Transportation coordinator

Job Responsibilities:Handle day-to-day transport and logistics operations. Arrange and manage trucks for material dispatch and delivery. Coordinate loading and unloading activities. Communicate and follow up with drivers regarding vehicle movement, route status, and delivery schedules. Attend customer calls and provide dispatch, transit, and delivery updates. Coordinate with transporters, fleet owners, and drivers for vehicle availability. Track vehicles and ensure timely pickup and delivery of materials. Maintain transport records, delivery challans, e-way bills, invoices, and other logistics documents. Ensure proper documentation before dispatch of materials. Follow up with customers for unloading status and proof of delivery. Resolve transportation issues such as delays, shortages, damages, and vehicle breakdowns. Negotiate and finalize freight rates with transporters when required. Prepare transport quotations and freight comparisons. Coordinate with warehouse, stores, purchase, sales, and accounts departments for smooth operations. Monitor loading efficiency and vehicle turnaround time. Ensure compliance with company policies and transport regulations. Maintain transporter and driver databases with updated contact details. Verify freight bills and coordinate with accounts for transporter payments. Prepare daily dispatch, vehicle movement, and pending delivery reports. Plan vehicle routes to optimize freight costs and delivery timelines. Handle urgent dispatches and arrange emergency vehicles when required. Build and maintain good relationships with transporters, customers, and drivers.