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Local Government & Operations Support Coordinator - Full Time
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#711642
Full Time
Job Description
In this pivotal role, you will drive our administrative operations with precision, ensuring our contracts across Victoria translates into life-changing outcomes for our animals!
Be the vital link between council contracts and animal welfare
Permanent Full Time position at our Burwood East site
About RSPCA Victoria
RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose purpose is ‘to exist for animals to live better lives’. We are Victoria’s best-known and most respected animal welfare organisation.
Our organisation’s vision is to have ‘a world where animals and people live together with dignity, respect and compassion’. RSPCA’s values – show compassion, lead the way, act with courage and seek positive outcomes – set clear expectations for all our employees and volunteers.
The Role at a Glance
As the Local Government & Operations Support Coordinator, you will provide high-level administrative support. You’ll be the "bridge" between operational delivery and compliance, keeping our regional projects on track and our stakeholders informed. You will support our local government contracts and incoming animal stream partnerships.
What you will do
Financial & Contract Administration
Reporting & Invoicing - Coordinate reporting and provide essential invoicing support for local government contracts, ensuring all supporting documentation and data are accurate and submitted on time.
Compliance & Audits - Maintain meticulous, compliant records and databases. You will be the go-to person for reconciliations, audits, and historical data requests.
Documentation - Contribute to the development and maintenance of Standard Operating Procedures (SOPs) and work instructions, specifically regarding local government and 84Y activities.
Operational Coordination
Animal Logistics: Support the movement of animals by liaising with councils, shelters, and boarding facilities. You’ll conduct capacity checks with internal teams and coordinate curated incoming animal streams.
Animal Transfer Support: Assist with the coordination of our volunteer drivers, including onboarding support and scheduling to ensure our logistics network stays active.
General Support: Prepare high-quality reports, meeting materials, and presentations. You’ll also provide hands-on assistance to the broader operational teams during peak periods or for backfill in adjacent roles as required.
What you will bring
Previous experience in a similar role that requires strong administration and organisational skills.
High level literacy, numeracy and problem-solving skills, including intermediate computer skills (including use of Microsoft Office Excel, Word and PowerPoint).
Recruitment Requirements
Willingness to undergo a National Police Check
Valid driver’s licence
What's on offer?
Supportive Team: Lead a high-impact project, working alongside a supportive team to deliver meaningful change through innovation.
Additional leave benefits
Make an Impact: Your work will directly support better outcomes for animals and the people who care for them.
Wellbeing Support: Access to our Employee and Volunteer Assistance Program (EAVP), including confidential counselling and wellbeing education.
Perks: Discounts on retail products, Royal Canin pet food, and Hush Puppies footwear.
Salary Packaging: Options available through Maxxia, for novated leasing and other expenses.
How to apply
To learn more about our organisation and this job opportunity, please visit our website at www.rspcavic.org.au and apply online via our Employment Opportunities page. If you have any questions in regards to this role, please contact our Recruitment Team at recruitment@rspcavic.org.au
**Please note we are actively reviewing applications for this position, so if you are interested, please apply as soon as possible**
RSPCA Victoria is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and we strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people. Applicants are welcome to access RSPCA Victoria’s Diversity & Inclusion Policy here.
Be the vital link between council contracts and animal welfare
Permanent Full Time position at our Burwood East site
About RSPCA Victoria
RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose purpose is ‘to exist for animals to live better lives’. We are Victoria’s best-known and most respected animal welfare organisation.
Our organisation’s vision is to have ‘a world where animals and people live together with dignity, respect and compassion’. RSPCA’s values – show compassion, lead the way, act with courage and seek positive outcomes – set clear expectations for all our employees and volunteers.
The Role at a Glance
As the Local Government & Operations Support Coordinator, you will provide high-level administrative support. You’ll be the "bridge" between operational delivery and compliance, keeping our regional projects on track and our stakeholders informed. You will support our local government contracts and incoming animal stream partnerships.
What you will do
Financial & Contract Administration
Reporting & Invoicing - Coordinate reporting and provide essential invoicing support for local government contracts, ensuring all supporting documentation and data are accurate and submitted on time.
Compliance & Audits - Maintain meticulous, compliant records and databases. You will be the go-to person for reconciliations, audits, and historical data requests.
Documentation - Contribute to the development and maintenance of Standard Operating Procedures (SOPs) and work instructions, specifically regarding local government and 84Y activities.
Operational Coordination
Animal Logistics: Support the movement of animals by liaising with councils, shelters, and boarding facilities. You’ll conduct capacity checks with internal teams and coordinate curated incoming animal streams.
Animal Transfer Support: Assist with the coordination of our volunteer drivers, including onboarding support and scheduling to ensure our logistics network stays active.
General Support: Prepare high-quality reports, meeting materials, and presentations. You’ll also provide hands-on assistance to the broader operational teams during peak periods or for backfill in adjacent roles as required.
What you will bring
Previous experience in a similar role that requires strong administration and organisational skills.
High level literacy, numeracy and problem-solving skills, including intermediate computer skills (including use of Microsoft Office Excel, Word and PowerPoint).
Recruitment Requirements
Willingness to undergo a National Police Check
Valid driver’s licence
What's on offer?
Supportive Team: Lead a high-impact project, working alongside a supportive team to deliver meaningful change through innovation.
Additional leave benefits
Make an Impact: Your work will directly support better outcomes for animals and the people who care for them.
Wellbeing Support: Access to our Employee and Volunteer Assistance Program (EAVP), including confidential counselling and wellbeing education.
Perks: Discounts on retail products, Royal Canin pet food, and Hush Puppies footwear.
Salary Packaging: Options available through Maxxia, for novated leasing and other expenses.
How to apply
To learn more about our organisation and this job opportunity, please visit our website at www.rspcavic.org.au and apply online via our Employment Opportunities page. If you have any questions in regards to this role, please contact our Recruitment Team at recruitment@rspcavic.org.au
**Please note we are actively reviewing applications for this position, so if you are interested, please apply as soon as possible**
RSPCA Victoria is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and we strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people. Applicants are welcome to access RSPCA Victoria’s Diversity & Inclusion Policy here.
