telephone calls.
Manage shared inboxes and respond to routine enquiries.
Welcome visitors and manage reception activities.
Maintain office filing systems (electronic and hard copy).
Organise office supplies and stationery inventory.
Meeting & Diary Management
Schedule meetings and appointments.
Prepare agendas and meeting packs.
Record and distribute meeting minutes.
Maintain team calendars.
Document Management
Scan, copy and file project documents.
Maintain document registers.
Upload documents to SharePoint or project systems.
Ensure records are accurately maintained and archived.
Support document control activities.
Financial Administration
Raise purchase orders.
Process invoices.
Support expense claims.
Assist with timesheet administration.
Maintain simple expenditure trackers.
Travel & Logistics
Arrange travel and accommodation.
Coordinate visitor access requirements.
Organise team events and workshops.
Support onboarding of new starters.
Skills Required
Essential
Excellent organisation skills.
Strong attention to detail.
Good verbal and written communication.
Microsoft Outlook, Word, Excel and Teams.
Ability to prioritise multiple tasks.
Professional telephone manner.
Desirable
Experience with SharePoint.
Experience with ProjectWise.
Experience supporting engineering or construction projects.
Knowledge of document control processes.
Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
Contract: Full Time
Hours: Monday to Friday 8am to 5pm
Salary: Competitive (DOE)
Benefits: Discretionary bonus, life Assurance (x4 salary), generous pension, best practice awards / vouchers, employee assistance programme, an array of perks via JGG benefits platform, 31 days annual leave (inc bank holidays)
Purpose of Role
Provide administrative support to project teams and office staff, ensuring the smooth day-to-day running of the office and supporting the delivery of engineering projects.
Key Responsibilities
Office Administration
Answer and direct telephone calls.
Manage shared inboxes and respond to routine enquiries.
Welcome visitors and manage reception activities.
Maintain office filing systems (electronic and hard copy).
Organise office supplies and stationery inventory.
Meeting & Diary Management
Schedule meetings and appointments.
Prepare agendas and meeting packs.
Record and distribute meeting minutes.
Maintain team calendars.
Document Management
Scan, copy and file project documents.
Maintain document registers.
Upload documents to SharePoint or project systems.
Ensure records are accurately maintained and archived.
Support document control activities.
Financial Administration
Raise purchase orders.
Process invoices.
Support expense claims.
Assist with timesheet administration.
Maintain simple expenditure trackers.
Travel & Logistics
Arrange travel and accommodation.
Coordinate visitor access requirements.
Organise team events and workshops.
Support onboarding of new starters.
Skills Required
Essential
Excellent organisation skills.
Strong attention to detail.
Good verbal and written communication.
Microsoft Outlook, Word, Excel and Teams.
Ability to prioritise multiple tasks.
Professional telephone manner.
Desirable
Experience with SharePoint.
Experience with ProjectWise.
Experience supporting engineering or construction projects.
Knowledge of document control processes.
Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
