Verified Job
Accounting - Finance
UC Santa Barbara Financial Analyst
Accounting - Finance
#797923
Remote / WFH
UC Santa Barbara
Job Description
Qualifications
Bachelor's degree or equivalent combination of education and experience
Working knowledge of finance policies and practices
Ability to perform financial reconciliations of expenses and backup
Demonstrated ability using spreadsheet and database software for moderately complex financial analysis and financial reports
Demonstrated ability to effectively present spreadsheets to management clearly and concisely
Demonstrated analytical and critical thinking skills
Ability to work under the pressure of deadlines, and to multi-task
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements
Benefits
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $88,000/year
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University
The full salary range for this position is $79,200 to $143,400/year
Benefits Eligibility: Full Benefits
Excellent retirement and health are just one of the rewards
Responsibilities
Under the general supervision of the Business Officer, the Financial Analyst is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants such as TSRA, URCA, FRAP, Honors Seminars, and Faculty Start up
Collaborates with the Business Officer to implement financial systems and procedures; monitors aforementioned budgets; prepares cost analyses and projects expenses; reviews and reports on monthly expenses and analyzes spending patterns
Oversees and processes payroll and personnel actions for student employees, limited staff, and graduate students
Provides direction and support to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed
Utilizes and maintains a working knowledge of campus systems including Gateway, Timekeeping, UCPath, BARC, FinHub and Flexcard
Oversee and supervise the Financial Administrator
Resolves financial issues and provides input toward maintaining efficiency and accuracy of financial transactions and operations
Processes miscellaneous reimbursements, Honoraria, Entertainment, Travel, and removal for incoming faculty
Tracks and reports financial activities in shadow financial system
Serves as a back-up for Academic Personnel coordinator in processing merit, recruitment, or personnel actions
Job Functions And Percentages Of Time
40% Financial Analysis - Under the general supervision of the Business Officer, is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants, Honors Seminars, Faculty Start up
Performs financial, budget, and accounting analysis for the Environmental Studies Program (including but not limited to funds for faculty, staff, student support and services, equipment, travel, entertainment, computing, construction, and conference support)
Accesses data and financial systems through Box Fileshare, FinHub, Gateway, FlexCard, Concur, UCPath among others
Researches and compiles information, prepares detailed reports and summaries of data, and updates databases and internal spreadsheets
Organizes supporting data, summarizes information and recommendations Using independent judgement and initiative, provides consultation, advice, and resolution on a wide variety of programmatic, administrative, and financial issues
Collaborates with the Business Officer and Financial team to review budgetary priorities and commitments
Provides input toward maintaining efficiency and accuracy of financial transactions and operations
Forecasts and monitors expenditures as required by Principal Investigators and Faculty
Works closely with campus offices such as Business and Financial Services, College of Letters and Science, Human Resources, Cashiers Office, Enterprise Technology Services, as well as off-campus vendors
Oversee and supervise the Financial Administrator: assigns work and assesses workload, ensures proper training, manages performance evaluation, addresses performance issues, and oversee's the management of the position including but not limited to hiring, promotion, etc
20% Payroll and Personnel - Independently responsible for employment processes and payroll transactions for all limited staff, some career staff, and non-academic student appointments for the Environmental Studies Program
Responsible for payroll entries for employees
Serves as Timekeeper in the Timekeeping System
Audits biweekly and in some cases monthly timecards
Notifies employees of payroll deadlines
Processes biweekly and monthly payroll and downloads summary reports
Is responsible for conveying policy and procedural changes and updates to staff
Independently provides consultation, advice, and resolution to a wide variety of payroll and personnel issues
Serves as back up for the Business Officer in Academic Personnel matters
Using independent judgment provides review, analysis, and recommendation on matters pertaining to merits, accelerations, promotions, or appraisals
Ensures documentation is in compliance with UC policies, including but not limited to APM and the Red Binder
20% Financial Services - Serves as primary subject matter expert to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed
Uses Gateway management system to prepare requisitions for the Environmental Studies Program and monitors requisitions throughout purchasing process
Independently processes a wide variety of orders, from simple to complex using the appropriate purchasing mechanisms including purchase orders, vendor blanket agreements and submitting of contract agreements
Initiates requests for new vendor blankets and requisition through Gateway
Locates source(s) of items, obtains prices and specifications
Contacts vendors to follow up on orders
Receives and inspects all shipments for accuracy and completeness
Prepares travel and entertainment approvals and processes reimbursement payments using Concur appropriate funding sources
Processes travel (including foreign and domestic), removal expenses, entertainment
Verifies that expenses are both allowable and approved
References fund balances prior to processing reimbursements
Works directly with faculty to answer questions about what kinds of expenses are allowable or to resolve problems related to expenses
Processes and posts transactions for the Environmental Studies Program into an accounting database including invoices, purchase orders, transfers of funds and expenses, gifts, campus recharges, cash deposits, and miscellaneous items
Processes recharges as needed
Independently researches, analyzes, and resolves issues pertaining to ineligible travel expenses, etc
Serves as primary FlexCard holder/purchaser for the Environmental Studies Program
15% Financial Reporting and Controls - Audits invoices for payment by verifying accuracy and adequate approval documentation
Ensures that the appropriate controls are addressed, maintained and strengthened
In coordination with the Financial team, prepares background information and invoices for signature approval, sends to appropriate authority, and accurately records actions taken
Tracks and prepares summary expense reports for the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, and small campus grants such as URCA, FRAP, Honors Seminars, and Faculty Start up
Conducts budgetary analysis, financial analysis, forecasts and projections as needed by the Program
Collaborates with the Business Officer to implement financial systems and procedures
Coordinates with the Business Officer on preparing accounts for fiscal close
Maintains accurate filing system
5% Event Coordination - Occasionally coordinates events throughout the year for the Environmental Studies Program including faculty recruitment visits, Manley Lecture Series, Darcy Aston Speaker Series, ES Awards and Commencement Ceremony, and other programmatic events
Job description
Job Posting Details
Position Number: 40070798
Payroll Title: FINANCIAL ANL 3 CX (005183)
Job Code: 005183
Job Open Date: 08/11/2026
Application Review Begins: 08/26/2026
Department Code (Name): ENST (ENVIRONMENTAL STUDIES DEPT)
Percentage of Time: 100
Union Code (Name): CX-Clerical/Admin
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $88,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $79,200 to $143,400/year.
Work Location: Bren Hall - 4001
Working Days and Hours: 8-5pm; M-F
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
The Environmental Studies Program at UCSB was established in 1970, becoming one of the first interdisciplinary environmental programs in the United States. The program was born out of the growing environmental consciousness of the 1960s, particularly following the 1969 Santa Barbara oil spill, which, at the time, was one of the worst environmental disasters in U.S. history. This incident galvanized students and faculty to push for a program that would address environmental challenges and prepare students to become leaders in the field.
Benefits Of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary Of Job Duties
Under the general supervision of the Business Officer, the Financial Analyst is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants such as TSRA, URCA, FRAP, Honors Seminars, and Faculty Start up. Collaborates with the Business Officer to implement financial systems and procedures; monitors aforementioned budgets; prepares cost analyses and projects expenses; reviews and reports on monthly expenses and analyzes spending patterns. Oversees and processes payroll and personnel actions for student employees, limited staff, and graduate students. Provides direction and support to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed. Utilizes and maintains a working knowledge of campus systems including Gateway, Timekeeping, UCPath, BARC, FinHub and Flexcard. Oversee and supervise the Financial Administrator. Resolves financial issues and provides input toward maintaining efficiency and accuracy of financial transactions and operations. Processes miscellaneous reimbursements, Honoraria, Entertainment, Travel, and removal for incoming faculty. Tracks and reports financial activities in shadow financial system. Serves as a back-up for Academic Personnel coordinator in processing merit, recruitment, or personnel actions.
Required Qualifications
• Bachelor's degree or equivalent combination of education and experience.
• Working knowledge of finance policies and practices.
• Ability to perform financial reconciliations of expenses and backup.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis and financial reports.
• Demonstrated ability to effectively present spreadsheets to management clearly and concisely.
• Demonstrated analytical and critical thinking skills.
• Ability to work under the pressure of deadlines, and to multi-task.
Preferred Qualifications
• 4-6 years work experience in related area and/or equivalent experience or training.
• Proficient in MS Office; cloud-based systems including DocuSign, Box, Google Docs and Drive; and the following UCSB systems: FinHub, Gateway, Concur and UCPath.
Special Conditions Of Employment
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
“Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting ****** Harassment, ****** Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct
UC ****** Violence and ****** Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions And Percentages Of Time
• 40% Financial Analysis - Under the general supervision of the Business Officer, is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants, Honors Seminars, Faculty Start up. Performs financial, budget, and accounting analysis for the Environmental Studies Program (including but not limited to funds for faculty, staff, student support and services, equipment, travel, entertainment, computing, construction, and conference support). Accesses data and financial systems through Box Fileshare, FinHub, Gateway, FlexCard, Concur, UCPath among others. Researches and compiles information, prepares detailed reports and summaries of data, and updates databases and internal spreadsheets. Organizes supporting data, summarizes information and recommendations Using independent judgement and initiative, provides consultation, advice, and resolution on a wide variety of programmatic, administrative, and financial issues. Collaborates with the Business Officer and Financial team to review budgetary priorities and commitments. Provides input toward maintaining efficiency and accuracy of financial transactions and operations. Forecasts and monitors expenditures as required by Principal Investigators and Faculty. Works closely with campus offices such as Business and Financial Services, College of Letters and Science, Human Resources, Cashiers Office, Enterprise Technology Services, as well as off-campus vendors. Oversee and supervise the Financial Administrator: assigns work and assesses workload, ensures proper training, manages performance evaluation, addresses performance issues, and oversee's the management of the position including but not limited to hiring, promotion, etc.
• 20% Payroll and Personnel - Independently responsible for employment processes and payroll transactions for all limited staff, some career staff, and non-academic student appointments for the Environmental Studies Program. Responsible for payroll entries for employees. Serves as Timekeeper in the Timekeeping System. Audits biweekly and in some cases monthly timecards. Notifies employees of payroll deadlines. Processes biweekly and monthly payroll and downloads summary reports. Is responsible for conveying policy and procedural changes and updates to staff. Independently provides consultation, advice, and resolution to a wide variety of payroll and personnel issues. Serves as back up for the Business Officer in Academic Personnel matters. Using independent judgment provides review, analysis, and recommendation on matters pertaining to merits, accelerations, promotions, or appraisals. Ensures documentation is in compliance with UC policies, including but not limited to APM and the Red Binder.
• 20% Financial Services - Serves as primary subject matter expert to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed. Uses Gateway management system to prepare requisitions for the Environmental Studies Program and monitors requisitions throughout purchasing process. Independently processes a wide variety of orders, from simple to complex using the appropriate purchasing mechanisms including purchase orders, vendor blanket agreements and submitting of contract agreements. Initiates requests for new vendor blankets and requisition through Gateway. Locates source(s) of items, obtains prices and specifications. Contacts vendors to follow up on orders. Receives and inspects all shipments for accuracy and completeness. Prepares travel and entertainment approvals and processes reimbursement payments using Concur appropriate funding sources. Processes travel (including foreign and domestic), removal expenses, entertainment. Verifies that expenses are both allowable and approved. References fund balances prior to processing reimbursements. Works directly with faculty to answer questions about what kinds of expenses are allowable or to resolve problems related to expenses. Processes and posts transactions for the Environmental Studies Program into an accounting database including invoices, purchase orders, transfers of funds and expenses, gifts, campus recharges, cash deposits, and miscellaneous items. Processes recharges as needed. Independently researches, analyzes, and resolves issues pertaining to ineligible travel expenses, etc. Serves as primary FlexCard holder/purchaser for the Environmental Studies Program.
• 15% Financial Reporting and Controls - Audits invoices for payment by verifying accuracy and adequate approval documentation. Ensures that the appropriate controls are addressed, maintained and strengthened. In coordination with the Financial team, prepares background information and invoices for signature approval, sends to appropriate authority, and accurately records actions taken. Tracks and prepares summary expense reports for the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, and small campus grants such as URCA, FRAP, Honors Seminars, and Faculty Start up. Conducts budgetary analysis, financial analysis, forecasts and projections as needed by the Program. Collaborates with the Business Officer to implement financial systems and procedures. Coordinates with the Business Officer on preparing accounts for fiscal close. Maintains accurate filing system.
• 5% Event Coordination - Occasionally coordinates events throughout the year for the Environmental Studies Program including faculty recruitment visits, Manley Lecture Series, Darcy Aston Speaker Series, ES Awards and Commencement Ceremony, and other programmatic events.
UC Vaccination Programs Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
Bachelor's degree or equivalent combination of education and experience
Working knowledge of finance policies and practices
Ability to perform financial reconciliations of expenses and backup
Demonstrated ability using spreadsheet and database software for moderately complex financial analysis and financial reports
Demonstrated ability to effectively present spreadsheets to management clearly and concisely
Demonstrated analytical and critical thinking skills
Ability to work under the pressure of deadlines, and to multi-task
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements
Benefits
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $88,000/year
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University
The full salary range for this position is $79,200 to $143,400/year
Benefits Eligibility: Full Benefits
Excellent retirement and health are just one of the rewards
Responsibilities
Under the general supervision of the Business Officer, the Financial Analyst is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants such as TSRA, URCA, FRAP, Honors Seminars, and Faculty Start up
Collaborates with the Business Officer to implement financial systems and procedures; monitors aforementioned budgets; prepares cost analyses and projects expenses; reviews and reports on monthly expenses and analyzes spending patterns
Oversees and processes payroll and personnel actions for student employees, limited staff, and graduate students
Provides direction and support to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed
Utilizes and maintains a working knowledge of campus systems including Gateway, Timekeeping, UCPath, BARC, FinHub and Flexcard
Oversee and supervise the Financial Administrator
Resolves financial issues and provides input toward maintaining efficiency and accuracy of financial transactions and operations
Processes miscellaneous reimbursements, Honoraria, Entertainment, Travel, and removal for incoming faculty
Tracks and reports financial activities in shadow financial system
Serves as a back-up for Academic Personnel coordinator in processing merit, recruitment, or personnel actions
Job Functions And Percentages Of Time
40% Financial Analysis - Under the general supervision of the Business Officer, is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants, Honors Seminars, Faculty Start up
Performs financial, budget, and accounting analysis for the Environmental Studies Program (including but not limited to funds for faculty, staff, student support and services, equipment, travel, entertainment, computing, construction, and conference support)
Accesses data and financial systems through Box Fileshare, FinHub, Gateway, FlexCard, Concur, UCPath among others
Researches and compiles information, prepares detailed reports and summaries of data, and updates databases and internal spreadsheets
Organizes supporting data, summarizes information and recommendations Using independent judgement and initiative, provides consultation, advice, and resolution on a wide variety of programmatic, administrative, and financial issues
Collaborates with the Business Officer and Financial team to review budgetary priorities and commitments
Provides input toward maintaining efficiency and accuracy of financial transactions and operations
Forecasts and monitors expenditures as required by Principal Investigators and Faculty
Works closely with campus offices such as Business and Financial Services, College of Letters and Science, Human Resources, Cashiers Office, Enterprise Technology Services, as well as off-campus vendors
Oversee and supervise the Financial Administrator: assigns work and assesses workload, ensures proper training, manages performance evaluation, addresses performance issues, and oversee's the management of the position including but not limited to hiring, promotion, etc
20% Payroll and Personnel - Independently responsible for employment processes and payroll transactions for all limited staff, some career staff, and non-academic student appointments for the Environmental Studies Program
Responsible for payroll entries for employees
Serves as Timekeeper in the Timekeeping System
Audits biweekly and in some cases monthly timecards
Notifies employees of payroll deadlines
Processes biweekly and monthly payroll and downloads summary reports
Is responsible for conveying policy and procedural changes and updates to staff
Independently provides consultation, advice, and resolution to a wide variety of payroll and personnel issues
Serves as back up for the Business Officer in Academic Personnel matters
Using independent judgment provides review, analysis, and recommendation on matters pertaining to merits, accelerations, promotions, or appraisals
Ensures documentation is in compliance with UC policies, including but not limited to APM and the Red Binder
20% Financial Services - Serves as primary subject matter expert to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed
Uses Gateway management system to prepare requisitions for the Environmental Studies Program and monitors requisitions throughout purchasing process
Independently processes a wide variety of orders, from simple to complex using the appropriate purchasing mechanisms including purchase orders, vendor blanket agreements and submitting of contract agreements
Initiates requests for new vendor blankets and requisition through Gateway
Locates source(s) of items, obtains prices and specifications
Contacts vendors to follow up on orders
Receives and inspects all shipments for accuracy and completeness
Prepares travel and entertainment approvals and processes reimbursement payments using Concur appropriate funding sources
Processes travel (including foreign and domestic), removal expenses, entertainment
Verifies that expenses are both allowable and approved
References fund balances prior to processing reimbursements
Works directly with faculty to answer questions about what kinds of expenses are allowable or to resolve problems related to expenses
Processes and posts transactions for the Environmental Studies Program into an accounting database including invoices, purchase orders, transfers of funds and expenses, gifts, campus recharges, cash deposits, and miscellaneous items
Processes recharges as needed
Independently researches, analyzes, and resolves issues pertaining to ineligible travel expenses, etc
Serves as primary FlexCard holder/purchaser for the Environmental Studies Program
15% Financial Reporting and Controls - Audits invoices for payment by verifying accuracy and adequate approval documentation
Ensures that the appropriate controls are addressed, maintained and strengthened
In coordination with the Financial team, prepares background information and invoices for signature approval, sends to appropriate authority, and accurately records actions taken
Tracks and prepares summary expense reports for the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, and small campus grants such as URCA, FRAP, Honors Seminars, and Faculty Start up
Conducts budgetary analysis, financial analysis, forecasts and projections as needed by the Program
Collaborates with the Business Officer to implement financial systems and procedures
Coordinates with the Business Officer on preparing accounts for fiscal close
Maintains accurate filing system
5% Event Coordination - Occasionally coordinates events throughout the year for the Environmental Studies Program including faculty recruitment visits, Manley Lecture Series, Darcy Aston Speaker Series, ES Awards and Commencement Ceremony, and other programmatic events
Job description
Job Posting Details
Position Number: 40070798
Payroll Title: FINANCIAL ANL 3 CX (005183)
Job Code: 005183
Job Open Date: 08/11/2026
Application Review Begins: 08/26/2026
Department Code (Name): ENST (ENVIRONMENTAL STUDIES DEPT)
Percentage of Time: 100
Union Code (Name): CX-Clerical/Admin
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $88,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $79,200 to $143,400/year.
Work Location: Bren Hall - 4001
Working Days and Hours: 8-5pm; M-F
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
The Environmental Studies Program at UCSB was established in 1970, becoming one of the first interdisciplinary environmental programs in the United States. The program was born out of the growing environmental consciousness of the 1960s, particularly following the 1969 Santa Barbara oil spill, which, at the time, was one of the worst environmental disasters in U.S. history. This incident galvanized students and faculty to push for a program that would address environmental challenges and prepare students to become leaders in the field.
Benefits Of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary Of Job Duties
Under the general supervision of the Business Officer, the Financial Analyst is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants such as TSRA, URCA, FRAP, Honors Seminars, and Faculty Start up. Collaborates with the Business Officer to implement financial systems and procedures; monitors aforementioned budgets; prepares cost analyses and projects expenses; reviews and reports on monthly expenses and analyzes spending patterns. Oversees and processes payroll and personnel actions for student employees, limited staff, and graduate students. Provides direction and support to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed. Utilizes and maintains a working knowledge of campus systems including Gateway, Timekeeping, UCPath, BARC, FinHub and Flexcard. Oversee and supervise the Financial Administrator. Resolves financial issues and provides input toward maintaining efficiency and accuracy of financial transactions and operations. Processes miscellaneous reimbursements, Honoraria, Entertainment, Travel, and removal for incoming faculty. Tracks and reports financial activities in shadow financial system. Serves as a back-up for Academic Personnel coordinator in processing merit, recruitment, or personnel actions.
Required Qualifications
• Bachelor's degree or equivalent combination of education and experience.
• Working knowledge of finance policies and practices.
• Ability to perform financial reconciliations of expenses and backup.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis and financial reports.
• Demonstrated ability to effectively present spreadsheets to management clearly and concisely.
• Demonstrated analytical and critical thinking skills.
• Ability to work under the pressure of deadlines, and to multi-task.
Preferred Qualifications
• 4-6 years work experience in related area and/or equivalent experience or training.
• Proficient in MS Office; cloud-based systems including DocuSign, Box, Google Docs and Drive; and the following UCSB systems: FinHub, Gateway, Concur and UCPath.
Special Conditions Of Employment
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
“Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting ****** Harassment, ****** Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct
UC ****** Violence and ****** Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions And Percentages Of Time
• 40% Financial Analysis - Under the general supervision of the Business Officer, is responsible for the overall coordination of the fiscal operations for activities of the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, small campus grants, Honors Seminars, Faculty Start up. Performs financial, budget, and accounting analysis for the Environmental Studies Program (including but not limited to funds for faculty, staff, student support and services, equipment, travel, entertainment, computing, construction, and conference support). Accesses data and financial systems through Box Fileshare, FinHub, Gateway, FlexCard, Concur, UCPath among others. Researches and compiles information, prepares detailed reports and summaries of data, and updates databases and internal spreadsheets. Organizes supporting data, summarizes information and recommendations Using independent judgement and initiative, provides consultation, advice, and resolution on a wide variety of programmatic, administrative, and financial issues. Collaborates with the Business Officer and Financial team to review budgetary priorities and commitments. Provides input toward maintaining efficiency and accuracy of financial transactions and operations. Forecasts and monitors expenditures as required by Principal Investigators and Faculty. Works closely with campus offices such as Business and Financial Services, College of Letters and Science, Human Resources, Cashiers Office, Enterprise Technology Services, as well as off-campus vendors. Oversee and supervise the Financial Administrator: assigns work and assesses workload, ensures proper training, manages performance evaluation, addresses performance issues, and oversee's the management of the position including but not limited to hiring, promotion, etc.
• 20% Payroll and Personnel - Independently responsible for employment processes and payroll transactions for all limited staff, some career staff, and non-academic student appointments for the Environmental Studies Program. Responsible for payroll entries for employees. Serves as Timekeeper in the Timekeeping System. Audits biweekly and in some cases monthly timecards. Notifies employees of payroll deadlines. Processes biweekly and monthly payroll and downloads summary reports. Is responsible for conveying policy and procedural changes and updates to staff. Independently provides consultation, advice, and resolution to a wide variety of payroll and personnel issues. Serves as back up for the Business Officer in Academic Personnel matters. Using independent judgment provides review, analysis, and recommendation on matters pertaining to merits, accelerations, promotions, or appraisals. Ensures documentation is in compliance with UC policies, including but not limited to APM and the Red Binder.
• 20% Financial Services - Serves as primary subject matter expert to Faculty regarding accounting procedures and policy in areas that include purchasing, payroll, personnel, gift administration, accounts payable, and other areas as needed. Uses Gateway management system to prepare requisitions for the Environmental Studies Program and monitors requisitions throughout purchasing process. Independently processes a wide variety of orders, from simple to complex using the appropriate purchasing mechanisms including purchase orders, vendor blanket agreements and submitting of contract agreements. Initiates requests for new vendor blankets and requisition through Gateway. Locates source(s) of items, obtains prices and specifications. Contacts vendors to follow up on orders. Receives and inspects all shipments for accuracy and completeness. Prepares travel and entertainment approvals and processes reimbursement payments using Concur appropriate funding sources. Processes travel (including foreign and domestic), removal expenses, entertainment. Verifies that expenses are both allowable and approved. References fund balances prior to processing reimbursements. Works directly with faculty to answer questions about what kinds of expenses are allowable or to resolve problems related to expenses. Processes and posts transactions for the Environmental Studies Program into an accounting database including invoices, purchase orders, transfers of funds and expenses, gifts, campus recharges, cash deposits, and miscellaneous items. Processes recharges as needed. Independently researches, analyzes, and resolves issues pertaining to ineligible travel expenses, etc. Serves as primary FlexCard holder/purchaser for the Environmental Studies Program.
• 15% Financial Reporting and Controls - Audits invoices for payment by verifying accuracy and adequate approval documentation. Ensures that the appropriate controls are addressed, maintained and strengthened. In coordination with the Financial team, prepares background information and invoices for signature approval, sends to appropriate authority, and accurately records actions taken. Tracks and prepares summary expense reports for the Global Environmental Justice Project, Center for Undergraduate Environmental Leadership (CUEL), Yardi Scholars for Environmental Justice Program, The Energy Transformation Initiative, program endowments, and small campus grants such as URCA, FRAP, Honors Seminars, and Faculty Start up. Conducts budgetary analysis, financial analysis, forecasts and projections as needed by the Program. Collaborates with the Business Officer to implement financial systems and procedures. Coordinates with the Business Officer on preparing accounts for fiscal close. Maintains accurate filing system.
• 5% Event Coordination - Occasionally coordinates events throughout the year for the Environmental Studies Program including faculty recruitment visits, Manley Lecture Series, Darcy Aston Speaker Series, ES Awards and Commencement Ceremony, and other programmatic events.
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As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
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