Verified Job
IT / Software / Data Analyst
Temporary School Office Assistant / Student Information System Support Analyst- job post Qualicum Sc
IT / Software / Data Analyst
#803954
Remote / WFH
Qualicum School District
Job Description
Full job description
About Qualicum School District
Qualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island. We serve a student population of approximately 4700 students. Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed. Qualicum School District also embraces many community organizations through various school programs. The area’s natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise.
POSITION: Temporary School Office Assistant / Student Information System Support Analyst
25.00 hours per week, 20.00 hours per week School Office Assistant plus 5.00 hours per week SIS Support Analyst, less than 12 months per year.
The annual school year work cycle for this position will commence 10 working days prior to school opening until 5 working days subsequent to school closing. The working days will not include the winter and spring breaks, nor most of the summer break.
Commencing August 24, 2026, until the full return of the incumbent. Please note the anticipated end date of this assignment is April 30, 2027.
JOB TITLE: School Office Assistant (20.00 hours per week)
REPORTING TO: School Principal
ILLUSTRATIVE EXAMPLES OF WORK:
1. Performs general office duties including reception, filing, typing correspondence and reports, and producing bulletins and newsletters.
2. Collects and maintains confidential and sensitive student records, both electronic and paper, as well as documents shared at the Ministry level.
3. Manage student information in adherence to the requirements of the Student Information Systems as assigned, which may include attendance, demographics and timetables.
4. Organize and maintain documents and materials related to emergency prep, FOIPA, GAFE etc.
5. Maintains websites and calendars and other on-line communication.
6. Prepares a variety of reports for ministries and agencies including data collection and immunization.
7. Contacts parents regarding student issues including attendance and emergencies.
8. Responds to inquiries, provides assistance and information to students, parents, staff and the Ministry of Education.
9. Receives and distributes mail.
10. Assists the principal and/or vice principal with a variety of administrative tasks including distribution of school keys.
11. Supervises students in the office and provides basic first aid assistance to students.
12. Assists organizing special events as requested. 13. Performs other job-related duties.
REQUIRED ABILITIES AND QUALIFICATIONS:
About Qualicum School District
Qualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island. We serve a student population of approximately 4700 students. Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed. Qualicum School District also embraces many community organizations through various school programs. The area’s natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise.
POSITION: Temporary School Office Assistant / Student Information System Support Analyst
25.00 hours per week, 20.00 hours per week School Office Assistant plus 5.00 hours per week SIS Support Analyst, less than 12 months per year.
The annual school year work cycle for this position will commence 10 working days prior to school opening until 5 working days subsequent to school closing. The working days will not include the winter and spring breaks, nor most of the summer break.
Commencing August 24, 2026, until the full return of the incumbent. Please note the anticipated end date of this assignment is April 30, 2027.
JOB TITLE: School Office Assistant (20.00 hours per week)
REPORTING TO: School Principal
ILLUSTRATIVE EXAMPLES OF WORK:
1. Performs general office duties including reception, filing, typing correspondence and reports, and producing bulletins and newsletters.
2. Collects and maintains confidential and sensitive student records, both electronic and paper, as well as documents shared at the Ministry level.
3. Manage student information in adherence to the requirements of the Student Information Systems as assigned, which may include attendance, demographics and timetables.
4. Organize and maintain documents and materials related to emergency prep, FOIPA, GAFE etc.
5. Maintains websites and calendars and other on-line communication.
6. Prepares a variety of reports for ministries and agencies including data collection and immunization.
7. Contacts parents regarding student issues including attendance and emergencies.
8. Responds to inquiries, provides assistance and information to students, parents, staff and the Ministry of Education.
9. Receives and distributes mail.
10. Assists the principal and/or vice principal with a variety of administrative tasks including distribution of school keys.
11. Supervises students in the office and provides basic first aid assistance to students.
12. Assists organizing special events as requested. 13. Performs other job-related duties.
REQUIRED ABILITIES AND QUALIFICATIONS:
