Verified Job
Marketing
Proposal Coordinator
Marketing
#51458
Remote / WFH
CMTA
Job Description
CMTA (formerly AMA Group), a Legence company
CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects—we pair deep technical craft with an innovative, collaborative culture that accelerates careers.
Title: Proposal Coordinator
Reports To: Marketing Director
Work Policy: Four days in the office and one day work from home
Position Overview:
Our New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.
The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities:
Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines. This includes:
Review documents to identify key requirements, deadlines, and submission criteria
Organize files, templates, and submission documents
Schedule kickoff meetings, review sessions, and internal deadlines
Collaborate with stakeholders/marketing team throughout the RFP process
Track proposal deadlines, deliverables, and team assignments to ensure timely completion
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
Provide general administrative support as needed
Requirements:
Education: Bachelor’s Degree from an accredited University or equivalent experience
Experience:
Minimum of 5 years of experience
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
MEP/AEC Industry experience is a plus
Exceptional writing, editing, and organizational skills with strong attention to detail
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
Strong ability to support multiple projects simultaneously and meet tight deadlines
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams
#LI-CM1 #LI-Onsite
The Employee Experience
People are at the heart of what we do. We’re committed to a diverse, inclusive culture where employees thrive—individually and as a team—with development, wellness, and day-to-day experience front and center. We offer competitive benefits and a collaborative, fun work environment. Our team was named “Best Engineering Firm to Work” for by Best Companies Group for 2024, 2025, and 2026—a people-first standard AMA continues as they integrate with CMTA.
About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects—we pair deep technical craft with an innovative, collaborative culture that accelerates careers.
Title: Proposal Coordinator
Reports To: Marketing Director
Work Policy: Four days in the office and one day work from home
Position Overview:
Our New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.
The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities:
Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines. This includes:
Review documents to identify key requirements, deadlines, and submission criteria
Organize files, templates, and submission documents
Schedule kickoff meetings, review sessions, and internal deadlines
Collaborate with stakeholders/marketing team throughout the RFP process
Track proposal deadlines, deliverables, and team assignments to ensure timely completion
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
Provide general administrative support as needed
Requirements:
Education: Bachelor’s Degree from an accredited University or equivalent experience
Experience:
Minimum of 5 years of experience
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
MEP/AEC Industry experience is a plus
Exceptional writing, editing, and organizational skills with strong attention to detail
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
Strong ability to support multiple projects simultaneously and meet tight deadlines
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams
#LI-CM1 #LI-Onsite
The Employee Experience
People are at the heart of what we do. We’re committed to a diverse, inclusive culture where employees thrive—individually and as a team—with development, wellness, and day-to-day experience front and center. We offer competitive benefits and a collaborative, fun work environment. Our team was named “Best Engineering Firm to Work” for by Best Companies Group for 2024, 2025, and 2026—a people-first standard AMA continues as they integrate with CMTA.
About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
