Verified Job
Recruiter / HR / Admin
Administrative & Operations Coordinator
Recruiter / HR / Admin
#37504
Remote / WFH
Coldwell Banker Neumann Real Estate Brokerage
Job Description
Administrative & Operations Coordinator (Part-Time)
We are seeking a highly organized, proactive and detail-oriented Administrative & Operations Coordinator to join our team.
This role is ideal for someone who takes initiative, enjoys finding ways to make things run more efficiently and naturally looks for opportunities to improve processes and stay one step ahead. With a diverse range of responsibilities spanning administrative support, financial coordination, property-related administration and operations, this position is well suited to someone who enjoys variety and thrives in a dynamic environment.
Key Responsibilities
Financial Administration
Manage deposits, bill payments and financial record keeping
Maintain organized bookkeeping records and supporting documentation
Assist with account reconciliations and financial reporting
Prepare monthly operational and financial reports
Liaise with external accounting and bookkeeping professionals as needed
Property Support
Coordinate rental property advertising and listing updates
Respond to rental inquiries and coordinate showings
Prepare and maintain lease documentation
Prepare and track rent increase notices
Coordinate maintenance requests and vendor scheduling
Track recurring maintenance requirements and service schedules
Conduct occasional property visits as required
Monitor market activity and assist with real-estate related research
Operations & Administrative Support
Monitor communications and prioritize items requiring attention
Draft responses and independently resolve routine matters
Maintain calendars, schedules and recurring service requirements
Track action items, deadlines and outstanding tasks
Maintain organized digital and physical records
What We're Looking For
The ideal candidate is highly organized, trustworthy and comfortable working independently. They take ownership, anticipate needs, solve problems proactively and enjoy finding ways to improve efficiency. A high level of professionalism and confidentiality is essential.
Qualifications
Previous experience in administration, operations, bookkeeping, property management or a related field
Strong organizational and time-management skills
Excellent written and verbal communication skills
Comfortable working with financial information and bookkeeping processes
Strong technology skills and ability to learn new systems
Ability to manage multiple priorities with minimal supervision
Valid driver's licence and reliable transportation
Job Type: Part-Time
Expected Hours: Approximately 15–30 hours per week
Compensation: Based on experience
Pay: From $20.00 per hour
Work Location: Hybrid remote in Guelph, ON N1G 1Y7
We are seeking a highly organized, proactive and detail-oriented Administrative & Operations Coordinator to join our team.
This role is ideal for someone who takes initiative, enjoys finding ways to make things run more efficiently and naturally looks for opportunities to improve processes and stay one step ahead. With a diverse range of responsibilities spanning administrative support, financial coordination, property-related administration and operations, this position is well suited to someone who enjoys variety and thrives in a dynamic environment.
Key Responsibilities
Financial Administration
Manage deposits, bill payments and financial record keeping
Maintain organized bookkeeping records and supporting documentation
Assist with account reconciliations and financial reporting
Prepare monthly operational and financial reports
Liaise with external accounting and bookkeeping professionals as needed
Property Support
Coordinate rental property advertising and listing updates
Respond to rental inquiries and coordinate showings
Prepare and maintain lease documentation
Prepare and track rent increase notices
Coordinate maintenance requests and vendor scheduling
Track recurring maintenance requirements and service schedules
Conduct occasional property visits as required
Monitor market activity and assist with real-estate related research
Operations & Administrative Support
Monitor communications and prioritize items requiring attention
Draft responses and independently resolve routine matters
Maintain calendars, schedules and recurring service requirements
Track action items, deadlines and outstanding tasks
Maintain organized digital and physical records
What We're Looking For
The ideal candidate is highly organized, trustworthy and comfortable working independently. They take ownership, anticipate needs, solve problems proactively and enjoy finding ways to improve efficiency. A high level of professionalism and confidentiality is essential.
Qualifications
Previous experience in administration, operations, bookkeeping, property management or a related field
Strong organizational and time-management skills
Excellent written and verbal communication skills
Comfortable working with financial information and bookkeeping processes
Strong technology skills and ability to learn new systems
Ability to manage multiple priorities with minimal supervision
Valid driver's licence and reliable transportation
Job Type: Part-Time
Expected Hours: Approximately 15–30 hours per week
Compensation: Based on experience
Pay: From $20.00 per hour
Work Location: Hybrid remote in Guelph, ON N1G 1Y7
