Legal Operations & Coordination Executive

Job Description – Legal Operations & Coordination Executive

Industry: Legal, Consulting & Professional Services
Location: Delhi
Working Days: Monday to Saturday

About the Role

We are looking for a smart, organised and proactive professional to assist with legal operations, client coordination, recruitment support, documentation and business support activities.

This is a hands-on, multi-functional role for someone who is comfortable handling different assignments, communicating with clients and institutions, maintaining proper follow-ups and ensuring that assigned work moves towards completion.

Key Responsibilities

Legal & Case Coordination

· Maintain matter records, documents, follow-ups and status trackers.

· Coordinate with lawyers and team members for pending work and documentation.

· Assist in preparing case files, chronologies, summaries, basic drafts and document sets.

· Update matters and follow-ups in the Case Management System (CMS).

· Coordinate with clients, banks, authorities and other stakeholders as instructed.

Client Calls & Follow-ups

· Attend and make official calls as assigned.

· Follow up with clients for documents, information, appointments and pending requirements.

· Maintain proper call notes and follow-up records.

· Schedule meetings and coordinate appointments.

· Ensure important enquiries and pending matters are routed to the appropriate person.

HR & Recruitment Support

· Screen CVs against defined requirements.

· Conduct preliminary candidate calls.

· Schedule and coordinate interviews.

· Maintain recruitment and candidate trackers.

· Assist with joining documentation, attendance and basic HR records.

Banking & Financial Services Coordination

· Assist with collection and organisation of client financial and KYC documentation.

· Coordinate with banks, financial institutions, clients and other stakeholders as instructed.

· Maintain application, documentation and follow-up trackers.

· Assist with preparation of basic financial summaries, proposals and client information sheets.

· Track pending requirements and status of assigned banking/financial matters.

· Support research and execution of new financial-services assignments introduced by the organisation.

Office & Execution Support

· Maintain MIS, trackers, pending-action lists and reports.

· Coordinate between different functions wherever work overlaps.

· Follow up on assigned tasks and flag delays or missing information.

· Assist with meetings, travel documentation and operational requirements.

· Help create and maintain checklists and standard operating processes for repetitive work.

Skills We Are Looking For

· Strong verbal and written communication.

· Good working knowledge of MS Word and Excel.

· Comfortable speaking professionally with clients, candidates, banks and institutions.

· Strong follow-up and documentation skills.

· Ability to coordinate across different functions.

· Ability to learn CMS, HR and AI-enabled software tools.

· Ability to handle multiple assignments without losing track of details.

· Professional approach towards confidential information.

· Proactive, dependable and solution-oriented attitude.

Preferred Background

Graduates with experience in one or more of the following areas may apply:

Legal Operations | Client Coordination | Banking/Financial Services | Loan Processing/DSA | HR/Recruitment | Compliance | Professional Services

Law graduates, CS trainees/semi-qualified candidates and experienced coordination professionals are also suitable.

Nature of Role

This is not a purely administrative or receptionist position. The role involves hands-on execution, client communication, documentation and coordination across different areas of the organisation.

Responsibilities may expand gradually based on demonstrated capability, reliability and performance.

Pay: ₹15,000.00 - ₹35,000.00 per month

Work Location: In person