Verified Job
Clerical - Administrative
Administrative Assistant
Clerical - Administrative
#39
Remote / WFH
EBS Facility Services LLC
Job Description
Full job description
About Us
EBS Facility Services LLC is a remediation and facility services company specializing in emergency response and restoration, including water damage, mold remediation, and fire restoration. We support commercial clients with rapid response and coordinated project execution, requiring strong communication between field teams, vendors, and clients.
Job Title: Administrative Assistant
Company: EBS Facility Services LLC
Location: Presently Lyndhurst; Expected to move to larger facility in Fairfield area by June 2026
Employment Type: Full-Time
Position Overview:
We are seeking a Bilingual Administrative Assistant to support daily operations in a fast-paced remediation and emergency services environment. This role focuses on scheduling, purchasing, and coordination across multiple active restoration projects.
Key Responsibilities:
- Coordinate scheduling of field technicians, crews, and service calls
- Assist with dispatch and job intake for emergency response work
- Manage purchasing of materials, equipment, and vendor services
- Track job progress, documentation, and compliance requirements
- Support preparation of job documentation, estimates, and reports
- Communicate with project managers, field crews, vendors, and clients
- Translate job-related communication between English and Spanish
- Maintain organized job records, including reports and compliance documents
- Assist with timesheet collection and internal coordination
Qualifications:
- Fluent in English and Spanish (required)
- Experience in restoration, remediation, construction, or similar service industries preferred
- Familiarity with water, mold, or fire restoration workflows is a plus
- Experience scheduling field teams or coordinating service operations
- Strong organizational and communication skills
- Ability to manage multiple active jobs in a fast-paced environment
Compensation:
- Hourly Rate: $22.00 – $25.00 per hour (based on experience)
- Position is structured as hourly.
- Overtime, emergency, and holiday hours may be required and will be compensated for at a higher rate.
Pay: $22.00 - $25.00 per hour
About Us
EBS Facility Services LLC is a remediation and facility services company specializing in emergency response and restoration, including water damage, mold remediation, and fire restoration. We support commercial clients with rapid response and coordinated project execution, requiring strong communication between field teams, vendors, and clients.
Job Title: Administrative Assistant
Company: EBS Facility Services LLC
Location: Presently Lyndhurst; Expected to move to larger facility in Fairfield area by June 2026
Employment Type: Full-Time
Position Overview:
We are seeking a Bilingual Administrative Assistant to support daily operations in a fast-paced remediation and emergency services environment. This role focuses on scheduling, purchasing, and coordination across multiple active restoration projects.
Key Responsibilities:
- Coordinate scheduling of field technicians, crews, and service calls
- Assist with dispatch and job intake for emergency response work
- Manage purchasing of materials, equipment, and vendor services
- Track job progress, documentation, and compliance requirements
- Support preparation of job documentation, estimates, and reports
- Communicate with project managers, field crews, vendors, and clients
- Translate job-related communication between English and Spanish
- Maintain organized job records, including reports and compliance documents
- Assist with timesheet collection and internal coordination
Qualifications:
- Fluent in English and Spanish (required)
- Experience in restoration, remediation, construction, or similar service industries preferred
- Familiarity with water, mold, or fire restoration workflows is a plus
- Experience scheduling field teams or coordinating service operations
- Strong organizational and communication skills
- Ability to manage multiple active jobs in a fast-paced environment
Compensation:
- Hourly Rate: $22.00 – $25.00 per hour (based on experience)
- Position is structured as hourly.
- Overtime, emergency, and holiday hours may be required and will be compensated for at a higher rate.
Pay: $22.00 - $25.00 per hour
