Verified Job
Accounting - Finance
Accounts Payable Lead
Accounting - Finance
#546867
Remote / WFH
Job Description
Fugro's Global Reach and Unique Know-how
Fugro's love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently.
About the Role
The Accounts Payable Lead is responsible for overseeing the accounts payable function within the Finance Shared Services Centre.
This position requires strong leadership skills and a solid understanding of accounts payable processes and best practices. The Accounts Payable Lead will manage a team of accounts payable accountants and ensure accurate and timely processing of invoices, payments, and expense reports.
This role will report into FSSC Lead and Finance operations manager.
Key Responsibilities
1. Leadership and Team Management:
• Lead and manage a team of accounts payable accountants, providing guidance, training, and performance feedback.
• Set clear goals and objectives for the team and ensure they are met.
• Foster a collaborative and positive work environment.
2. Accounts Payable Process Management:
• Develop and maintain accounts payable processes and procedures to ensure efficient and accurate processing of invoices, payments, and expense reports.
• Monitor and analyze accounts payable metrics to identify areas for improvement and implement process enhancements.
• Ensure compliance with company policies, relevant accounting standards, and regulatory requirements.
3. Vendor Management:
• Establish and maintain relationships with vendors, resolving any issues or discrepancies related to payments or invoices.
• Negotiate payment terms and discounts with vendors to optimize cash flow and minimize costs.
• Perform periodic vendor performance reviews and evaluate vendor contracts.
4. Invoice Processing and Payments:
• Oversee the timely and accurate processing of invoices, ensuring proper coding, approval, and documentation.
• Coordinate with internal stakeholders to resolve invoice discrepancies and exceptions.
• Review and authorize payment runs, including electronic payments and checks.
• Review final settlement payments of employees before it goes to approvers.
• Ensure payments are allocated and posted on timely basis.
• Ensure payments against supplier statement of account are reconciled.
5. Expense Report Management:
• Manage the processing of employee expense reports, ensuring compliance with company policies and expense guidelines.
• Review and reconcile expense reports, ensuring appropriate approvals and documentation.
• Provide guidance and support to employees on expense report submission and reimbursement.
6. Financial Reporting and Analysis:
• Assist in the preparation of accounts payable-related financial reports, including month-end close activities.
• Monitor and analyze accounts payables aging, such as days purchase outstanding (DPO), and cash flow.
• Conduct periodic analysis of accounts payable data to identify trends, outliers, and opportunities for cost savings.
• Collaborate with GL team and Controllers to ensure accurate and timely financial reporting.
• Prepare balance sheet schedules on a monthly basis.
• Review of monthly balance sheet reconciliations and schedules.
• Reconciling dedicated GL accounts, resolving any unreconciled items.
• Support the Controller/FOM on P&L variance and balance sheet analysis.
• Provide cost reports to internal stakeholders as required.
Qualifications and Requirements
• Chartered accountant or MBA or Master's degree in Accounting, Finance, MBA Finance or professional degree like CPA, CMA, ACCA is a must.
• Proven experience (7-12 years minimum) in accounts payable or Spent Management or Procure to pay process preferably in a shared services or similar environment.
• Strong knowledge of accounts payable principles, practices, and relevant accounting standards.
• Must have experience in leading and managing a team.
• Proficiency in using accounting software and enterprise resource planning (ERP) systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
Fugro's View on Diversity, Equity and Inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro's purpose 'together create a safe and livable world' – and to each other.
Fugro's love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently.
About the Role
The Accounts Payable Lead is responsible for overseeing the accounts payable function within the Finance Shared Services Centre.
This position requires strong leadership skills and a solid understanding of accounts payable processes and best practices. The Accounts Payable Lead will manage a team of accounts payable accountants and ensure accurate and timely processing of invoices, payments, and expense reports.
This role will report into FSSC Lead and Finance operations manager.
Key Responsibilities
1. Leadership and Team Management:
• Lead and manage a team of accounts payable accountants, providing guidance, training, and performance feedback.
• Set clear goals and objectives for the team and ensure they are met.
• Foster a collaborative and positive work environment.
2. Accounts Payable Process Management:
• Develop and maintain accounts payable processes and procedures to ensure efficient and accurate processing of invoices, payments, and expense reports.
• Monitor and analyze accounts payable metrics to identify areas for improvement and implement process enhancements.
• Ensure compliance with company policies, relevant accounting standards, and regulatory requirements.
3. Vendor Management:
• Establish and maintain relationships with vendors, resolving any issues or discrepancies related to payments or invoices.
• Negotiate payment terms and discounts with vendors to optimize cash flow and minimize costs.
• Perform periodic vendor performance reviews and evaluate vendor contracts.
4. Invoice Processing and Payments:
• Oversee the timely and accurate processing of invoices, ensuring proper coding, approval, and documentation.
• Coordinate with internal stakeholders to resolve invoice discrepancies and exceptions.
• Review and authorize payment runs, including electronic payments and checks.
• Review final settlement payments of employees before it goes to approvers.
• Ensure payments are allocated and posted on timely basis.
• Ensure payments against supplier statement of account are reconciled.
5. Expense Report Management:
• Manage the processing of employee expense reports, ensuring compliance with company policies and expense guidelines.
• Review and reconcile expense reports, ensuring appropriate approvals and documentation.
• Provide guidance and support to employees on expense report submission and reimbursement.
6. Financial Reporting and Analysis:
• Assist in the preparation of accounts payable-related financial reports, including month-end close activities.
• Monitor and analyze accounts payables aging, such as days purchase outstanding (DPO), and cash flow.
• Conduct periodic analysis of accounts payable data to identify trends, outliers, and opportunities for cost savings.
• Collaborate with GL team and Controllers to ensure accurate and timely financial reporting.
• Prepare balance sheet schedules on a monthly basis.
• Review of monthly balance sheet reconciliations and schedules.
• Reconciling dedicated GL accounts, resolving any unreconciled items.
• Support the Controller/FOM on P&L variance and balance sheet analysis.
• Provide cost reports to internal stakeholders as required.
Qualifications and Requirements
• Chartered accountant or MBA or Master's degree in Accounting, Finance, MBA Finance or professional degree like CPA, CMA, ACCA is a must.
• Proven experience (7-12 years minimum) in accounts payable or Spent Management or Procure to pay process preferably in a shared services or similar environment.
• Strong knowledge of accounts payable principles, practices, and relevant accounting standards.
• Must have experience in leading and managing a team.
• Proficiency in using accounting software and enterprise resource planning (ERP) systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
Fugro's View on Diversity, Equity and Inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro's purpose 'together create a safe and livable world' – and to each other.
