Service Office Administrator

Provide general office administration support to ensure strong customer communication, satisfaction and smooth running of business operations
Operate the front office, managing inbound and outbound calls and emails
Generate purchase orders and receipt supplier invoices
Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments
Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing
Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies
Prepare and lodge BAS (Business Activity Statement), IAS (Installment Activity Statement), and PAYG (Pay As You Go) with the ATO (n compliance with relevant regulations
Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions
Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies
Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day
Keep maintenance electronic forms up to date and keep track of where the jobs are up to
Complete Invoicing and ensure we have purchase orders for each job
Ensure jobs have the correct time and material allocated to them
Ensure procedures are created and kept up to date for each task.
Other general admin duties as required by the director


Requirements

At least 3 years experience in a similar role
Experience using Xero
Experience using a job management system and scheduling


Benefits

Great working enviroment
Modern office
Fast paced enviroment