Receptionist (Female's Only) (Ahmedabad)

Job Title: Receptionist

Location: Ahmedabad

Department: Administration

Reports To: Director

Key Responsibilities:
- Front Desk Management:
- Greet and welcome visitors in a warm and professional manner.
- Answer, screen, and forward incoming phone calls, taking messages as needed.
- Maintain a tidy and presentable reception area.
- Visitor Coordination:
- Manage visitor sign-in and sign-out processes.
- Provide information and direct visitors to the appropriate person or department.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Administrative Support:
- Handle basic administrative tasks, including data entry, filing, and photocopying.
- Receive, sort, and distribute daily mail and deliveries.
- Assist with preparing and organizing documents and reports.
- Customer Service:
- Address inquiries and provide information regarding company services, policies, and procedures.
- Handle customer complaints or issues in a courteous and effective manner.
- Provide support to clients and employees as needed.
- Office Coordination:
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Monitor and maintain office supplies inventory; place orders when necessary.
- Coordinate with building management and external vendors for maintenance and repairs.
- Communication:
- Communicate effectively with staff and management to relay messages and information.
- Update and manage contact lists and internal directories.
- Assist with internal communications, such as distributing memos and notices.

Qualifications:
- High school diploma or equivalent; additional certification in office administration or related field is a plus.
- Proven work experience as a receptionist, front desk representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Solid organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Professional appear