Verified Job
Clerical - Administrative
Administration Assistant NSW
Clerical - Administrative
#807078
Remote / WFH
RSM LTD.
Job Description
At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.
RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.
Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values – integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.
Who we are:
RSM Australia is a member of RSM, the world’s 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.
About the role:
The admin assistant role is to support two Leaders and their respective team members within the Risk Advisory Services (RAS) division in Sydney. The sole role and responsibility is to ensure the team carry out their client and firm responsibilities in a timely manner. Often there are competing deadlines, therefore prioritisation is key.
This role requires someone who is mature, organised and able to work in a fast-paced and dynamic environment, working independently and part of a wider team.
Key Responsibilities
General administration
Formatting of all client-related correspondence and reporting (adhering to National standards);
General data entry / client record management;
Maintaining CRM systems for clients and contacts;
Maintenance of client files;
Ensure team follows RSM’s internal processes, policies and procedures;
Generate weekly and monthly reporting;
Collating information for tenders/proposals, managing process and ensuring timely submission;
Providing ad hoc administrative support;
Organise occasional travel;
Completing timesheets for Partners;
Ad hoc support for client events and training conferences; and
Processing expenses.
Managing inboxes and calendars
Coordinating meetings and general calendar management for three leaders;
Maintaining correspondence on behalf of partners; and
Documenting and managing deadlines.
Monthly invoicing
Preparing invoices for managers, prior to Partner approval;
Enter data in an accurate and timely manner;
Finalise invoice and issue to client (acting as accounts receivable); and
Following up debtors/client payments.
About you:
Education Requirements
Preferable:
Completion of TAFE or Business College administration course
Demonstrated Experience & Attributes
Essential:
3 years in a similar role. Professional practice experience (i.e. Accountants, Lawyers) is preferred
Experience of CRM software
Ability to work in fast paced environments and balancing competing priorities
Strong Communication Skills
Strong attention to detail
A self-starter with confidence in their ability to get the job done
Ability to work autonomously and as part of a team
Intermediate / Advance with Microsoft Office packages
Life at RSM:
RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are!
Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.
How to apply:
Please click on the “apply” button and complete our online application form.
Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.
RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.
Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values – integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.
Who we are:
RSM Australia is a member of RSM, the world’s 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.
About the role:
The admin assistant role is to support two Leaders and their respective team members within the Risk Advisory Services (RAS) division in Sydney. The sole role and responsibility is to ensure the team carry out their client and firm responsibilities in a timely manner. Often there are competing deadlines, therefore prioritisation is key.
This role requires someone who is mature, organised and able to work in a fast-paced and dynamic environment, working independently and part of a wider team.
Key Responsibilities
General administration
Formatting of all client-related correspondence and reporting (adhering to National standards);
General data entry / client record management;
Maintaining CRM systems for clients and contacts;
Maintenance of client files;
Ensure team follows RSM’s internal processes, policies and procedures;
Generate weekly and monthly reporting;
Collating information for tenders/proposals, managing process and ensuring timely submission;
Providing ad hoc administrative support;
Organise occasional travel;
Completing timesheets for Partners;
Ad hoc support for client events and training conferences; and
Processing expenses.
Managing inboxes and calendars
Coordinating meetings and general calendar management for three leaders;
Maintaining correspondence on behalf of partners; and
Documenting and managing deadlines.
Monthly invoicing
Preparing invoices for managers, prior to Partner approval;
Enter data in an accurate and timely manner;
Finalise invoice and issue to client (acting as accounts receivable); and
Following up debtors/client payments.
About you:
Education Requirements
Preferable:
Completion of TAFE or Business College administration course
Demonstrated Experience & Attributes
Essential:
3 years in a similar role. Professional practice experience (i.e. Accountants, Lawyers) is preferred
Experience of CRM software
Ability to work in fast paced environments and balancing competing priorities
Strong Communication Skills
Strong attention to detail
A self-starter with confidence in their ability to get the job done
Ability to work autonomously and as part of a team
Intermediate / Advance with Microsoft Office packages
Life at RSM:
RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are!
Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.
How to apply:
Please click on the “apply” button and complete our online application form.
Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.
