Verified Job
Legal
Legal Support Specialist
Legal
#43132
Remote / WFH
Sidley Austin LLP
Job Description
The ideal candidate is a detail-oriented, proactive problem-solver who exercises exceptional judgment, demonstrates outstanding communication and organizational skills, and thrives in a fast-paced, high-profile legal environment. This individual will serve as a trusted business partner to senior attorneys and practice leadership, managing competing priorities with professionalism, discretion, and a client-service mindset.
Duties and Responsibilities:
Coordination & Operational Support
Provide executive-level support to the co-leads of the Environmental Practice Group, including management of strategic priorities, coordination of leadership initiatives, and facilitation of practice group operations.
Coordinate and manage sensitive and confidential communications, presentations, reports, and materials on behalf of practice group leadership.
Assist practice group leadership with internal initiatives, business development activities, attorney onboarding, and cross-office coordination.
Serve as a liaison between practice group leadership, attorneys, clients, firm leadership, and administrative departments.
Support practice group meetings, retreats, and leadership calls, including agenda preparation, logistics coordination, meeting materials, and follow-up action items.
Provide high-level administrative, executive, and operational support to attorneys and practice group leadership.
Communications & Calendar Management
Manage complex executive calendars for practice group co-leads, including coordinating internal leadership meetings, client meetings, speaking engagements, conferences, and business development activities.
Prioritize competing requests and independently make scheduling decisions based on business needs and attorney priorities.
Draft, edit, and proofread correspondence, presentations, and leadership communications.
Accounting & Billing
Support billing processes, including time entry, review of proformas, and submission of invoices.
Track budgets, prepare financial summaries, and monitor client billing arrangements.
Coordinate with Accounting on utilization reports and compliance with engagement terms.
Assist with new matter intake forms and conflict checks.
Travel Arrangements
Coordinate complex domestic and international travel arrangements for attorneys and practice group leadership, including flights, accommodations, itineraries, conference registrations, and visas.
Proactively resolve last-minute changes with urgency and professionalism.
Education and/or Experience:
Required:
5+ years of legal secretarial experience in a professional services or law firm environment.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems.
Strong typing and document formatting skills (55+ wpm).
Preferred:
Bachelor’s degree from an accredited institution.
Prior experience supporting senior executives, practice group leaders, or C-suite professionals in a law firm or professional services environment.
Other Skills and Abilities:
Executive Presence: Demonstrates professionalism, sound judgment, discretion, and the ability to interact effectively with senior leadership and high-profile clients.
Project Management: Ability to manage multiple high-priority assignments, deadlines, and stakeholder expectations simultaneously.
Strategic Support: Capable of anticipating leadership needs and proactively identifying administrative and operational solutions.
Problem Solving: Anticipates needs, exercises sound judgment, and manages issues effectively.
Interpersonal Skills: Builds trust and rapport with colleagues, attorneys, and clients.
Ownership & Initiative: Self-motivated, detail-oriented, and committed to operational excellence.
Communication Skills: Excellent oral and written communication, including professional correspondence.
Discretion: Maintains strict confidentiality with sensitive information
#LI-EC1
The target salary range for this role is:
$85,000 - $105,000 if located in Washington, D.C.
Duties and Responsibilities:
Coordination & Operational Support
Provide executive-level support to the co-leads of the Environmental Practice Group, including management of strategic priorities, coordination of leadership initiatives, and facilitation of practice group operations.
Coordinate and manage sensitive and confidential communications, presentations, reports, and materials on behalf of practice group leadership.
Assist practice group leadership with internal initiatives, business development activities, attorney onboarding, and cross-office coordination.
Serve as a liaison between practice group leadership, attorneys, clients, firm leadership, and administrative departments.
Support practice group meetings, retreats, and leadership calls, including agenda preparation, logistics coordination, meeting materials, and follow-up action items.
Provide high-level administrative, executive, and operational support to attorneys and practice group leadership.
Communications & Calendar Management
Manage complex executive calendars for practice group co-leads, including coordinating internal leadership meetings, client meetings, speaking engagements, conferences, and business development activities.
Prioritize competing requests and independently make scheduling decisions based on business needs and attorney priorities.
Draft, edit, and proofread correspondence, presentations, and leadership communications.
Accounting & Billing
Support billing processes, including time entry, review of proformas, and submission of invoices.
Track budgets, prepare financial summaries, and monitor client billing arrangements.
Coordinate with Accounting on utilization reports and compliance with engagement terms.
Assist with new matter intake forms and conflict checks.
Travel Arrangements
Coordinate complex domestic and international travel arrangements for attorneys and practice group leadership, including flights, accommodations, itineraries, conference registrations, and visas.
Proactively resolve last-minute changes with urgency and professionalism.
Education and/or Experience:
Required:
5+ years of legal secretarial experience in a professional services or law firm environment.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems.
Strong typing and document formatting skills (55+ wpm).
Preferred:
Bachelor’s degree from an accredited institution.
Prior experience supporting senior executives, practice group leaders, or C-suite professionals in a law firm or professional services environment.
Other Skills and Abilities:
Executive Presence: Demonstrates professionalism, sound judgment, discretion, and the ability to interact effectively with senior leadership and high-profile clients.
Project Management: Ability to manage multiple high-priority assignments, deadlines, and stakeholder expectations simultaneously.
Strategic Support: Capable of anticipating leadership needs and proactively identifying administrative and operational solutions.
Problem Solving: Anticipates needs, exercises sound judgment, and manages issues effectively.
Interpersonal Skills: Builds trust and rapport with colleagues, attorneys, and clients.
Ownership & Initiative: Self-motivated, detail-oriented, and committed to operational excellence.
Communication Skills: Excellent oral and written communication, including professional correspondence.
Discretion: Maintains strict confidentiality with sensitive information
#LI-EC1
The target salary range for this role is:
$85,000 - $105,000 if located in Washington, D.C.
