Assistant Treasurer

Full job description
Springfield Local School District
Job Description: Assistant Treasurer

Position Title: Assistant Treasurer
Reports To: Treasurer

Contract Length: 260 Days (12-month)
Compensation: As determined by the Board of Education, based on experience and education


Position Summary
The Assistant Treasurer serves a critical role in supporting the financial operations of Springfield Local School District. This position works closely with the Treasurer and fiscal team to ensure the efficient, accurate, and confidential management of all financial functions, including payroll, budgeting, financial reporting, and state and federal grant coordination. Success in this role requires strong attention to detail, the ability to multitask, and a collaborative mindset to navigate a fast-paced environment while upholding the highest standards of professionalism and compliance.


Qualifications
The successful candidate must meet the following minimum requirements. Additional qualifications may be considered by the Board.
Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree preferred

Three or more years of experience in school finance, payroll, or accounting
Proficiency in Microsoft Excel, Word, and financial software; familiarity with USAS/USPS systems preferred
Ability to handle confidential data and situations with professionalism
Strong communication and interpersonal skills
Demonstrated ability to prioritize tasks, meet deadlines, and multitask effectively
Valid Ohio School Treasurer’s License or ability to obtain license is preferred


Collaboration Office Support
Promotes a team-first environment and ensures continuity of operations within the Treasurer’s Office.
Coordinate with administrators, department heads, and staff on fiscal matters

Step in to support other fiscal staff during absences
Serve as acting Treasurer if assigned during Treasurer’s absence
Provide responsive and courteous service to staff, vendors, and community partners

Accounts Payable Fiscal Operations
Supports the management of day-to-day financial transactions and vendor processing.
Process and code requisitions and purchase orders

Place orders and communicate with vendors as necessary to ensure timely delivery of items.
Invoice and process vendor payments as needed.
Maintain accurate vendor files, including W-9s and 1099 processing
Review invoices for accuracy and appropriate documentation
Record and reconcile receipts and deposits.
File financial reports and returns (ex: 8038 fuel tax refund)
Post journal entries and monitor account balances to prevent over-expenditures

Budgeting Reporting
Assists in the preparation and maintenance of financial documentation and compliance reporting.
Assist in developing and reconciling annual appropriations and budgets

Prepare monthly and year-end financial reports
Collaborate with grant administrators to budget, monitor, and report on grant expenditures
Assist with financial statement preparation, and audits
Maintain a current chart of accounts and support required financial compliance filings

Payroll Support
Collaborates with the payroll clerk and benefits coordinator to ensure timely and accurate payroll processing in accordance with federal, state, and contractual requirements. Supports the coordination of employee contracts, benefit deductions, and related payroll documentation to maintain compliance and efficiency across all payroll operations.

Professional Expectations
Maintains high standards of professionalism, confidentiality, and continuous improvement.
Uphold confidentiality and integrity in all matters

Demonstrate initiative and the ability to adapt in a dynamic work environment
Maintain regular and prompt attendance
Participate in required trainings and professional development
Collaborate respectfully with all members of the school community
Respond constructively to feedback and guidance from supervisors
Other duties as necessary


Working Conditions
This position operates in a standard office environment but may require limited physical activity.
Frequent use of computers and office equipment

Occasional lifting of boxes or supplies (up to 25 lbs)
May require travel between district buildings or to external meetings
Extended hours may be necessary during financial reporting periods
Must be able to meet strict deadlines while managing multiple tasks Read more