Walk in 16 Oct 23 Admin ExecutiveMale Sodexo Shivajinagar

Walk in Drive for Admin Executive at Sodexo, Shivajinagar Pune Location

Walk in Drive Date: 16 Oct 23
Walk Drive time :12pm

Walk in Address: SODEXO FACILITIES MANAGEMENT INDIA PVT LTD, 201-202, 2ND FLOOR, ACE APARTMENTS, BANSALI HOUSE, ABOVE BLUE DART COURIER, JANGLI MAHARAJ ROAD, SHIVAJI NAGAR, MAHARASHTRA, PUNE. P.O NO, 411005

Contact person: Vishakha Gonnade- TA Manager HR

Candidate should carry formal wear & resume with documents

Role & responsibilities
Job Description- Admin
Sodexo India is fuelled with the brand purpose of creating a better everyday for everyone to build a better life for all. We provide a bouquet of 100+ service offerings to varied clientele corporates, healthcare organizations, manufacturing locations, educational institutes and in remote environments. Our solutions range across food & catering, facilities management, technical services, workplace experience, energy management, and benefits & rewards services. Sodexo India is powered by a team of 40,000+ employees who cater to 450+ consumers at 1000+ sites daily. We harbour an inclusive, diverse, fair, equal, and positive work environment to improve the quality of life of those we serve, every day.
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JOB DESCRIPTION
Basic Information
Position Title
Admin
Level
Office Associate
Segment
Transversal
Location
Pune, India
Total Headcount (Direct) Supervised
NA
Organizational Relationships
Position reporting to
Sodexo On Site India Services Ltsd
Job Purpose
Admin job includes the complete administrative support and contributes to the development and function of Sodexo Business Services
Key Responsibilities
Managerial and Functional Responsibilities
Support in Administrative Budget & road map w.r.t needs & requirements of Business operations
Sustainability initiatives in offices
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs and optimize resources
Provides supplies by identifying needs for reception and cafeteria establishing policies, procedures, and work schedules.
Purchases printed materials and forms by obtaining requirements, negotiating price, quality, and delivery
Ensure that all facilities, furniture, fixtures and equipment and other assets are properly and carefully maintained
Optimization of Resources: Develop systems to economize on consumables as far as possible, without compromising quality and ensure that wastefulness is avoided.
Ensure proper standards of health, hygiene, and safety in facilities
Maintain and continuously improve the quality of service and standards in offices. Engage quality services and monitor them daily with utmost care; report any damage or bad quality to concerned and initiate necessary steps to correct the same
Maintain all the Inventory records and follow all the norms and processes as specified in the policy
Proactively think through the measures that need to be implementing in safeguarding and optimizing utilization of resources
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
Reduce operating costs through vendor management
Ensuring zero down time of office equipments
Ensure Cost Control of admin overheads as per budget.
Ensure support in employee engagement initiatives, Festive celebrations, Workplace celebration and / Better Tomorrow Plan initiatives.
Fleet / Transport Management for employees
Ensuring travel, stay & local travel is managed for APAC & Global team visiting India.
Hotels, Car bookings, Banquet booking for training programs & other officials visiting as per their travel plans. Timely clearing of the invoices
Office upkeep and AMC handling for office equipments like Aircons, UPS, Server, Printer/Xerox Machine, EPABX, Tea/Coffee machine, Fire Extinguishers etc. Looking after General Infra of Office & its maintenance Stationery Requisition & Handover to employees as & when required by them
Arranging Housekeeping rosters & allocation of work as per business requirement
Requisition of HK Material, Stationery, Tea-Coffee, Water & Other Misc. things
Process involving of Purchase Requisition & clearance of Vendor Payments.
Clearing the payment of Monthly Telephone & Electricity Bills.
Workplace Allocation for any new employees.
Arranging Branding & Communication for every events & festivals as & when requested by respective functions.
Support to HSE for ERT Training & Mock Drill, First Aid
Monthly ADMIN reports like Staff accommodation inputs, MIS, Monthly vendors bills checking and provision to Finance.
Managing the ID cards (issuing temp card, visitors card, temp card for employee)
Complete responsibility for taking care of end to end
Job Requirements
Qualifications
Graduate
Experience
At least 3 years experience in an Admin / Employee Services role in a high-pressure environment, preferably in hospitality sector. Should be Flexible and enthusiastic about new initiatives / technologies.
Functional Competencies
Administration and Liaisoning
Housekeeping and Facility Management
Providing support for maintenance of Facilities
Vendor Management
Stakeholder Management
Sound written and verbal communication
Excellent time management skills
Interpersonal skills
Ability to remain calm and in control in difficult situations
Organized and self-motivated
Computer literate
Innovative Thinking
Ability to pay attention to details
Process oriented
Good visioning and strategic direction competency
Assertive
Internal Customer focused
Strong financial and budgeting skills
Behavioural Competencies
Collaborates
Decision Quality
Ensures accountability
Optimizes work processes
Preferred candidate profile
Perks and benefits