Verified Job
Clerical - Administrative
Lease Administrator
Clerical - Administrative
#45358
Remote / WFH
VetPartners
Job Description
Are you a highly organised administrator with a keen eye for detail and a passion for property and finance? We are looking for a Lease Administrator to play a critical role in supporting the management of our property portfolio through accurate lease administration, financial reporting, compliance monitoring, and stakeholder support.
This is an excellent opportunity for someone with experience in lease administration, property management, finance, or commercial property operations who enjoys working with data, systems, and processes to ensure everything runs smoothly behind the scenes.
About the role
Reporting to the General Manager Property, you will manage lease, rent, outgoings, insurance, and compliance administration across a diverse property portfolio. Working closely with Property Managers and Finance, you will ensure lease information is accurate, financial obligations are met, reporting is timely, and portfolio records are maintained to a high standard.
Key responsibilities
Lease & property administration
Maintain lease records, documentation, and property information within Prolease Express
Manage lease renewals, variations, ownership changes, and critical lease dates
Maintain lease registers, schedules, and portfolio records
Financial administration
Generate and reconcile rental invoices, CPI increases, and rent adjustments
Process outgoing invoices, reconciliations, and annual audits
Support budgeting, forecasting, financial reporting, and IFRS16 compliance
Compliance & stakeholder support
Monitor critical lease obligations and compliance requirements
Manage insurance records and Certificates of Currency
Provide support to Property Managers and Finance on lease and property-related matters
About you
To be successful in this role, you will bring:
Experience in lease administration, property administration, commercial property operations, or a similar role
Strong understanding of lease management, rent reviews, outgoings, budgeting, and lease compliance (including IFRS16)
Excellent financial reconciliation and reporting skills
High attention to detail and accuracy when managing financial and lease data
Strong organisational skills with the ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office, particularly Excel, Word, and SharePoint.
Experience using property management systems, ideally Prolease Express and Legal Eagle
Strong communication and stakeholder management skills
The ability to work both independently and collaboratively within a team environment
About us
VetPartners supports more than 270 veterinary clinics across Australia and New Zealand, enabling our teams to deliver exceptional care to pets and the people who love them.
Why join VetPartners
Purpose-led work: Make a meaningful difference every day by supporting those who care for pets and their families
Autonomy & impact: Own and shape the national growth agenda across a large and evolving network
Collaborative culture: Work alongside passionate, committed people who value learning and growth
Development opportunities: Ongoing professional development and the opportunity to grow with a dynamic organisation
Apply now and help support the spaces where exceptional veterinary care happens every day.
VetPartners is committed to Equal Employment Opportunities and creating an inclusive, diverse, and flexible workplace. We welcome applicants from all backgrounds, experiences, and abilities.
This is an excellent opportunity for someone with experience in lease administration, property management, finance, or commercial property operations who enjoys working with data, systems, and processes to ensure everything runs smoothly behind the scenes.
About the role
Reporting to the General Manager Property, you will manage lease, rent, outgoings, insurance, and compliance administration across a diverse property portfolio. Working closely with Property Managers and Finance, you will ensure lease information is accurate, financial obligations are met, reporting is timely, and portfolio records are maintained to a high standard.
Key responsibilities
Lease & property administration
Maintain lease records, documentation, and property information within Prolease Express
Manage lease renewals, variations, ownership changes, and critical lease dates
Maintain lease registers, schedules, and portfolio records
Financial administration
Generate and reconcile rental invoices, CPI increases, and rent adjustments
Process outgoing invoices, reconciliations, and annual audits
Support budgeting, forecasting, financial reporting, and IFRS16 compliance
Compliance & stakeholder support
Monitor critical lease obligations and compliance requirements
Manage insurance records and Certificates of Currency
Provide support to Property Managers and Finance on lease and property-related matters
About you
To be successful in this role, you will bring:
Experience in lease administration, property administration, commercial property operations, or a similar role
Strong understanding of lease management, rent reviews, outgoings, budgeting, and lease compliance (including IFRS16)
Excellent financial reconciliation and reporting skills
High attention to detail and accuracy when managing financial and lease data
Strong organisational skills with the ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office, particularly Excel, Word, and SharePoint.
Experience using property management systems, ideally Prolease Express and Legal Eagle
Strong communication and stakeholder management skills
The ability to work both independently and collaboratively within a team environment
About us
VetPartners supports more than 270 veterinary clinics across Australia and New Zealand, enabling our teams to deliver exceptional care to pets and the people who love them.
Why join VetPartners
Purpose-led work: Make a meaningful difference every day by supporting those who care for pets and their families
Autonomy & impact: Own and shape the national growth agenda across a large and evolving network
Collaborative culture: Work alongside passionate, committed people who value learning and growth
Development opportunities: Ongoing professional development and the opportunity to grow with a dynamic organisation
Apply now and help support the spaces where exceptional veterinary care happens every day.
VetPartners is committed to Equal Employment Opportunities and creating an inclusive, diverse, and flexible workplace. We welcome applicants from all backgrounds, experiences, and abilities.
