Receptionist and Legal Assistant

Qualifications
Ability to work in the office Monday through Friday
Previous legal assistant experience working in a law firm
Strong technology skills
Proficiency in Microsoft Office and Adobe Acrobat Pro
Ability to communicate clearly and concisely, both verbally and in writing
Excellent customer service skills
Strong attention to detail and excellent proofreading skills
Ability to work well in a team environment with a high degree of professionalism
Ability to prioritize and manage multiple assignments under time pressure
Ability to take initiative and follow through on projects
Ability to think on your feet; perform at high levels and successfully adapt to changing priorities and working demands
Two to four years of litigation legal assistant experience
Qualified candidates are asked to submit a resume and cover letter summarizing your work history to Receptionist/Legal Assistant Application
Benefits
The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability
Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions
The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; salary range of $25-27 per hour, non-exempt and eligible for overtime pay
Responsibilities
This dual support role performs a wide variety of administrative and legal tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines
Answering and routing calls;
Greeting visitors and accepting deliveries;
Coordinating conference room, visitor office reservations and AV support;
Managing the security access system and ID badges;
Handling catering orders and event set up/clean up;
Updating the firm phone directory and office floor plan;
Providing occasional backup support to Office Services
Supporting attorneys with e-filing documents in state and federal court;
Preparing legal documents including formatting, proofreading and finalizing;
Entering attorney time and reimbursement requests;
Downloading, renaming and saving documents according to firm protocols
Job description
CHICAGO OFFICE RECEPTIONIST/LEGAL ADMINISTRATIVE ASSISTANT

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Receptionist/Legal Assistant with two to four years of litigation experience to join our growing Chicago office and become an integral part of the firm's administrative and legal support team. This dual support role performs a wide variety of administrative and legal tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines. This is not a paralegal position.

This is a full-time, in-office position, Monday through Friday from 8:30 am to 5:00 pm; a 37.5-hour work week. This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.

The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; salary range of $25-27 per hour, non-exempt and eligible for overtime pay

Receptionist Responsibilities:
• Answering and routing calls;
• Greeting visitors and accepting deliveries;
• Coordinating conference room, visitor office reservations and AV support;
• Managing the security access system and ID badges;
• Handling catering orders and event set up/clean up;
• Updating the firm phone directory and office floor plan;
• Providing occasional backup support to Office Services.

Legal Assistant Responsibilities:
• Supporting attorneys with e-filing documents in state and federal court;
• Preparing legal documents including formatting, proofreading and finalizing;
• Entering attorney time and reimbursement requests;
• Downloading, renaming and saving documents according to firm protocols.

Knowledge/Skills/Abilities Required:
• Ability to work in the office Monday through Friday
• Previous legal assistant experience working in a law firm
• Strong technology skills
• Proficiency in Microsoft Office and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Excellent customer service skills
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment with a high degree of professionalism
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to think on your feet; perform at high levels and successfully adapt to changing priorities and working demands

Education/Experience/Certifications:
• Minimum AA degree; Bachelor’s degree desirable; and
• Two to four years of litigation legal assistant experience.

Qualified candidates are asked to submit a resume and cover letter summarizing your work history to Receptionist/Legal Assistant Application. No phone calls or agencies, please.

Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed, and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded. Read more