Verified Job
Accounting - Finance
Finance Administrative Coordinator
Accounting - Finance
#714732
Remote / WFH
Chinook Sexual Assault Centre
Job Description
Job Summary
The Finance and Administration Coordinator oversees day-to-day financial operations, ensuring accuracy, transparency, and compliance with charitable standards. Balancing hands-on bookkeeping with strategic reporting, this role is essential to the financial health and operational success of the charity.
Payroll & Benefits Administration
Process mid-month and end of month payroll accurately and on time, ensuring compliance with local, provincial, and federal tax legislation.
Manage employee benefits enrollment, changes, and terminations.
Track and reconcile payroll-related deductions, remittances, and vacation accruals.
Act as the primary point of contact for staff inquiries regarding payroll, benefits, and expense reimbursements.
Accounts Payable (Payables)
Manage the full cycle of accounts payable, including coding, verifying, and processing invoices.
Prepare payments (cheques, electronic funds transfers) and ensure timely disbursements.
Maintain vendor files and reconcile vendor statements.
Process and track employee expense claims and corporate credit cards.
Budget Preparation
Lead the annual budgeting process in collaboration with the CEO and program leads.
Monitor monthly and quarterly budget-to-actual reports, highlighting variances and providing forecasting insights.
Provide necessary data to support restricted fund and grant allocations.
Reporting to Funders
Compile and prepare accurate, detailed financial reports for grantors, foundations, and government funding agencies.
Ensure all expenditures comply with specific funder restrictions and grant guidelines.
Assist in the preparation of GST reports and the annual financial audit.
Administration
· Supports Administration/Client Care Specialist role by covering reception in times of vacation/illness.
· Ensures up to date inventory of assets and products.
· Maintains supplies, addresses procurement needs and orders supplies when necessary.
Pay: $25.00-$29.00 per hour
Benefits:
Casual dress
Dental care
Extended health care
Flexible schedule
Life insurance
Paid time off
Vision care
Application question(s):
Software Proficiency QuickBooks, Excel
Education:
Bachelor's Degree (preferred)
Experience:
Finance: 2 years (preferred)
Work Location: In person
The Finance and Administration Coordinator oversees day-to-day financial operations, ensuring accuracy, transparency, and compliance with charitable standards. Balancing hands-on bookkeeping with strategic reporting, this role is essential to the financial health and operational success of the charity.
Payroll & Benefits Administration
Process mid-month and end of month payroll accurately and on time, ensuring compliance with local, provincial, and federal tax legislation.
Manage employee benefits enrollment, changes, and terminations.
Track and reconcile payroll-related deductions, remittances, and vacation accruals.
Act as the primary point of contact for staff inquiries regarding payroll, benefits, and expense reimbursements.
Accounts Payable (Payables)
Manage the full cycle of accounts payable, including coding, verifying, and processing invoices.
Prepare payments (cheques, electronic funds transfers) and ensure timely disbursements.
Maintain vendor files and reconcile vendor statements.
Process and track employee expense claims and corporate credit cards.
Budget Preparation
Lead the annual budgeting process in collaboration with the CEO and program leads.
Monitor monthly and quarterly budget-to-actual reports, highlighting variances and providing forecasting insights.
Provide necessary data to support restricted fund and grant allocations.
Reporting to Funders
Compile and prepare accurate, detailed financial reports for grantors, foundations, and government funding agencies.
Ensure all expenditures comply with specific funder restrictions and grant guidelines.
Assist in the preparation of GST reports and the annual financial audit.
Administration
· Supports Administration/Client Care Specialist role by covering reception in times of vacation/illness.
· Ensures up to date inventory of assets and products.
· Maintains supplies, addresses procurement needs and orders supplies when necessary.
Pay: $25.00-$29.00 per hour
Benefits:
Casual dress
Dental care
Extended health care
Flexible schedule
Life insurance
Paid time off
Vision care
Application question(s):
Software Proficiency QuickBooks, Excel
Education:
Bachelor's Degree (preferred)
Experience:
Finance: 2 years (preferred)
Work Location: In person
