Job Type:
Employee
Duration in Months (for fixed-term jobs):
24
Job Family:
Facilities Planning and Logistics
# of Open Positions:
1
Faculty/Service - Department:
Facility Management
Campus:
Roger Guindon Hall
Union Affiliation:
SSUO
Date Posted:
April 24, 2025
Applications must be received BEFORE:
May 05, 2025
Hours per week:
35
Salary Grade:
SSUO Grade 10
Salary Range:
$77,637.00 - $+8,070.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position Purpose:
The incumbent is responsible for capturing the complex scientific and health, safety, risk requirements for all assigned projects with the approved scope and applicable government codes, all within established project methodologies. They develop the expected scope from the faculty members and translate them into project action. Under general supervision, this position supports the Planners and Project Managers at Facilities in the delivery of the program. Collaborates with the direct supervisor to develop projects that reduce reactive tasks within the faculty, and to create future faculty plans.
Specific Accountabilities :
Project Initiation: Initiates projects with the development of an Initial Project Expectation document, which is a collection of the project sponsors’ requirements (instruments and installation with associated plumbing, electrical, HVAC, data, instrumentation needs). Consults with Faculty Health, Safety, and Risk Management to document the hazards and risks in the project including proposed equipment. Uses computer aided drafting software to document the architectural changes. Provides sufficient information to establish a rough order of magnitude estimate of the project. Informs and negotiates with project sponsors (usually professors) to manage costs by providing alternatives to make grants successful before application.
Project Monitoring: Monitors the delivery of assigned projects to completion and ensures project outcomes remain aligned with the original objectives, schedule, budget and quality. Works closely with the Project Management Team at Facilities to manage these requirements. Identifies project issues and risks during the project execution; and negotiates means to return a project back on track; decides when to escalate to direct supervisor for guidance or resolution. Attends project meetings, and coordinates construction activities with all affected laboratories (incl. shutdowns whose effect exceeds the construction area).
Project Support: Supports Planners and Project Managers by liaising with project sponsors to gather and/or edit information such as project expectations, specifications, and plans. Participates and provides support at different stages of projects by monitoring project progress, ensuring follow-up and communications are clear and efficient with all affected parties.
Compliance and Performance Management: Ensure handover is completed and project documentation is compliant with regulations and internal requirements. In collaboration with Facilities, monitors the performance of consultants, contractors, suppliers and vendors and ensure the terms of contracts are fulfilled.
Financial Management, Procurement and other: Ensure assigned projects are delivered as per the approved budget. Informs the direct supervisor when project timelines or budgets may be exceeded for completing projects. Perform other related duties as assigned by the direct supervisor. Inform the Facility Manager when additional funds are required to complete the project.
Faculty Infrastructure Support and Other Duties: Support the Facility Manager in areas of strategic alignment and operational efficiency ensuring smooth operations and implementation of daily activities and projects. Perform other related duties as required.. At times, manages the entire delivery of small projects (ex: office renovations) including but not limited to the planning, the design, the procurement, and the construction phase.
Knowledge, Experience, Competencies and Skills
Essential Qualifications:
Diploma or degree in a three- or four-year program in building or architectural technology, and strong knowledge base in building systems (HVAC, controls, service distribution, fume hoods, mechanical and electrical systems) and state-of-the-art practices in building design as integrated with complex scientific equipment in a research-intensive institution.
Five (5) years of relevant experience in the construction field. Experience in a research environment will be considered an asset.
Key Competencies:
Planning
Initiative
Client service orientation
Teamwork and cooperation
Other Skills and Competencies:
Demonstrated knowledge of construction methods, building systems and terminology;
Ability to read and understand construction drawings, blue prints, specifications, codes, standards, and contracts;
Knowledge of AutoCAD an asset
Knowledge of procurement processes, laws governing construction contracts and contracting;
Knowledge of laboratory environment including health and safety procedures and practices;
Leadership abilities in the delivery of projects;
Excellent client service/management, interpersonal, problem-solving, verbal and written communication skills;
Self-motivated, proactive and ability to multi-task;
Bilingualism (French and English) oral and written.
#LI-Hybrid
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-1+ as defined in Policy 12+ – Covid-1+ Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
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