Junior Legal Assistant - Corporate Commercial

Full job description
We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

We’re looking for a proactive and detail-oriented Junior Legal Assistant to join our high-performing Corporate Commercial team in Sydney. In this full-time role, you’ll provide essential support to a partner and a team of skilled lawyers, helping to drive efficiency and excellence in a fast-paced environment. You'll also have the opportunity to assist the wider team during peak billing periods, making you a key player in our success.

In this role you will have exposure to a diverse range of Corporate Commercial transactions. There is plenty of variety in this role with the key responsibilities and duties being:

Administrative Support: Manage diaries and inboxes, coordinate meetings, process expenses, and handle all document preparation, printing, and scanning.
File Management: Open and close files, prepare cost letters, update client data in our CRM, and oversee electronic archiving..
Billing Reporting: Take charge of end to end billing, including time recording and preparing detailed monthly invoices.
Client Interaction: Act as the primary point of contact, liaising confidently with clients and all team members.
We work in a hybrid way at Maddocks, with at least 3 days of our week in the office, and also have wider flexible working arrangements, whether that's hours, place of work or the leave you take. We welcome the opportunity to talk to you about working flexibly.

About you

You will be proactive, flexible and confident working autonomously with minimal supervision or instruction. You are someone who can maintain ownership of their role in a dynamic environment where no two days are the same.

To succeed in this role, you’ll bring:

Litigation Experience – Extensive secretarial experience in a litigation practice, with a strong grasp of legal processes, terminology, and court jurisdictions.
Proactive Mindset – A self-starter with advanced problem-solving skills and the ability to adapt in a dynamic practice.
Technical Skills – Proficiency in Microsoft Office Suite, with experience in Aderant Expert being a plus.
Attention to Detail – A track record of delivering high-quality work under tight deadlines.
Strong Communication – Excellent interpersonal skills to confidently engage with clients and colleagues at all levels.
Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

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