Executive Assistant/Project Coordinator

Full job description
About Us:

RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.

Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored mobility solutions that address each community’s unique environmental, social, and economic challenges.

We build, deliver and commit for the best of public transport - every day, everywhere, for everybody - to make it the natural choice for cities and passengers.

As a contractor to the Australian Federal and NSW governments, Parklife Metro is leading a transformative metro project connecting St Marys to Bradfield, linking with the new Western Sydney Airport.

The Parklife Metro (PLM) consortium made up of Plenary, RATP Dev, Siemens, and Webuild is delivering the Stations, Systems, Trains and Operations Maintenance (SSTOM) package of works for the Sydney Metro-Western Sydney Airport (SM-WSA) project.

RDWSA will proudly operate and maintain 6 new stations, 12 metro trains, core rail systems, and a state-of-the-art stabling and maintenance facility at Orchard Hills on the Western Sydney Airport metro line for 15 years after the line has become operational.

About the Role:

This role will support our Project Director and the Senior Leadership Team (Steerco) to assist with the delivery of the Parklife Metro. Your day-to-day responsibilities may include:

Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
Supporting project coordination and maintaining accurate documentation using SharePoint
Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
Drafting memos by gathering key information from stakeholders and accurately summarising key points
Managing the flow of information by responding to emails, phone calls, and inquiries on behalf of the Project Director
Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
Coordinating project events, such as meetings, workshops, and community engagement activities
Managing and processing expense claims
Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters.

About You:

We are looking for a highly motivated and organised professional with experience supporting at executive level on major infrastructure projects. To succeed in this role, you will have:

Demonstrated experience providing executive-level support as either an Executive Assistant or, as a Project Coordinator
Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
Exceptional organisational skills and the ability to manage multiple priorities
The ability to work autonomously and think critically
A proactive approach to supporting the Project Director and broader project team
A proactive approach to problem-solving
Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
Availability to commit to the project’s expected three-year duration. Read more