Executive and Administration Coordinator

Full job description
Overview
Work type: Full time

Salary: $+7,+55 - $111,142

Grade: VPSG4

Occupation: Administration/Secretarial

Location: CBD

Reference: VG/50+4++26AB

The Executive and Administration Coordinator (EAC) provides high level executive support to the Chief Executive Officer (CEO) and plays a key role in ensuring the efficient, effective and collaborative operations of the CEO's office. The EAC provides diary management support to the CEO, liaises closely with senior executives, external stakeholders and key employees within the Resources Victoria and the broader department, and works to ensure administrative support functions within the Group are delivered to a consistently high standard.

Specialist/Technical Expertise/Qualifications

Demonstrated experience in providing administrative support to executives in a fast-paced, high-pressure environment with the ability to meet timelines and deliver consistently high-quality work.
Well-developed planning and organising skills including the ability to identify processes, tasks and resources required to achieve a goal; reviewing and adjusting as required; developing and implementing systems and procedures to guide work and track progress; recognising barriers and finding effective ways to deal with them.
Exceptional communication skills, both written and verbal, through the development of succinct and clear briefings and documents (e.g. emails, reports, meeting papers, minutes and papers) and well-developed attention to detail including experience in proof-reading/editing documents.
Well-developed research and conceptual skills with a proven ability to gather data and quickly assimilate new concepts and information, deliver authoritative advice, and assist the Office of the CEO to anticipate and resolve issues.
Knowledge and experience in providing high level administrative support to an Executive in the Victorian Public Sector would be advantageous.
Knowledge and experience in using government systems including MACS, SharePoint, Oracle Cloud, and Content Manager is desired.
This is an ongoing position. The work location for this position is 8 Nicholson Street, Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at midnight on Wednesday, 18th June 2025.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.

be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.


Applications close Wednesday 18 June 2025 at 11.5+PM

Posted 04 June 2025
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