Verified Job
Event Management
Executive Assistant to CEO
Event Management
#781892
Remote / WFH
Access Signs Inc
Job Description
About Us
Access Group is a growing commercial signage fabrication and installation company headquartered in Boucherville, QC, and scaling fast across Canada and the US. We've been designing and manufacturing signs since 1987, and we run our business on EOS (Entrepreneurial Operating System) — clear priorities, weekly rhythms, and no wasted motion. We're looking for an Executive Assistant who wants to operate at that same level.
About the Role
You'll be the right hand to our CEO, managing his calendar, inbox, travel, and the flow of information between him and the leadership team. This isn't a scheduling-only role — you'll be trusted with confidential financial and strategic information, expected to make judgment calls on what needs his attention versus what you can resolve yourself, and given real ownership over how his week runs.
This role follows a structured playbook from day one, so you'll never be guessing what "good" looks like — but you'll also have room to bring your own systems and judgment as you grow into it.
What You'll Do
Manage and protect the CEO's calendar across two email/collaboration accounts, keeping it accurate, conflict-free, and built with enough context that he's never caught off guard
Process his inbox daily, responding directly where appropriate and flagging only what truly needs his attention
Coordinate and prep materials for recurring leadership meetings (weekly leadership meeting, weekly sales meeting) and 1:1s
Book and manage all travel — flights, hotels, ground transport — with the lead time to get the best pricing and zero day-of surprises
Track high-level project and initiative status well enough to brief the President before he needs to ask
Support financial monitoring — flagging approvals, tracking expenses, and liaising with the Finance Director on anything in his queue
Handle purchasing, gifting, and vendor/event correspondence on the President's behalf using approved templates and judgment
Manage confidential information — compensation, growth planning, HR matters — with strict discretion
Act as a liaison between the President and department leads without becoming a bottleneck
Coordinate personal and family scheduling (kids' activities, travel, personal commitments) alongside business commitments
What We're Looking For
3+ years of experience as an Executive Assistant, senior Administrative Assistant, or similar role supporting a senior executive or business owner
Fluent in English and French (spoken and written) — this role interfaces with both anglophone and francophone stakeholders daily
Highly organized with excellent judgment — you know the difference between "handle it yourself" and "this needs him"
Comfortable with Microsoft 365 (Outlook, Teams, SharePoint) and project management tools (e.g., Monday.com); QuickBooks Online exposure a plus
Discreet and trustworthy with sensitive financial and strategic information
Calm and clear under a fast pace — priorities shift, and you adjust without losing the thread
A proactive communicator who closes the loop without being chased
Pay: $45,000.00-$65,000.00 per year
Benefits:
On-site parking
RRSP match
Work Location: In person
Access Group is a growing commercial signage fabrication and installation company headquartered in Boucherville, QC, and scaling fast across Canada and the US. We've been designing and manufacturing signs since 1987, and we run our business on EOS (Entrepreneurial Operating System) — clear priorities, weekly rhythms, and no wasted motion. We're looking for an Executive Assistant who wants to operate at that same level.
About the Role
You'll be the right hand to our CEO, managing his calendar, inbox, travel, and the flow of information between him and the leadership team. This isn't a scheduling-only role — you'll be trusted with confidential financial and strategic information, expected to make judgment calls on what needs his attention versus what you can resolve yourself, and given real ownership over how his week runs.
This role follows a structured playbook from day one, so you'll never be guessing what "good" looks like — but you'll also have room to bring your own systems and judgment as you grow into it.
What You'll Do
Manage and protect the CEO's calendar across two email/collaboration accounts, keeping it accurate, conflict-free, and built with enough context that he's never caught off guard
Process his inbox daily, responding directly where appropriate and flagging only what truly needs his attention
Coordinate and prep materials for recurring leadership meetings (weekly leadership meeting, weekly sales meeting) and 1:1s
Book and manage all travel — flights, hotels, ground transport — with the lead time to get the best pricing and zero day-of surprises
Track high-level project and initiative status well enough to brief the President before he needs to ask
Support financial monitoring — flagging approvals, tracking expenses, and liaising with the Finance Director on anything in his queue
Handle purchasing, gifting, and vendor/event correspondence on the President's behalf using approved templates and judgment
Manage confidential information — compensation, growth planning, HR matters — with strict discretion
Act as a liaison between the President and department leads without becoming a bottleneck
Coordinate personal and family scheduling (kids' activities, travel, personal commitments) alongside business commitments
What We're Looking For
3+ years of experience as an Executive Assistant, senior Administrative Assistant, or similar role supporting a senior executive or business owner
Fluent in English and French (spoken and written) — this role interfaces with both anglophone and francophone stakeholders daily
Highly organized with excellent judgment — you know the difference between "handle it yourself" and "this needs him"
Comfortable with Microsoft 365 (Outlook, Teams, SharePoint) and project management tools (e.g., Monday.com); QuickBooks Online exposure a plus
Discreet and trustworthy with sensitive financial and strategic information
Calm and clear under a fast pace — priorities shift, and you adjust without losing the thread
A proactive communicator who closes the loop without being chased
Pay: $45,000.00-$65,000.00 per year
Benefits:
On-site parking
RRSP match
Work Location: In person
