Verified Job
Real Estate
Front End Support | Real Estate Office
Real Estate
#781672
Remote / WFH
Real Estate Brokerage
Job Description
Overview
We are seeking an experienced, energetic, and highly organized Full-Time Receptionist / Office Administrator to join our growing Midtown Toronto real estate office. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys supporting a successful team of REALTORS®, and wants to contribute to the continued growth of a modern, forward-thinking brokerage.
We're looking for someone who doesn't simply manage the front desk—they become an integral part of the office, helping improve systems, support agents, and elevate the client experience.
Required Qualifications
• Minimum 5+ years of experience working in a busy real estate brokerage or real estate office.
• Exceptional verbal and written communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Professional, friendly, and service-oriented attitude.
• Self-motivated with excellent problem-solving abilities and the confidence to recommend improvements to office processes.
• A collaborative team player who enjoys helping others succeed.
• Comfortable learning, implementing, and leveraging AI tools to improve office productivity and efficiency.
Technical Skills & Experience
The ideal candidate will be proficient with:
• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• CRM systems
• Supra
• BrokerBay
• Lone Wolf
• SkySlope
• WebForms
• Website content management and updates
• Marketing support and distribution
• Document and template management
• AI-powered productivity tools (such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms)
• Online office systems and digital workflows
Responsibilities
• Provide exceptional front desk reception and customer service.
• Support agents with day-to-day administrative needs throughout the real estate transaction process.
• Coordinate and manage office operations and workflows.
• Maintain and update transaction templates, forms, and office documents.
• Assist with CRM management and marketing distribution.
• Update and maintain website content.
• Coordinate office meetings, training sessions, and special events.
• Maintain organized digital and physical filing systems.
• Research, implement, and optimize AI tools and automation systems that improve office operations, enhance agent productivity, and streamline administrative workflows.
• Identify opportunities to improve office procedures, technology, and operational efficiency through innovative solutions.
• Collaborate closely with management and agents to create efficient, scalable systems that support the brokerage's continued growth.
Who You Are
You are someone who enjoys being the hub of a busy office. You take pride in staying organized, finding solutions, and making everyone around you more successful. You embrace new technology, enjoy finding better ways to work, and are excited about integrating AI and automation into everyday office operations. You're proactive, adaptable, tech-savvy, and excited by the opportunity to grow alongside a brokerage that embraces innovation and modern real estate practices.
If you're looking for more than just a receptionist role—and want to become a valued member of a growing team where your ideas and contributions matter—we'd love to hear from you.
Join us and help shape the future of a modern, technology-driven real estate brokerage.
Pay: $40,000.00-$80,000.00 per year
Benefits:
• Company events
• On-site parking
Work Location: In person
We are seeking an experienced, energetic, and highly organized Full-Time Receptionist / Office Administrator to join our growing Midtown Toronto real estate office. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys supporting a successful team of REALTORS®, and wants to contribute to the continued growth of a modern, forward-thinking brokerage.
We're looking for someone who doesn't simply manage the front desk—they become an integral part of the office, helping improve systems, support agents, and elevate the client experience.
Required Qualifications
• Minimum 5+ years of experience working in a busy real estate brokerage or real estate office.
• Exceptional verbal and written communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Professional, friendly, and service-oriented attitude.
• Self-motivated with excellent problem-solving abilities and the confidence to recommend improvements to office processes.
• A collaborative team player who enjoys helping others succeed.
• Comfortable learning, implementing, and leveraging AI tools to improve office productivity and efficiency.
Technical Skills & Experience
The ideal candidate will be proficient with:
• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• CRM systems
• Supra
• BrokerBay
• Lone Wolf
• SkySlope
• WebForms
• Website content management and updates
• Marketing support and distribution
• Document and template management
• AI-powered productivity tools (such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms)
• Online office systems and digital workflows
Responsibilities
• Provide exceptional front desk reception and customer service.
• Support agents with day-to-day administrative needs throughout the real estate transaction process.
• Coordinate and manage office operations and workflows.
• Maintain and update transaction templates, forms, and office documents.
• Assist with CRM management and marketing distribution.
• Update and maintain website content.
• Coordinate office meetings, training sessions, and special events.
• Maintain organized digital and physical filing systems.
• Research, implement, and optimize AI tools and automation systems that improve office operations, enhance agent productivity, and streamline administrative workflows.
• Identify opportunities to improve office procedures, technology, and operational efficiency through innovative solutions.
• Collaborate closely with management and agents to create efficient, scalable systems that support the brokerage's continued growth.
Who You Are
You are someone who enjoys being the hub of a busy office. You take pride in staying organized, finding solutions, and making everyone around you more successful. You embrace new technology, enjoy finding better ways to work, and are excited about integrating AI and automation into everyday office operations. You're proactive, adaptable, tech-savvy, and excited by the opportunity to grow alongside a brokerage that embraces innovation and modern real estate practices.
If you're looking for more than just a receptionist role—and want to become a valued member of a growing team where your ideas and contributions matter—we'd love to hear from you.
Join us and help shape the future of a modern, technology-driven real estate brokerage.
Pay: $40,000.00-$80,000.00 per year
Benefits:
• Company events
• On-site parking
Work Location: In person
