Administration Officer - Project Services

Employment Status: Permanent, full time
Days Hours of Work: Monday - Friday totalling 38 hours per week
Competitive Salary: Band 4 - $74,980 - $80,502 p.a (dependent on experience) + 12% superannuation
Location: Corporate Centre in Sandringham, with the flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

As a valued member of the Project Services team, you will provide timely, responsive and professional administrative assistance to the Manager Project Services and the broader Project Services Department.

You will be responsible for:

Excellent computer skills with the ability to operate various systems
Good planning and organising skills
Good written and verbal communication skills
A customer focused approach with the ability to interact with a variety of people
Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

High ability for multitasking in a fast-paced environment
Sector Leading communication and customer service skills, both written and verbal
Proficient in Microsoft Word, Excel, Notes, Outlook, Powerpoint, ProMapp, MS Project (TRIM, PPM, CAMMsstratergy, Nimblex and Authority will be considered favourably)
Autonomous administration management including data input and contract management
Mandatory pre-employment requirements:

Be willing to undergo and complete a satisfactory criminal history check
Provide or obtain an employment-based Working with Children check
What we can offer you in return:

A work life/balance through flexible and hybrid working arrangements
Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year
Dedicated Staff Wellbeing programs, events and gym membership discounts
Learning and development opportunities so our people can grow and thrive
A Parkland surrounded office that is only short 500m stroll to the beach
Free onsite staff parking plus hybrid vehicles that employees can book for work related travel
If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

To discover more about the role and responsibilities review the Position Description
Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role
Click Apply to submit your application
If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager
Applications close: Tuesday 12 August, 11:55pm

If you would like to learn more about this opportunity or have any questions, please contact James Roscoe, Manager Project Services on 03 9599 4419 or via email jroscoe@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity. Read more