Accounting Assistant (II), Faculty of Engineering

Regular/Temporary
Regular


Job Title
Accounting Assistant (II), Faculty of Engineering
Job ID
68632


Location

Central Campus


Open Date
04/0+/2025


Job Type
Limited Term (12 months)


Close Date
04/21/2025


Employee Group
Unifor Unit 1, Staff
Favorite Job


Department
Engineering Central Administra


Salary Grade/Band
Grade 5


Salary Range
$20.72 - $32.57 (hourly)


Contract Duration
25 Months


Hours per Week
35



Posting Details


Schedule
Monday-Friday, 8:30am-4:30pm, Hybrid

Education Level
2 year Community College diploma in Accouting or a related field of study.

Career Level
Requires 3 years of relevant experience.




Job Description


Accounting Assistant (II), Faculty of Engineering
(JD0651)

Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/


Unit/Project Description

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.

We are currently welcoming applications for a qualified Accounting Assistant to join our team! This Limited-Term position requires a resourceful and detail-oriented professional who works effectively in a dynamic team environment and has experience with performing daily accounting tasks.

Job Summary

Responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions. Records, classifies and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff on proper accounting procedures and the use of financial systems.

Purpose Key Functions

Perform various analyses and reconciliations of accounts.
Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
Generate reports and account statements and review for accuracy.
Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
Investigate discrepancies using established procedures.
Assist with internal and external audits by providing backup documentation related to audit items.
Monitor and reconcile statements and participate in the reconciliation of accounts.
Prepare and generate a variety of scheduled and ad hoc reports.
Update, maintain, and verify information in a variety of spreadsheets and databases.
Balance and control cash receipts, including floats, petty cash and cheques.
Write a variety of formal notes and records using form letters and templates.
Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
Answer inquiries via telephone, email, and in person that are specific in nature.
Maintain filing systems, both electronic and hard copy.
Qualifications

2-year Community College diploma in Accounting or a related field of study.
Requires 3 years of relevant experience.
Assets

Having advanced spreadsheet and data management skills is considered an asset.
Additional Information

The successful candidate must have / demonstrate:

Strong problem solving and analytical skills
High attention to detail while producing thorough and accurate work
Ability to prioritize and use discretion to meet tight and competing timelines
Flexibility and adaptability to changing priorities, processes, or environments
Strong communication (verbal and written) and interpersonal skills
Ability to work independently as well as in a team environment
A high degree of professionalism, integrity, and ability to handle confidential information
The successful candidate must also have experience in the following areas:

Proficiency in MS Word, Excel, PowerPoint, Outlook

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 1+.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 1+ of the Unifor Local 5555 Unit 1 Collective Agreement.


How To Apply


To apply for this job, please submit your application online.


Employment Equity Statement


McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at +05-525-+140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 2367+
to communicate accommodation needs.


Hybrid Work Language


To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests. Read more