Private Secretary (Administration) - Hon Goldsmith

Full job description
As a Private Secretary - Administration, you will provide comprehensive administrative support to Minister Goldsmith and his team. You will be the welcoming face of the office, greeting visitors upon arrival, and handling various queries via email and phone.

Your role is crucial in ensuring the smooth operation of the team and the Minister's activities. Your responsibilities will include providing administration support to the Senior Private Secretary. You will also be responsible for the Ministerial Office e-mail inbox and tracking system for Ministerial and Official information requests. Additionally, you will liaise with the Senior Private Secretary to assist with the Ministers diary, book travel arrangements, and keep the Minister updated on news from their Electorate office.

You will also perform process-driven administrative tasks such as logging invitations and meeting requests, handling hard-copy correspondence, and addressing stakeholders' requests and invitations.

What skills or experience would I need to be successful?

If you are an experienced administrator seeking a unique and meaningful role, we would love to hear from you! Ideally, you will bring:

Proven experience in administration, secretarial, and/or reception services.
Experience or interest in Minister Goldsmith's portfolios, which would be advantageous.
Proficiency in Microsoft programs, along with fast typing skills and a keen eye for detail.
A good sense of humour, with the ability to enjoy a laugh and work both collaboratively with your team and independently as needed.
The ability to work and problem-solve quickly, demonstrating maturity, proactiveness, and high resilience.
An understanding of the machinery of government, Official Information Act (OIA) requests, and Written or Oral Parliamentary questions, which would be beneficial.
Interested? Apply today!

Please note applicants must be permanent residents or NZ Citizens and are required to obtain and maintain a national security clearance at a confidential level or above. Please assess your eligibility status using the Protective Security Requirements tool found here: https://www.protectivesecurity.govt.nz/personnel-security/clearances/eligibility-tool/

Applications close 5pm, 8 June 2025 however we will be assessing and interviewing suitable applicants throughout this period – so early applications are encouraged. For more information, please contact heather.daly@dia.govt.nz

To review the full job description, please click here.

About us

Ministerial Resourcing is the team within the Department of Internal Affairs (DIA) responsible for ensuring Ministers’ offices are suitably resourced with a range of highly skilled staff, who, in turn, provide a high level of support to the Minister, and ensure the smooth day to day running of their office.

As a Ministerial office staff member, you will be employed by DIA, and supported by our dedicated team of Portfolio Managers. Our purpose is to serve and connect people, communities and Government to build a safe, prosperous and respected nation. In other words, it’s all about helping to make New Zealand better for New Zealanders.

 
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