Verified Job
Back Office / Data Entry
Purchase Assistant
Back Office / Data Entry
#566214
Remote / WFH
Job Description
ob Description:
The Purchase Assistant supports the procurement and supply chain team by assisting in various tasks related to sourcing, purchasing, and inventory management. This role plays a crucial part in maintaining efficient procurement processes, ensuring timely material acquisition, and contributing to the overall success of the organization's supply chain operations.
Responsibilities:
Vendor Management:
Assist in identifying potential suppliers, obtaining quotes, and evaluating vendor capabilities.
Maintain and update vendor databases, including contact information, pricing, and product offerings.
Collaborate with suppliers to ensure timely delivery of goods and resolve any issues related to orders.
Purchase Order Processing:
Assist in the creation and issuance of purchase orders based on approved requisitions and purchase requests.
Verify purchase requisitions for accuracy, completeness, and adherence to procurement policies.
Coordinate with internal stakeholders to ensure alignment on specifications, quantities, and delivery schedules.
Order Tracking and Follow-Up:
Monitor the status of purchase orders to track order progress, expected delivery dates, and any potential delays.
Communicate with suppliers to confirm order status, shipping details, and estimated arrival times.
Address discrepancies or issues with orders and work to resolve them in a timely manner.
Inventory Management:Assist in maintaining optimal inventory levels by monitoring stock levels, reorder points, and consumption patterns.
Collaborate with the inventory control team to reconcile received orders and update inventory records.
Support efforts to minimize excess stock and optimize inventory turnover.
Documentation and Reporting:
Maintain accurate records of purchase orders, invoices, and correspondence with suppliers.
Generate reports and summaries of purchasing activities, including order status, lead times, and vendor performance.
Procurement Support:
Assist in researching and sourcing new products or materials to meet the organization's requirements.
Coordinate with various departments to gather information on procurement needs and priorities.
Contribute to cost-saving initiatives through vendor negotiations and seeking competitive pricing.
Communication and Coordination:
Collaborate with internal teams, such as finance, warehouse, and production, to ensure smooth procurement processes.
Communicate with suppliers to resolve issues, provide clarifications, and facilitate effective communication channels.
Qualifications:
A degree or diploma in Supply Chain Management, Business Administration, or a related field is preferred.
Prior experience as a purchase assistant, procurement coordinator, or a similar role is advantageous.
Familiarity with procurement processes, vendor management, and inventory control concepts.
Strong organizational skills and attention to detail to accurately manage purchase orders and documentation.
Proficiency in using Microsoft Office applications, especially Excel, for data analysis and reporting.
Effective communication skills, both written and verbal, to interact with internal teams and external suppliers.
Ability to multitask and prioritize tasks in a fast-paced environment.
Problem-solving mindset and the ability to address issues and discrepancies in a timely manner.
Familiarity with procurement software or enterprise resource planning Tally ERP + is a plus
Please note that the specific responsibilities and qualifications for a Purchase Assistant may vary depending on the industry, company size, and organizational requirements. This job description provides a general overview of the role's expectations and duties.
Job Type: Full-time
Pay: From ₹15,000.00 per month
Benefits:
Health insurance
Schedule:
Day shift
Supplemental Pay:
Performance bonus
Yearly bonus
Ability to commute/relocate:
Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
total work: 1 year (Preferred)
Expected Start Date: 01/06/2026
The Purchase Assistant supports the procurement and supply chain team by assisting in various tasks related to sourcing, purchasing, and inventory management. This role plays a crucial part in maintaining efficient procurement processes, ensuring timely material acquisition, and contributing to the overall success of the organization's supply chain operations.
Responsibilities:
Vendor Management:
Assist in identifying potential suppliers, obtaining quotes, and evaluating vendor capabilities.
Maintain and update vendor databases, including contact information, pricing, and product offerings.
Collaborate with suppliers to ensure timely delivery of goods and resolve any issues related to orders.
Purchase Order Processing:
Assist in the creation and issuance of purchase orders based on approved requisitions and purchase requests.
Verify purchase requisitions for accuracy, completeness, and adherence to procurement policies.
Coordinate with internal stakeholders to ensure alignment on specifications, quantities, and delivery schedules.
Order Tracking and Follow-Up:
Monitor the status of purchase orders to track order progress, expected delivery dates, and any potential delays.
Communicate with suppliers to confirm order status, shipping details, and estimated arrival times.
Address discrepancies or issues with orders and work to resolve them in a timely manner.
Inventory Management:Assist in maintaining optimal inventory levels by monitoring stock levels, reorder points, and consumption patterns.
Collaborate with the inventory control team to reconcile received orders and update inventory records.
Support efforts to minimize excess stock and optimize inventory turnover.
Documentation and Reporting:
Maintain accurate records of purchase orders, invoices, and correspondence with suppliers.
Generate reports and summaries of purchasing activities, including order status, lead times, and vendor performance.
Procurement Support:
Assist in researching and sourcing new products or materials to meet the organization's requirements.
Coordinate with various departments to gather information on procurement needs and priorities.
Contribute to cost-saving initiatives through vendor negotiations and seeking competitive pricing.
Communication and Coordination:
Collaborate with internal teams, such as finance, warehouse, and production, to ensure smooth procurement processes.
Communicate with suppliers to resolve issues, provide clarifications, and facilitate effective communication channels.
Qualifications:
A degree or diploma in Supply Chain Management, Business Administration, or a related field is preferred.
Prior experience as a purchase assistant, procurement coordinator, or a similar role is advantageous.
Familiarity with procurement processes, vendor management, and inventory control concepts.
Strong organizational skills and attention to detail to accurately manage purchase orders and documentation.
Proficiency in using Microsoft Office applications, especially Excel, for data analysis and reporting.
Effective communication skills, both written and verbal, to interact with internal teams and external suppliers.
Ability to multitask and prioritize tasks in a fast-paced environment.
Problem-solving mindset and the ability to address issues and discrepancies in a timely manner.
Familiarity with procurement software or enterprise resource planning Tally ERP + is a plus
Please note that the specific responsibilities and qualifications for a Purchase Assistant may vary depending on the industry, company size, and organizational requirements. This job description provides a general overview of the role's expectations and duties.
Job Type: Full-time
Pay: From ₹15,000.00 per month
Benefits:
Health insurance
Schedule:
Day shift
Supplemental Pay:
Performance bonus
Yearly bonus
Ability to commute/relocate:
Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
total work: 1 year (Preferred)
Expected Start Date: 01/06/2026
