Legal Assistant/Office Co-Ordinator

Permanent full time position
Onsite
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast, office drinks and social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm
Learn more about what Hall Wilcox can offer you: bit.ly/HWbenefits

About The Role And Team
We have an exciting opportunity for an experienced Legal Assistant / Office Co-ordinator to join our Darwin office.

The main focus for this role will be to manage the day-to-day operations of running the office and to provide administrative support to our lawyers.

Our growing Insurance practice has approximately 80 people located across Darwin, Perth and Adelaide. We are a defendant insurance legal team working across both General Insurance and Statutory Insurance matters with our Darwin practice having a focus on workers compensation.

ResponsibilitiesOffice Co-ordinator
Managing the Darwin Office Services function;
Responsible for managing the Darwin Office budget, processing and approving any office invoices for payment;
Working with building management team on services, security, and access to the building;
Ensuring the office is kept clean and well-maintained, and in working order;
Co-ordinating maintenance/cleaning for the Darwin Office where required;
Liaising with suppliers and ordering office supplies for the Darwin Office;
Working with the Facilities team to ensure all equipment for meeting rooms and front of house are in working order;
Being the first point of contact for critical incidents for the Darwin Office;
Arranging flowers and gifts for partners and employees;
Project work as required.
Legal Assistant
Drafting of documentation as required;
Performing conflict searches and file opening;
Maintaining extensive electronic filing for all incoming and outgoing correspondence (including splitting saving documents in PDF format);
Preparation of all monthly billing;
General file maintenance including closing and archiving;
Diary management including listing of key dates (court hearings and due dates);
Other ad hoc tasks as required.
About You
You will ideally have the following skills and experience:

Similar experience ideally in a professional services environment;
Experience working a document management system (eg Worksite/Filesite would be highly desirable);
Experience with large MS Word and PDF documents;
Previous experience with billing (eg use of Aderant highly desirable);
Strong people management experience;
Service focussed approach;
Excellent organisational and planning skills;
Strong interpersonal skills;
Strong verbal and written communication skills;
Strong attention to detail;
Strong problem solving skills.
Given the role has a focus on being responsible for managing the day-to-day operations of running the office, we will require you to be on-site to perform the role.

About Us
Hall Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it’s like to work at HW: bit.ly/HWpeople

Awards
Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards
We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.

We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now
Let’s connect. Click apply to submit your application.

At Hall Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor at for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People Culture team. We will contact our preferred agency partners should we require any assistance.

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