Verified Job
IT / Software / Data Analyst
Junior Accounts Receivable Specialist
IT / Software / Data Analyst
#705024
Remote / WFH
Job Description
Position Overview:
The Junior Accounts Receivable Specialist provides administrative and operational support to the accounts receivable function for assigned Condominium Corporations. This role is responsible for performing specific, task-based duties related to the processing of owner accounts, payments, and account maintenance in accordance with established procedures and Company standards.
The position supports the Accounting team by ensuring that transactions are processed accurately and in a timely manner, records are maintained, and documentation is complete. The role does not carry full-cycle ownership of accounts receivable functions but contributes to the overall financial operations under the direction and supervision of senior team members.
The role requires strong attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and consistency.
Key Responsibilities (including but not limited to):
-Process and manage all changes of ownership for Ontario and British Columbia, ensuring records are updated accurately and all required documentation is obtained and sent to the corporation for filing.
-Process and update all changes to Pre-Authorized Payment (PAP) methods for Ontario and British Columbia, ensuring accuracy and proper documentation.
-Prepare and process monthly developer invoicing, including calculating applicable amounts and ensuring timely issuance.
-Manage an assigned portfolio of properties, ensuring all receivable-related tasks are completed in accordance with established timelines and procedures including:
-Process and apply owner payments, including Pre-Authorized Payments (PAP), cheque payments, and other payment methods, ensuring accurate posting to unit accounts.
-Prepare and assist with bank deposits, including reviewing deposit information and supporting documentation for properties with and without site offices.
-Maintain accurate and up-to-date owner and tenant records within the accounting system.
-Post routine account charges, including Common Element Fees (CEFs), adjustments, and chargebacks, as directed.
-Process and record Non-Sufficient Funds (NSF) transactions, including applying charges and maintaining supporting documentation.
-Respond to routine inquiries from owners, site staff, and property managers, and escalate complex issues as required.
-Assist in identifying discrepancies and bring variances or issues to the attention of the Supervisor for review and resolution.
-Maintain organized and accurate records of all transactions, correspondence, and supporting documentation.
-Support collections-related administrative tasks, including preparation of documentation and coordination with internal teams, as directed.
-Assist with year-end processes, including preparation of audit files and supporting documentation, as required.
-Provide general administrative and operational support to the Accounting team, as required.
-Perform such other duties and responsibilities as may be assigned by the Company from time to time.
Qualifications
-1-2 years of receivable experience, preferably in property management
-Experience with Yardi Voyager preferred, but not required
-Strong analytical and problem-solving skills
-High attention to detail and accuracy
-Ability to manage multiple properties and deadlines simultaneously
-Strong communication and collaboration skills
-Organizational and time-management excellence
Application Process:
Applicants are invited to submit a résumé and cover letter outlining how their skills, experience, and qualifications align with the requirements of the position.
Compensation for this position is determined based on skills, experience, and qualifications and falls within the posted range.
This posting represents a current vacancy. Interviews may begin as early as suitable candidates are identified.
Our organization is committed to fostering an inclusive and diverse workplace and encourages applications from all qualified individuals. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available throughout the recruitment and selection process. Applicants requiring accommodation may contact Human Resources at any stage of the process.
Please note that elements of the recruitment process may involve the use of automated or artificial intelligence–based tools to support candidate screening or evaluation. All hiring decisions are subject to review by qualified personnel.
Applicants who are interviewed will be notified of the outcome of the recruitment process within a reasonable timeframe following the final interview, in accordance with the Employment Standards Act, 2000.
Job Types: Full-time, Permanent
Pay: $37,000.00-$45,000.00 per year
Benefits:
Dental care
Extended health care
On-site parking
Paid time off
Application question(s):
How many years of property management experience do you have?
How many years of accounts receivable experience do you have?
Work Location: In person
The Junior Accounts Receivable Specialist provides administrative and operational support to the accounts receivable function for assigned Condominium Corporations. This role is responsible for performing specific, task-based duties related to the processing of owner accounts, payments, and account maintenance in accordance with established procedures and Company standards.
The position supports the Accounting team by ensuring that transactions are processed accurately and in a timely manner, records are maintained, and documentation is complete. The role does not carry full-cycle ownership of accounts receivable functions but contributes to the overall financial operations under the direction and supervision of senior team members.
The role requires strong attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and consistency.
Key Responsibilities (including but not limited to):
-Process and manage all changes of ownership for Ontario and British Columbia, ensuring records are updated accurately and all required documentation is obtained and sent to the corporation for filing.
-Process and update all changes to Pre-Authorized Payment (PAP) methods for Ontario and British Columbia, ensuring accuracy and proper documentation.
-Prepare and process monthly developer invoicing, including calculating applicable amounts and ensuring timely issuance.
-Manage an assigned portfolio of properties, ensuring all receivable-related tasks are completed in accordance with established timelines and procedures including:
-Process and apply owner payments, including Pre-Authorized Payments (PAP), cheque payments, and other payment methods, ensuring accurate posting to unit accounts.
-Prepare and assist with bank deposits, including reviewing deposit information and supporting documentation for properties with and without site offices.
-Maintain accurate and up-to-date owner and tenant records within the accounting system.
-Post routine account charges, including Common Element Fees (CEFs), adjustments, and chargebacks, as directed.
-Process and record Non-Sufficient Funds (NSF) transactions, including applying charges and maintaining supporting documentation.
-Respond to routine inquiries from owners, site staff, and property managers, and escalate complex issues as required.
-Assist in identifying discrepancies and bring variances or issues to the attention of the Supervisor for review and resolution.
-Maintain organized and accurate records of all transactions, correspondence, and supporting documentation.
-Support collections-related administrative tasks, including preparation of documentation and coordination with internal teams, as directed.
-Assist with year-end processes, including preparation of audit files and supporting documentation, as required.
-Provide general administrative and operational support to the Accounting team, as required.
-Perform such other duties and responsibilities as may be assigned by the Company from time to time.
Qualifications
-1-2 years of receivable experience, preferably in property management
-Experience with Yardi Voyager preferred, but not required
-Strong analytical and problem-solving skills
-High attention to detail and accuracy
-Ability to manage multiple properties and deadlines simultaneously
-Strong communication and collaboration skills
-Organizational and time-management excellence
Application Process:
Applicants are invited to submit a résumé and cover letter outlining how their skills, experience, and qualifications align with the requirements of the position.
Compensation for this position is determined based on skills, experience, and qualifications and falls within the posted range.
This posting represents a current vacancy. Interviews may begin as early as suitable candidates are identified.
Our organization is committed to fostering an inclusive and diverse workplace and encourages applications from all qualified individuals. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available throughout the recruitment and selection process. Applicants requiring accommodation may contact Human Resources at any stage of the process.
Please note that elements of the recruitment process may involve the use of automated or artificial intelligence–based tools to support candidate screening or evaluation. All hiring decisions are subject to review by qualified personnel.
Applicants who are interviewed will be notified of the outcome of the recruitment process within a reasonable timeframe following the final interview, in accordance with the Employment Standards Act, 2000.
Job Types: Full-time, Permanent
Pay: $37,000.00-$45,000.00 per year
Benefits:
Dental care
Extended health care
On-site parking
Paid time off
Application question(s):
How many years of property management experience do you have?
How many years of accounts receivable experience do you have?
Work Location: In person
