Verified Job
Clerical - Administrative
Immunisation Team Assistant Flu programme
Clerical - Administrative
#58239
Remote / WFH
Kingston and Richmond NHS Foundation Trust
Job Description
What the role looks like:
Each day is different — and that’s part of what makes it rewarding. You might be:
Out on the road helping the team run school-based immunisation clinics — managing class lists, helping organise pupils, and keeping things on track.
Back in the office answering phone calls, texting appointment reminders, or chasing up consent forms.
Supporting the team with stock ordering and equipment checks.
Speaking to schools and parents to confirm clinic dates and share information.
Entering accurate data and keeping our admin systems up to date.
You’ll be the admin backbone of the service — keeping everything organised so the clinical team can focus on what they do best.
A bit about you:
You’re confident on the phone and happy talking to a range of people — from busy school staff to concerned parents.
You’re calm under pressure and can keep things moving in lively, sometimes noisy, environments (school halls can get loud!).
You’re a team player but can also work independently and manage your own tasks.
You’ve got basic IT skills and are comfortable learning new systems.
You’re flexible and happy to travel across your borough for school and clinic visits (you’ll usually be based in your local borough office when not out and about).
Working for our organisation
What we offer:
A supportive, friendly team who’ll make sure you feel part of things from day one.
Induction, on-the-job training and away days with other admin colleagues.
A meaningful role where you’ll see the difference you make every day — helping young people stay healthy and services run smoothly.
Term-time working with regular hours — perfect for those who like a predictable routine with some variety.
Detailed job description and main responsibilities
Please see the attached supporting document which contains more and person specification information about the role.
Person specification
Qualifications
Essential criteria
Good general education, educated to NVQ 2 level or equivalent
GCSE grade 4/C and above, or equivalent, in Maths and English
Desirable criteria
NVQ or BTEC health care qualification
Experience
Essential criteria
Previous experience of effective team working
Desirable criteria
Has previously worked with children and young people
Demonstrable experience of working with computerised data systems/electronics clinical records
Has previously worked in a health care setting
Skills /Abilities
Essential criteria
Able to demonstrate a commitment to the KRFT values (Compassionate, Inclusive, Collaborative, Inspiring)
IT skills, particularly Windows applications (Word, Excel and Outlook)
Numerate and literate, with good command of spoken and written Eng
Excellent interpersonal skills with the ability to communicate and interact with others effectively
Excellent time management, organisational and planning skills
Ability to work effectively in various multi-disciplinary/agency settings
Knowledge
Essential criteria
Ability and willingness to extend knowledge and learn new skills through place-based learning and training courses
Understanding of the principle of confidentiality and its application to ensure it is maintained at all times
Has an understanding of data security requirements
Desirable criteria
Knowledge of the childhood immunisation schedule
Personal Attributes
Essential criteria
Flexible, adaptable and ability to travel between location
Methodical and pays attention to detail
Your recruitment team
The NHS South West London Recruitment Hub is your dedicated recruitment team, here to support you at every stage of the process. If you have a query, please contact us:
E: krft.askrecruitment@nhs.net
Your application
Please ensure your supporting statement clearly reflects the job description and person specification, as shortlisting will be based on these criteria.
Please refer to the latest UKVI guidance and ensure you have the appropriate right to work before applying for this role.
Each day is different — and that’s part of what makes it rewarding. You might be:
Out on the road helping the team run school-based immunisation clinics — managing class lists, helping organise pupils, and keeping things on track.
Back in the office answering phone calls, texting appointment reminders, or chasing up consent forms.
Supporting the team with stock ordering and equipment checks.
Speaking to schools and parents to confirm clinic dates and share information.
Entering accurate data and keeping our admin systems up to date.
You’ll be the admin backbone of the service — keeping everything organised so the clinical team can focus on what they do best.
A bit about you:
You’re confident on the phone and happy talking to a range of people — from busy school staff to concerned parents.
You’re calm under pressure and can keep things moving in lively, sometimes noisy, environments (school halls can get loud!).
You’re a team player but can also work independently and manage your own tasks.
You’ve got basic IT skills and are comfortable learning new systems.
You’re flexible and happy to travel across your borough for school and clinic visits (you’ll usually be based in your local borough office when not out and about).
Working for our organisation
What we offer:
A supportive, friendly team who’ll make sure you feel part of things from day one.
Induction, on-the-job training and away days with other admin colleagues.
A meaningful role where you’ll see the difference you make every day — helping young people stay healthy and services run smoothly.
Term-time working with regular hours — perfect for those who like a predictable routine with some variety.
Detailed job description and main responsibilities
Please see the attached supporting document which contains more and person specification information about the role.
Person specification
Qualifications
Essential criteria
Good general education, educated to NVQ 2 level or equivalent
GCSE grade 4/C and above, or equivalent, in Maths and English
Desirable criteria
NVQ or BTEC health care qualification
Experience
Essential criteria
Previous experience of effective team working
Desirable criteria
Has previously worked with children and young people
Demonstrable experience of working with computerised data systems/electronics clinical records
Has previously worked in a health care setting
Skills /Abilities
Essential criteria
Able to demonstrate a commitment to the KRFT values (Compassionate, Inclusive, Collaborative, Inspiring)
IT skills, particularly Windows applications (Word, Excel and Outlook)
Numerate and literate, with good command of spoken and written Eng
Excellent interpersonal skills with the ability to communicate and interact with others effectively
Excellent time management, organisational and planning skills
Ability to work effectively in various multi-disciplinary/agency settings
Knowledge
Essential criteria
Ability and willingness to extend knowledge and learn new skills through place-based learning and training courses
Understanding of the principle of confidentiality and its application to ensure it is maintained at all times
Has an understanding of data security requirements
Desirable criteria
Knowledge of the childhood immunisation schedule
Personal Attributes
Essential criteria
Flexible, adaptable and ability to travel between location
Methodical and pays attention to detail
Your recruitment team
The NHS South West London Recruitment Hub is your dedicated recruitment team, here to support you at every stage of the process. If you have a query, please contact us:
E: krft.askrecruitment@nhs.net
Your application
Please ensure your supporting statement clearly reflects the job description and person specification, as shortlisting will be based on these criteria.
Please refer to the latest UKVI guidance and ensure you have the appropriate right to work before applying for this role.
