Graduate Admissions Assistant

Union/Affiliation:
C.U.P.E. Local 3338
Pay range:
$2,017.5+ to $2,283.+6 bi-weekly
SFU Department Descr:
Faculty of Graduate Studies
Position Grade:
7
# of openings:
1
Biweekly Hours:
70
Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Faculty of Graduate Studies directs the administration of more than 140 graduate programs across all three campuses and eight faculties. Our office supports the vision and leadership of the university through the Dean and Vice-Provost's role as well as through oversight and guidance of graduate admissions, adherence and equitable compliance to graduate policies, and administrative direction and training for procedures and systems. We also collaboratively facilitate support for graduate students, faculty members and graduate programs with individual and systemic issues and foster graduate student engagement and professional development activities.

About the Role

Responsible for performing complex and specialized clerical functions related to creating and maintaining accurate graduate admissions. The Graduate Admission Assistant act as an expert and resource person for inquiries from applicants, students, staff and faculty on applications, admissions, fee assessment, deadlines, and related university policies and procedures. Consults with Manager Graduate Admissions on reporting, tracking and escalates inquiries as needed for further review. Reviews and processes a variety of forms and documents while checking for correct application of procedure and accuracy. The Assistant also provides guidance to graduate program assistants at the University on matters related to graduate admission and registration. Exceptions to policy the Assistant will escalate and converse with the Manager on how best to approach and track exceptions.

An ideal candidate for this position should have a thorough knowledge of how the data elements that make up the student record are related to one another. Uses detailed knowledge of university policies and procedures to answer inquiries on registration, academic programs, admission, re-admission, transfer credits, and freedom of information and protection of privacy. Provides guidance to graduate staff or students on the application of the above policies and procedures; shows ability to contribute to a collaborative team. Knowledge of Slate and SIMS would be a great asset.

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