Receptionist/Secretary

Vinzen Finance is looking for a smart, organized, and proactive Receptionist / Secretary to manage the front desk while also acting as the personal assistant to the business owner. This dual role requires someone who is professional in appearance and communication, tech-savvy, and capable of handling a wide range of administrative, secretarial, and office coordination tasks.

Key Responsibilities:
Reception Duties:
• Greet visitors and clients at the front desk in a warm and professional manner
• Answer and direct phone calls; manage the reception email
• Maintain a clean and organized reception area
• Keep visitor logs and ensure hospitality arrangements for guests

Secretarial Support to Business Owner:
• Manage daily calendar, schedule meetings, and set reminders
• Arrange travel bookings, appointments, and accommodations as needed
• Conduct follow-ups and calls on behalf of the business owner
• Assist in online purchases, event RSVPs, and personal coordination tasks
• Handle pickups/deliveries and coordinate with couriers or drivers when needed
• Draft and respond to emails and maintain communication logs
• Maintain confidentiality of sensitive business and personal information