Verified Job
Back Office / Data Entry
Timekeeper
Back Office / Data Entry
#646600
Remote / WFH
Job Description
Overview:
If you are looking for a great place to grow your career at a community hospital focused on excellent patient experience and nursing excellence, St. Joseph Hospital, a member of Catholic Health, may be what you are seeking. We offer career advancement, a rich tuition reimbursement program, medical benefits, a generous pension plan, 403B for retirement and PTO plan. Join us and Long Live Long Island where we care for Every Patient, Every Time.
Located in Bethpage, St. Joseph Hospital that provides comprehensive inpatient and outpatient medical, critical care and surgical services. Its Emergency Department cares for approximately 33,000 patients a year. Other vital services include an Ambulatory Surgery Unit, The Center for Sleep Medicine, Hyperbaric and Wound Healing Center, CHS Cancer Center, The Center for Speech and Swallowing Disorders, Diabetes Education Center and a full scope of outpatient radiology services, including Cardiac CT.
Job Details:
Under the direction of the Director of Nursing, the timekeeper is responsible for evaluating and reconciling daily departmental staffing with particular attention to overtime, call time, benefit time and work shifts in order to process payroll. The incumbent will act as liaison to Nurse Managers, Assistant Nurse Managers, Nursing Directors, HR, IT and Payroll.
Responsibilities:
Accurately review, verify, and process timecards for the nursing department in compliance with hospital policies and union agreements
Monitor and track timekeeping exceptions, attendance, overtime, and leave requests; communicate discrepancies to leadership for guidance towards resolution
Maintain records related to payroll adjustments, schedule changes, and approved leaves of absence
Accurately enter all applicable pay codes and work rules including but not limited to floating, charge pay, preceptor pay, benefit time, etc.
Monitor and reconcile discrepancies in pay codes and communicate with staff and leadership to reconcile timely
Serve as the primary point of contact for timekeeping inquiries from staff and leadership
Assists in preparing and maintaining daily and weekly staffing schedules for nursing units
Coordinate staffing assignments and track coverage for call-outs, leaves, and schedule changes
Support the staffing office in identifying and securing coverage for open shifts, utilizing established float pools, per diem staff, or agency resources as needed
Update and maintain electronic scheduling systems, ensuring accuracy and timely communication of changes
Generate reports and data summaries related to staffing levels, attendance, and scheduling trends
Provide general clerical support including data entry, filing, scanning, and communication with staff and nursing units and leadership
Maintain confidentiality of employee and departmental information at all times
Assist in special projects, audits, and process improvements related to staffing and timekeeping
Support coordination of onboarding and training for new, temporary, and existing staff
Maintain documentation and approval records for pay adjustments and special pay situations
Validate accuracy of call schedules and call worked
Submit timecard approvals timely, ensuring submission prior to payroll deadlines
Serve as a content expert for pay policies and communicate changes, updates, and other pertinent information to the leadership team
Demonstrate flexibility in changing situations and work effectively under stress
Adheres to St. Joseph Hospital Policies and Procedures
Performs other duties as deemed necessary by supervisory personnel
Qualifications:
Minimum of High school Diploma or Equivalency
Strong organizational skills with exceptional attention to detail and accuracy
Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced setting
Competence in Microsoft Office Suite, particularly Excel and Outlook
Excellent communication and interpersonal skills to work effectively with nursing staff, leadership, and other departments
Strong problem solving and critical thinking skills with a proactive approach to resolving discrepancies
Proficiency with timekeeping and scheduling software, preferred
Familiarity with union contracts or hospital staffing policies, preferred
Posted Salary Range: USD $22.00 - USD $29.00 /Hr. :
The salary range or rate listed does not include any differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
If you are looking for a great place to grow your career at a community hospital focused on excellent patient experience and nursing excellence, St. Joseph Hospital, a member of Catholic Health, may be what you are seeking. We offer career advancement, a rich tuition reimbursement program, medical benefits, a generous pension plan, 403B for retirement and PTO plan. Join us and Long Live Long Island where we care for Every Patient, Every Time.
Located in Bethpage, St. Joseph Hospital that provides comprehensive inpatient and outpatient medical, critical care and surgical services. Its Emergency Department cares for approximately 33,000 patients a year. Other vital services include an Ambulatory Surgery Unit, The Center for Sleep Medicine, Hyperbaric and Wound Healing Center, CHS Cancer Center, The Center for Speech and Swallowing Disorders, Diabetes Education Center and a full scope of outpatient radiology services, including Cardiac CT.
Job Details:
Under the direction of the Director of Nursing, the timekeeper is responsible for evaluating and reconciling daily departmental staffing with particular attention to overtime, call time, benefit time and work shifts in order to process payroll. The incumbent will act as liaison to Nurse Managers, Assistant Nurse Managers, Nursing Directors, HR, IT and Payroll.
Responsibilities:
Accurately review, verify, and process timecards for the nursing department in compliance with hospital policies and union agreements
Monitor and track timekeeping exceptions, attendance, overtime, and leave requests; communicate discrepancies to leadership for guidance towards resolution
Maintain records related to payroll adjustments, schedule changes, and approved leaves of absence
Accurately enter all applicable pay codes and work rules including but not limited to floating, charge pay, preceptor pay, benefit time, etc.
Monitor and reconcile discrepancies in pay codes and communicate with staff and leadership to reconcile timely
Serve as the primary point of contact for timekeeping inquiries from staff and leadership
Assists in preparing and maintaining daily and weekly staffing schedules for nursing units
Coordinate staffing assignments and track coverage for call-outs, leaves, and schedule changes
Support the staffing office in identifying and securing coverage for open shifts, utilizing established float pools, per diem staff, or agency resources as needed
Update and maintain electronic scheduling systems, ensuring accuracy and timely communication of changes
Generate reports and data summaries related to staffing levels, attendance, and scheduling trends
Provide general clerical support including data entry, filing, scanning, and communication with staff and nursing units and leadership
Maintain confidentiality of employee and departmental information at all times
Assist in special projects, audits, and process improvements related to staffing and timekeeping
Support coordination of onboarding and training for new, temporary, and existing staff
Maintain documentation and approval records for pay adjustments and special pay situations
Validate accuracy of call schedules and call worked
Submit timecard approvals timely, ensuring submission prior to payroll deadlines
Serve as a content expert for pay policies and communicate changes, updates, and other pertinent information to the leadership team
Demonstrate flexibility in changing situations and work effectively under stress
Adheres to St. Joseph Hospital Policies and Procedures
Performs other duties as deemed necessary by supervisory personnel
Qualifications:
Minimum of High school Diploma or Equivalency
Strong organizational skills with exceptional attention to detail and accuracy
Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced setting
Competence in Microsoft Office Suite, particularly Excel and Outlook
Excellent communication and interpersonal skills to work effectively with nursing staff, leadership, and other departments
Strong problem solving and critical thinking skills with a proactive approach to resolving discrepancies
Proficiency with timekeeping and scheduling software, preferred
Familiarity with union contracts or hospital staffing policies, preferred
Posted Salary Range: USD $22.00 - USD $29.00 /Hr. :
The salary range or rate listed does not include any differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
